1. SECTION 1: Getting Started
In this section you will learn how to:
Open and close Microsoft PowerPoint 2007
Interact with the program’s interface
Add or delete a slide
Cut, copy, and paste slides
Use AutoFit
Create, select, and delete text
Cut, copy, and paste text
Use the Format Painter
Use Find and Replace
Use different methods to save the presentation
Open and close an individual presentation
Use the Help screen for online and offline assistance

2. Lesson 1.1: Starting Out
Welcome to Microsoft Office PowerPoint 2007! PowerPoint has become a very popular program to use for giving presentations. This lesson will give an overview of Microsoft PowerPoint 2007, as well as help you become familiar with opening, closing, and interacting with the program.

3. Lesson 1.1: Starting Out What is PowerPoint 2007?
Used to create presentations, slideshows, photo albums, etc

4. Lesson 1.1: Starting Out Opening Microsoft PowerPoint
Start  All Programs  Microsoft Office  Microsoft Office PowerPoint 2007

5. Lesson 1.1: Starting Out Interacting with PowerPoint
Maximize, Minimize, Restore, Move

6. Lesson 1.1: Starting Out Closing PowerPoint
Office Menu  Exit PowerPoint
Close button

7. Lesson 1.2: Slides
The main component of a PowerPoint presentation is a slide. In this lesson you will learn what a slide is; how to add and delete slides; how to cut, copy, and paste slides; and how to use the AutoFit feature.

8. Lesson 1.2: Slides What is a Slide?
Single pane of information, can contain text, images, movies, etc.

9. Lesson 1.2: Slides Adding a Slide Home  New Slide
Click the New Slide pull-down arrow for a listing of different slide templates you can use.

10. Lesson 1.2: Slides Deleting a Slide
Select from Slide Pane  Delete, or select and press Delete on keyboard

11. Lesson 1.2: Slides Cut, Copy, and Paste Slides
Cut first to Paste once in another location
Copy once, Paste many times
Paste always inserts the last item that was Cut/Copied to the Clipboard

12. Lesson 1.2: Slides Text AutoFit
Text is compressed to fit into available space
Text AutoFit Icon

13. Lesson 1.3: Creating a Slide
Now that you know how to make new slides, it’s time to actually put some content into them. This lesson will show you how to create text as well as how to edit the text you have created. These basic editing tasks include deleting text, selecting text, and cutting, copying and pasting text. This lesson also discusses features called Find and Replace and the Format Painter.

14. Lesson 1.3: Creating a Slide
Creating Text
Click inside text placeholder and type normally

15. Lesson 1.3: Creating a Slide
Deleting Text
Click inside text placeholder, use Delete or Backspace to modify text as you would in a word processor

16. Lesson 1.3: Creating a Slide
Selecting Text
Move mouse over placeholder, click and drag to highlight letters

17. Lesson 1.3: Creating a Slide
Cut, Copy, and Paste Text
Highlight text, choose command from Home ribbon or keyboard shortcuts

18. Lesson 1.3: Creating a Slide
Using the Format Painter
Copies the formatting of a text, not text itself

19. Lesson 1.3: Creating a Slide
Using Find and Replace
Searches presentation for a term, can replace one word/phrase with another

20. Lesson 1.4: Working with a Presentation
The Save and Save As commands in PowerPoint (and other programs) are important to understand. It is vital to form the habit of saving your presentations frequently to prevent losing your work if your computer or the program should shut down unexpectedly. This lesson will focus on saving presentations using the Save and Save As features, as well as opening/closing files.

21. Saving a Presentation a 2nd Time
Lesson 1.4: Working with a Presentation
Saving a Presentation a 2nd Time
First, you were asked for a name/location. Second time, file will simply update

22. Opening a Presentation
Lesson 1.4: Working with a Presentation
Opening a Presentation
Double-click file in folder or Office Menu  Open

23. Closing a Presentation
Lesson 1.4: Working with a Presentation
Closing a Presentation
Office Menu  Close. Closes file without closing PowerPoint

24. Using the Save As Command
Lesson 1.4: Working with a Presentation
Using the Save As Command
Save under different type/name/location

25. Lesson 1.5: Getting Help in PowerPoint
Microsoft Office provides a variety of resources for you gain assistance with any task that you may have difficulty with. PowerPoint provides a help screen where you can access online and offline help for any PowerPoint feature. This lesson will show you how to use the help screen from within the PowerPoint program.

