1. Surry County Schools “School-Ready” Pre-Kindergarten Program
Transportation Policies and Procedures

2. Requirements for Preschool Children on Public School Buses-DCDEE Form

3. Requirements for Preschool Children on Public School Buses
Requirements for Preschool Children on Public School Buses
These procedures can only be used when transporting 3, 4 and 5 year olds.
Not applicable for children under three years of age.
The child care center director is responsible for ensuring that the following is implemented: 
Emergency Information available for each child – must be on the bus and must be kept current 
Medication – parents must give any medication to the driver, and driver must give directly to the teacher. Children cannot carry medication themselves
Safe pick-up and delivery procedures are in place as identified below:
Pick-up Procedure - Responsible person will wait with the child(ren) until they are safely seated on the bus. Center employee will meet the bus and the child will be delivered to that employee. The center employee will maintain an up-to-date roster of the class which indicates which bus the child is on. The center employee will mark on the roster the time that the child exits the bus and the employee assumes responsibility for the child. If a child does not exit the specified bus the center employee will ask the driver for any information about the child, will ensure that the child is not on the bus, and will contact the responsible adult to determine the location of the child.
Departure Procedure – Center employee will deliver the child to the bus driver and will wait until the child is safely seated on the bus. On the roster the employee will indicate the time the child was seated on the bus and the driver assumed the responsibility for the child. When the bus arrives at the child’s afternoon destination the driver will ensure that the child is dropped off with the appropriate responsible adult. If no responsible adult is present, the child shall be transported back to the site and the principal or designee, will be responsible for locating alternate emergency contacts.
Seating Location – All preschool children shall be seated in the front rows of the bus. No school age children shall be seated with a preschool child unless it is a sibling.
Number of children – If the youngest age of any of the children being transported is three, the maximum number of preschoolers allowed on any individual bus is 15, unless an additional monitor is present. If the youngest age of any of the children being transported is four, the maximum number of preschoolers allowed on the individual bus is 20, unless an additional monitor is present
Special Needs – It is the center director’s responsibility to ensure that any special behavioral, emotional or physical needs are relayed to the bus driver if the needs could impact on the driver.
Training of Drivers – It is the center director’s responsibility to train the bus drivers on these procedures when preschool children are being transported. The center shall have a signed statement from the bus driver that these procedures have been reviewed and understood. Any time a new bus driver is hired, and will be transporting preschool children, the center director shall also train them on the required procedures.
Transportation Policies – It is the center director’s responsibility to review these procedures with parents so that they understand their role as regards to releasing the child to the driver, ensuring a responsible adult is available to receive the child, dropping off medication and providing up to date emergency contact information. The parent shall sign that they have reviewed and understand the procedures.

4. Center Director-Principal Responsibilities and Procedures-DCDEE Form

5. Center Director-Principal Responsibilities and Procedures
CENTER DIRECTOR RESPONSIBILITIES AND PROCEDURES
The principal (center director) and the assistant principal are responsible for monitoring and evaluating all bus drivers on a monthly basis through review of the weekly Pre-Kindergarten Staff( #1) and Bus Driver Transportation Logs (#2), through personal observations, and through the use of bus cameras. The principal (center director) will intervene immediately and document corrective actions if there are problems. The Pre-Kindergarten Coordinator will review copies of logs and required forms provided by the school administrators on a routine basis. Principals will sign The Center Responsibility and Procedures (#3) form yearly to ensure compliance.
I understand that it is my responsibility to train any bus drivers who are transporting preschool children from the licensed center
I will provide up-to-date emergency information for all children who are transported.
I will develop, in conjunction with the principal or designee, the procedure that will be followed to ensure:
All bus drivers will complete the appropriate training and sign the procedures form.
The steps that will be taken if there is not a responsible adult at the child’s drop off point.
Indicate below the developed procedures:
______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
________________________ __________________________ _____________
Center Director’s Name Signature Date
Principal’s Name (or designee) Signature Date
Public School Transportation Procedures July 2000 – Revised by Surry County Schools March 2012

