1. Word Lesson 2 Basic Editing
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2. Selecting Text
To select text means to highlights a block of text. Blocks can be one character or an entire document. You can select text by using:
Mouse: Drag the mouse over the text while holding the left button on your mouse.
Keyboard: Press and hold Shift key while pressing the arrow key in the direction of the text.
There are also keyboard shortcuts for selecting just a word or a paragraph at a time.
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3. Showing Formatting Marks
Sometimes it is easier to edit text when you can see the paragraph marks and editing symbols.
The Show/Hide¶ command allows you to see these marks.
To view, click the Show/Hide¶ button in the Paragraph group on the Home tab.
The marks do not show when you print your document.
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4. Understanding Toggle Commands
Clicking the Show/Hide¶ button once displays the formatting marks; clicking the button again hides them.
Switching between two options in this manner is known as toggling.
When a toggle command on the Ribbon is selected, it is orange; when it is deselected it is the normal blue color.
Toggle commands can also appear on a menu, and are marked with a check mark when selected.
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5. Creating Paragraphs Without Blank Space Between Them
When you press the Enter key, you create a new paragraph. Word automatically puts a space between paragraphs.
To create a paragraph without the extra space, use the No Spacing button, in the Styles group, on the Home tab. You can switch back to Normal, when desired.
The No Spacing and Normal buttons are Quick Styles. Quick Styles are settings that alter text and that you can apply by clicking a button on the Ribbon.
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6. Using the Undo, Redo, and Repeat Commands
The Undo command reverses recent actions.
The Redo command reverses an Undo action.
The Repeat command repeats the most recent action.
You can access the Undo button, Redo button and Repeat command on the Quick Access Toolbar.
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7. Using Drag-and-Drop to Move and Copy Text
The easiest way to move text is to drag-and-drop. Select text, position the pointer on top of the selected text, and then drag the selected text to the new location.
As you drag the selected text, a vertical line follows the pointer indicating where the text will be positioned when you release the mouse button,
If you want to copy the text instead of move it, you must press and hold the Ctrl key while you drag it.
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8. Using the Clipboard to Move and Copy Text
The Clipboard is a temporary storage place in the computer’s memory.
To move text using the Clipboard, use the Cut command and then the Paste command.
To copy text in one location to another location, use the Copy command.
When you use the Paste command, the Paste Options button appears and offers you formatting options. Formatting refers to the appearance of text.
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9. Using the Office Clipboard
If you want to collect more than one selection at a time, you can use the Office Clipboard. The Office Clipboard can collect up to 24 selections.
You must activate the Office Clipboard in order to use it. On the Home tab in the Clipboard group, click the Clipboard Dialog Box Launcher.
When you cut or copy a twenty-fifth item, it replaces the first item.
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10. Using the Find and Replace Commands
Find and Replace are editing commands that let you find specific words, and if you wish, replace them with new words.
Both commands are located in the Editing group.
You fill in the word you are searching for in the Find what box.
If you are replacing the word, you fill in the replacement in the Replace with box.
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11. Using the Go To Command
Go To allows you to jump to a specific part of a document.
On the Home tab in the Editing group, click the arrow next to the Find button, and then click Go To on the menu.
After you click Next, Word moves the insertion point to the location you specified.
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12. Identifying the Number of Words in a Document or Selection
The number of words in a document appears in the status bar and is updated as you type.
If you select text, the status bar displays the number of words in the selection.
You can also find out the number of characters, paragraphs, and lines in a document by opening the Word Count dialog box.
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13. Word Lesson 3 Helpful Word Features
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14. Using AutoCorrect
AutoCorrect corrects common capitalization, spelling, grammar, and typing errors as you type.
The correction happens after you press the spacebar or Enter key.
You can add or remove words from the AutoCorrect list, and change the AutoCorrect options.
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15. Understanding Formatting
Formatting means to change the look of text.
Examples of text formatting are adding bold, italics, or underlining to words to emphasize them.
Examples of paragraph formatting are indenting the first line of a paragraph or double-spacing the lines of text in a paragraph.
Quick Styles are built-in formats for both text and paragraphs that you can apply by clicking a button in the Styles group on the Home tab.
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16. Using Quick Parts
Building blocks are document parts that you can create, store, and reuse.
Quick Parts are building blocks you create from frequently used text, such as a name, address, or slogan, and then save for easy access.