26. Using the Help Screen Lesson 1.5: Getting Help in PowerPoint
Click question mark or press F1 to open Enter search term, press Enter to search

27. About Online Help Lesson 1.5: Getting Help in PowerPoint
Requires Internet connection. Searches Office Online for most current info

28. About Offline Help Lesson 1.5: Getting Help in PowerPoint
Browses help files that were installed on your computer with Office

29. SECTION 2: The New Interface
In this section you will learn how to:
Use the default buttons on the Quick Access toolbar
Add and remove buttons from the Quick Access toolbar
Customize the toolbar
Use the Clipboard
Use different fonts
Format paragraphs
Insert tables
Use illustrations and links
Use some different text features, like color and effects
Use sound and video media clips
Set up a page
Incorporate themes
Customize backgrounds
Arrange slide items
Preview slide animations

30. Lesson 2.1: Quick Access Toolbar
The Quick Access toolbar contains commands that are available through the various ribbons and dialogue boxes of the PowerPoint interface, but will always display them at the top of the PowerPoint window. Nearly any command can be added to the toolbar. In this lesson we’ll learn what the toolbar is and how you can customize it to suit your needs.

31. Lesson 2.1: Quick Access Toolbar
About the Default Buttons
Save to save file, Undo last operation, Redo last Undo operation

32. Lesson 2.1: Quick Access Toolbar
Adding Buttons
Choose from quick menu, or right-click any command  Add

33. Lesson 2.1: Quick Access Toolbar
Removing Buttons
Right-click command  Remove

34. Lesson 2.1: Quick Access Toolbar
Customizing the Toolbar
Add from complete list of commands, or make toolbar for use only with specific file
Available Comman ds
Current Presentation

35. Lesson 2.2: The Home Ribbon
The Home ribbon is the first ribbon displayed when PowerPoint is opened. The Home ribbon (like all other ribbons) is sectioned into groups of commands you will use the most often.

36. Lesson 2.2: The Home Ribbon
Clipboard
Cut, Copy, Paste commands, keeps up to 24 items in memory

37. Lesson 2.2: The Home Ribbon
Slides
Create new slide, reset layout, delete

38. Lesson 2.2: The Home Ribbon
Font
Majority of all font commands you will use found here

39. Lesson 2.2: The Home Ribbon
Paragraph
Arrange text or objects in placeholders

40. Lesson 2.2: The Home Ribbon
Drawing
Insert shapes, Arrange command sorts order of objects in slide

41. Lesson 2.2: The Home Ribbon
Editing
Select specific object, Find and Replace

42. Lesson 2.3: The Insert Ribbon
The Insert ribbon lets you do exactly that: anything you can possibly insert into a presentation can be performed using these commands. The Insert ribbon is separated into six groups: tables, illustrations, and links, text, and media clips.

43. Lesson 2.3: The Insert Ribbon
Table
Insert a table up to 10x8, or a custom size

44. Lesson 2.3: The Insert Ribbon
Illustrations
Used to insert almost every graphic element except movies

45. Lesson 2.3: The Insert Ribbon
Links
Create link to external resource or custom action for a slide object

46. Lesson 2.3: The Insert Ribbon
Text
Add various textual elements to the slide

47. Lesson 2.3: The Insert Ribbon
Media Clips
Add movie clip or sound file

48. Lesson 2.4: The Design Ribbon
The Design ribbon is all about themes and styles; the overall look of the slides. In this lesson we will look at the various designing options available to you through the Design ribbon.

49. Lesson 2.4: The Design Ribbon
Page Setup
Set margins, page orientation

50. Lesson 2.4: The Design Ribbon
Themes
Built-in color schemes to apply to a slide or entire presentation

51. Lesson 2.4: The Design Ribbon
Background
Define custom gradient, background color, texture, or image

52. Lesson 2.5: The Animations Ribbon
Animations are effects that happen when one slide changes to the next. This lesson will briefly explain what each animation group is used for and where certain features are located. The Step-By-Step exercise will give you an overview of Preview options, Animation schemes, and Slide transitions.

53. Lesson 2.5: The Animations Ribbon
Preview
See what an animation will look like

54. Lesson 2.5: The Animations Ribbon
Animate objects on the slide, not the slide itself
For example, having the title of the slide fade in or slide in from the side of the screen.

55. Lesson 2.5: The Animations Ribbon
Transition to This Slide
Choose how this slide will appear during your presentation
A slide that has been animated or has an effect applied to it will have this star icon appear.

56. Lesson 2.6: The Slide Show Ribbon
The Slide Show ribbon allows you to start from different slides and create customs shows. You can also run self-maintained presentations with your voice narrating the entire piece and set up multiple monitors. In this lesson we will cover only the basics of these commands.