6. School Bus Driver Responsibilities and Procedures Orientation-DCDEE Form

7. School Bus Driver Responsibilities and Procedures Orientation
The principal (center director) and the assistant principal are responsible for monitoring and evaluating all bus drivers on a monthly basis through review of the weekly Pre-kindergarten Staff and Bus Driver Transportation Logs, through personal observations, and through the use of bus cameras. The principal (center director) will intervene immediately and document corrective actions if there are problems. The Pre-Kindergarten Coordinator will review copies of logs and required forms provided by the school administrators on a routine basis. Principals will sign The Center Responsibility and Procedures form yearly to ensure compliance.
I will perform a pre-trip bus inspection daily before transporting children and report maintenance problems to appropriate personnel,
When I arrive to pick up a child from the bus stop they will be with a responsible adult and I will relay information to the center director (principal)if children are being left alone at the bus stop.
I will not pick up a pre-kindergarten child that is not assigned to my bus unless the center director (principal) has written permission.
I will have emergency contact information including pictures for any child that I transport. If I do not have the emergency information I will contact the center director and I will not transport until it is received.
I will not transport more than 15 preschool children if the age of the youngest child is three, and no additional adults are present. If the age of the youngest child is four, I will not transport more than 20 preschool children.
I will accept and deliver any medication and ensure that the parent has presented correct medical documentation, and understand that children cannot transport medication in backpacks, lunch bags, coat pockets, etc. I will ensure that all medications are secured in a locked container when transported.
I will be informed by center staff of any special behavioral, emotional or physical needs of the children.
I will ensure that all preschool children sit in the front row(s) of the bus and that the driver places all children in appropriate child safety seats.
I will ensure that preschool children do not sit with school age children except for siblings.
I will not allow the preschool children to exit the bus unless the designated center employee is available to receive them when the bus arrives at the school. The designated adult will meet the bus to receive the appropriate children and log their arrival time with initials on the Pre-K Transportation logs.
I will not allow the preschool children to exit the bus unless the designated responsible adult is there to receive them when the bus arrives at the child’s drop off site.
I will return the child to the school and deliver the child to the principal or designee if no one is at the drop off site to receive the child,
I will document the time each pre-kindergarten child enters and exits the bus and I will assist with child restraints to make sure they are securely fastened/unfastened. I will log the entrance and exit times on the bus driver log daily.
I will participate in annual training sessions to review and sign transportation policies and procedures. Training will be held prior to school for current bus drivers and throughout the year for substitutes and new drivers as a part of orientation prior to transporting children.
I will ensure that no preschool children will ever be left on the bus without an adult. I will check the vehicle at the end of the trip to determine that all children have exited the bus safely. I shall follow all post trip procedures and complete appropriate documentation (arrival time and maintenance issues) and safely requirements including a visual inspection of the interior of the bus from front to back checking on and under bus seats before exiting the bus as outlined in the transportation policy manual (Refer to SCSB Policy Code 6305).
I have reviewed the requirements listed above prior to transporting preschool children on my bus route.
________________________________ _____________________________________________
Name of bus driver (please print) Signature of bus driver Date Reviewed
_________________________________ _________________________
Signature of Center Director Date Reviewed
Original to be maintained in center’s files
Public School Bus Transportation Procedures July 2000, Revised by Surry County Schools-March 2012

8. Pre-and Post-Trip Inspection from Standard Operating Procedures

9. 10. Post Trip Parking Check Seats for sleEping students and Damage
Select Neutral, Set Brake
Turn off All electrical Switches
Bleed Down air pressure
Check Seats for sleEping students and Damage
Close Windows, roof vents and door
Go sign-in

10. Transportation Policies for Parents- DCDEE Form

11. Transportation Policies for Parents
The following procedures have been reviewed with me prior to my child being transported on a bus route:
When I leave my child at the bus stop they will be with a responsible adult.
I will give any medication to the bus driver, and understand that children cannot transport medication in backpacks, lunch bags, coat pockets, etc.
Preschool children must sit in the front row(s) of the bus.
Preschool children may not sit with school age children except for siblings.
I have provided emergency contact information for my child. If I do not provide emergency information my child will not be transported until it is received.
When the bus arrives at the school, the driver will not allow the preschool children to exit the bus unless the designated center employee is available to receive them.
When the bus arrive at the child’s drop off site the driver will not allow the preschool children to exit the
bus unless the designated responsible adult is there to receive them.
If no one is at the drop off site to receive the child, the driver will return the child to the school and deliver the child to the principal or designee.
Preschool children will never be left on the bus without an adult present.
The driver will not transport more than 15 preschool children if the age of the youngest child is three, and no additional adults are present. If the age of the youngest child is four, the driver will not transport more than 20 preschool children.
I will inform center staff of any special behavioral, emotional or physical needs of my child(ren).
I will send written notification to principal, when someone other than designated person will pick up my child at the bus stop.
OTHER policies:
_________________________________ ______________________________ ______________________
Name of Parent (please print) Signature of Parent Date Reviewed
__________________________________ ____________________
Signature of Center Director Date Reviewed
Original to be maintained in center’s files
Public School Bus Transportation Procedures July 2000
Revised by Surry County Schools November 2011

12. Pre-K Staff Logs and Forms for Transportation
Forms to be signed Annually!

13. Pre-K Staff –Teacher or Assistant
Document times student gets off and on bus and in and out of car.

14. Bus Driver Transportation Log- Document time pre-k children enter and exit the bus.

15. Pre-K Medical and Emergency Information Form

16. Surry County Schools School Health Program

17. Medication Administration
Inhaler
Epi-Pen
Check for correct medication and child.
Read doctor’s orders for amount (1 or 2 puffs) and direction on Emergency Medication Form.
If available, attach air chamber.
Give 1st puff and wait 1 minute before next if ordered.
Asthma symptoms needing immediate attention are coughing, shortness of breath, wheezing, pale, flaring nostrils, and bluish lips.
Call 911 and notify parent.
Check for correct medication and child.
Read doctor’s orders and directions on Emergency Medication Form.
Directions may state to give immediately or wait for symptoms.
Allergic symptoms needing immediate attention are shortness of breath, wheezing, itching, redness or swelling, coughing or sneezing, chest tightness and hives.
Pull gray cap and place in thigh area for 10 seconds. Pen can go through clothing.
Must call 911 and notify parent.

18. The End
Questions?