57. Lesson 2.6: The Slide Show Ribbon
Start Slide Show
Start from beginning or current visible slide

58. Lesson 2.6: The Slide Show Ribbon
Setup
Set specifics of slide show, record your voice for narration, etc

59. Lesson 2.6: The Slide Show Ribbon
Monitors
If using a second monitor or projector, adjust settings here

60. Lesson 2.7: The Review Ribbon
The Review ribbon is used when you have more than one person reviewing/editing or working on a presentation with a shared workspace. It allows you to enter comments, edit and delete comments that were inserted, and move from one comment to the other. You can also check spelling, use a thesaurus, and research information.

61. Lesson 2.7: The Review Ribbon
Proofing
Check spelling, use thesaurus, research a topic, translate a word/phrase

62. Lesson 2.7: The Review Ribbon
Comments
Add more detail to a point, or suggest a presentation change

63. Lesson 2.7: The Review Ribbon
Protect
Block access to certain presentation content, prevent editing

64. SECTION 3: Editing Slides
In this section you will learn how to:
Recognize placeholders
Reside, move, and delete a placeholder
Add a background color, gradient fill, texture, or picture
Use headers and footers
Use page numbers
Insert the date and time
Use the Slides tab
Use the Outline tab

65. Lesson 3.1: Placeholders
Placeholders are boxes with dotted or hatch-marked borders that are part of most slide layouts. These boxes are conveniently placed and contain titles, body text, or objects such as charts, tables, and pictures. Placeholders can be resized and moved on a slide or deleted from slides entirely.

66. Lesson 3.1: Placeholders
Types of Placeholders

67. Lesson 3.1: Placeholders Resizing Placeholders
Click and drag sizing handle in given dimension, green dot to rotate

68. Lesson 3.1: Placeholders Moving Placeholders
Click and drag edge of placeholder

69. Lesson 3.1: Placeholders Deleting Placeholders
Click on edge of placeholder, Delete

70. Lesson 3.2: Formatting a Slide
Formatting is the way you present, organize, and arrange a presentation. It involves the type of font you apply, matching colors, text emphasis throughout the presentation, and background colors and styles. This lesson will take you one step further in using gradient fills, textures, patterns and pictures, all of which can be applied to a background.

71. Lesson 3.2: Formatting a Slide
Add a Background Color
Design  Background Styles  Format Background

72. Lesson 3.2: Formatting a Slide
Add Gradient Fills
Adjust angle, color, intensity, etc.

73. Lesson 3.2: Formatting a Slide
Add Textures or Pictures
Use pre-loaded textures or use your own picture

74. Lesson 3.3: Other Formatting Tools
You can add different textual elements to a slide to help complete the look of your presentation. These elements include headers and footers, the date and time, and page numbers. This lesson will show you how to include these different features.

75. Lesson 3.3: Other Formatting Tools
Inserting Headers and Footers
Select the elements to include and customize each

76. Lesson 3.3: Other Formatting Tools
Inserting Slide Numbers
Adds the current slide number as text to a text box

77. Lesson 3.3: Other Formatting Tools
Insert Date and Time
Choose from available formats

78. Lesson 3.4: Managing Slides
Managing slides involves rearranging them in different orders, as well as knowing how to use the Slides tab and Outline view. In this lesson, we will learn how to use the Slides tab and the Outline tab.

79. Lesson 3.4: Managing Slides
The View Toolbar
Launch slide show from current slide, zoom in or out

80. Lesson 3.4: Managing Slides
Rearranging Slides
Slide Sorter command, click and drag to place slides in order

81. Lesson 3.4: Managing Slides
Using the Slides Tab
List of all slides, thumbnail of each. Can also click and drag slides to rearrange

82. Lesson 3.4: Managing Slides
Using the Outline View
Displays only the text of each slide, lists all slides

83. SECTION 4: Adding Effects
In this section you will learn how to:
Adjust font size and type
Add text effects
Change the text’s color, size, and spacing
Use the Fonts tab
Add bulleted and numbered lists
Customize lists
Use different paragraph alignment commands
Use text justification
Use columns for larger amounts of text
Align text in a text box
Change the text direction

84. Lesson 4.1: Formatting w/Home Ribbon
You have already been introduced to many of the font formatting tools from the Home ribbon lesson. This lesson will show you how to implement those tools. In this lesson, we will adjust font size, adjust font type, use effects, change font color, space characters, and change font case.

85. Adjusting Font Size Lesson 4.1: Formatting w/Home Ribbon
Select text and choose new size

86. Adjusting Font Type Lesson 4.1: Formatting w/Home Ribbon
Select text and choose new font from list

87. Adding Effects Lesson 4.1: Formatting w/Home Ribbon
Bold gives strong meaning
Italics give emphasis
Underline important terms
Strikethrough to cross out
Shadow works well for titles

88. Changing Text Color Lesson 4.1: Formatting w/Home Ribbon
Highlight text and choose color that works well with your background

89. Changing Character Spacing
Lesson 4.1: Formatting w/Home Ribbon
Changing Character Spacing
Choose distance between each letter

90. Changing Font Case Lesson 4.1: Formatting w/Home Ribbon
Useful if switching cases in a presentation

91. Lesson 4.2: Formatting from Font Dialogue
All of the text format features from the previous lesson are available in the Font dialogue box accessed from the Font group on the Home ribbon. There are also options to use shadow and emboss text effects and to use superscript or subscript.

92. Opening Fonts Dialogue Box
Lesson 4.2: Formatting from Font Dialogue
Opening Fonts Dialogue Box
Option button in Font chunk

93. Using the Font Tab Lesson 4.2: Formatting from Font Dialogue
Allows you to use all font formatting commands at once

94. Character Spacing Tab Lesson 4.2: Formatting from Font Dialogue
Fine tune how characters will be spaced

95. Lesson 4.3: Bulleted & Numbered Lists
All of the text format features from the previous lesson are available in the Font dialogue box accessed from the Font group on the Home ribbon. There are also options to use shadow and emboss text effects and to use superscript or subscript.

96. Adding Bullets Lesson 4.3: Bulleted & Numbered Lists
Click inside text placeholder, click command, or choose from list

97. Adding Numbers Lesson 4.3: Bulleted & Numbered Lists
Like bullets, click command then type, press Enter for each new point

98. Customize Bullets & Numbers
Lesson 4.3: Bulleted & Numbered Lists
Customize Bullets & Numbers
Change color, symbol, size

99. Removing Bullets & Numbers
Lesson 4.3: Bulleted & Numbered Lists
Removing Bullets & Numbers
Backspace at beginning of point

100. Discontinue using Ordered List
Lesson 4.3: Bulleted & Numbered Lists
Discontinue using Ordered List
Press Enter twice or select None from either command

101. Lesson 4.4: Using Paragraph Alignment
Text can be aligned within a text box or placeholder, just as you can in a word processing document. Therefore, there may be times when you want to change the text or title alignment in a presentation.

102. Left, Right, Center Align
Lesson 4.4: Using Paragraph Alignment
Left, Right, Center Align
Default for titles is center, left for other placeholders

103. Using Justification Lesson 4.4: Using Paragraph Alignment
Text aligned with left and right margins

104. Using Columns Lesson 4.4: Using Paragraph Alignment
Useful for larger amounts of text or when you want to easily align objects

105. Changing Text Direction
Lesson 4.4: Using Paragraph Alignment
Changing Text Direction
Rotate 90 or 270 degrees, or stack letters

106. SECTION 5: Print and View a Presentation
In this section you will learn how to:
Use Spell check
Use AutoCorrect
Use the Thesaurus
Use the Translator and other Research Pane tools
Set your language
Open Print Preview
Use the Print Preview toolbar
Use the Print What command
Set your printing options in the Print dialogue box
Use print commands
Use Quick Print

107. Lesson 5.1: Using Proofing Tools
We briefly looked at Proofing Tools in Lesson 2.7. In this lesson we will discuss each feature in depth to give you a better understanding of how to utilize each tool.

108. Lesson 5.1: Using Proofing Tools
Spell Check
Examines misspelled/unrecognized words

109. Lesson 5.1: Using Proofing Tools
Using AutoCorrect
Provides basic spelling, grammatical help

110. Lesson 5.1: Using Proofing Tools
The Thesaurus
Search for synonyms to a word

111. Lesson 5.1: Using Proofing Tools
Research Task Pane
Click Research command, then browse stock quotes, translations, Encarta encyclopedia, etc.

112. Lesson 5.1: Using Proofing Tools
Using the Translator
Enter word and translate from default language to many others

113. Lesson 5.1: Using Proofing Tools
Set Your Language
Click Language command, then use language pack of your choice

114. Lesson 5.2: Using Print Preview
When you are delivering a presentation, you may want to have printed copies of the slides to give to your audience. Previewing your presentation before you print handouts is a good habit to develop.

115. Lesson 5.2: Using Print Preview
Opening Print Preview
Office Menu  Print  Print Preview

116. Lesson 5.2: Using Print Preview
Using the Print Preview Toolbar
Zoom and browse options, and Print

117. Lesson 5.2: Using Print Preview
Using the Print What Option
Choose to print 1 slide/page, just notes, handouts (below), etc.

118. Lesson 5.2: Using Print Preview
Setting Print Options

119. Lesson 5.2: Using Print Preview
Printing your Presentation
Use Print dialogue box to set up, or use Quick Print to send one copy to printer