You can easily create building blocks using the Quick Parts menu and delete building blocks using the Building Blocks Organizer.
Word comes with built-in building blocks that are organized into galleries.
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17. Inserting the Date and Time
To insert the current date and time into a word-processing document, on the Ribbon, click the Insert tab. Then, in the Text group, click the Date & Time button.
The Date and Time dialog box opens. Select one of the available formats in the list.
If you want to display the current date whenever you open the document, click the Update automatically check box to select it.
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18. Checking Spelling and Grammar as You Type
Automatic spell checking flags words that might be misspelled by underlining them with a red or blue wavy line immediately after you type them.
A red, wavy underline indicates words that Word cannot find in its built-in dictionary, and that it might be misspelled.
A blue, wavy underline indicates a possible misused word. Word identifies misusage by examining the context in which the word is used. This feature is called contextual spell checking.
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19. Checking Spelling and Grammar as You Type (continued)
The automatic grammar checking feature checks your document for grammatical errors. It underlines possible errors with a green, wavy line.
To correct an error with a wavy underline, right-click the word or phrase to open a shortcut menu with a list of suggestions to replace the possible error.
Automatic spelling and grammar checking can be turned on and off or adjusted in the Proofing section of the Word Options dialog box
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20. Using the Spelling and Grammar Checker
You can use the Spelling and Grammar dialog box to check a document after you finish typing.
When an error is found, it is highlighted in the document and listed in the top box in the dialog box. Suggestions are listed in the bottom box in the dialog box.
You can click in the document and correct the error, click in the top box in the dialog box and correct the error, or click a suggestion in the Suggestions box to correct the error.
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21. Word Lesson 4 Formatting Text
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22. Formatting Text
Word provides many tools to change the appearance of text. You have used…
The Paste Options button to choose how to format pasted text and the No Spacing and Normal Quick Styles to change paragraph formatting.
The AutoFormat As You Type feature to apply text and paragraph formats.
You can also format text directly. To change the format of text, you must first select it. You can also change the format before you start typing, and the text you type will be in the new format.
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23. Changing the Font Designs of type are called fonts.
When creating a document, consider what type of impression you want the text to make.
To change the font, locate the Font group on the Home tab on the Ribbon. Then scroll to the font of your choice.
You can use Live Preview to preview your font.
You can apply the font to text that is already typed or to text that is not yet typed.
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24. Changing Font Attributes
You can change font attributes, or the way the font looks.
Font size –The height of the characters in units called points. Standard text font sizes are 10, 11, and 12 points.
Text color –Use the color palette, which is a coordinated set of available colors. To access, click the arrow next to the Font Color button in the Font group on the Home tab.
Font style – Apply a style to change the font appearance, such as bold, italic and underline.
Underline Style and Color – You can underline with one line, multiple lines, dotted lines, dashed lines, and more. You can also change the color of the underline.
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25. Changing Font Effects
Font effects are similar to font styles and can help you enhance or clarify your text.
Some font effects are available in the Font group on the Home tab, and others are available in the Font dialog box.
Font effects include: Strikethrough, Double strikethrough, Superscript, Subscript, Shadow, Emboss, Engrave, Outline, Small caps, All caps, and Hidden.
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26. Highlighting Text
You can highlight text to draw attention to an important part of the document.
To highlight text, click the arrow next to the Text Highlight Color button in the Font group on the Home tab.
If text is selected, that text will become highlighted.
If text is not selected, the pointer changes to a Highlighter pointer with a marker on it. Click the Highlight Color button again, to turn highlighting off.
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27. Understanding Styles
A style is a set of formatting options that have been named and saved.
Using styles can save time and add consistency to a document.
For example, you can apply formatting manually, with Format Painter, to every heading in a research paper.
Or, if you used a style, you could apply the style with the click of your mouse to each heading.
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28. Applying Quick Styles Word comes with many built-in Quick Styles.
To apply a Quick Style, click a button in the Styles group on the Home tab. More Quick Styles are available in the Quick Styles gallery.
You can see a Live Preview of Quick Styles. When the Quick Styles gallery is open, point to a Quick Style to see the effect in a document.
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29. Changing Themes
A theme is a coordinated set of fonts, styles, and colors.
The theme determines the default font, the heading colors in the Heading Quick styles, and other features.
To view themes, click the Page Layout tab. In the Themes group, click the Themes button and choose one of the 20 built-in themes.
The definitions of Quick Styles are tied to themes.
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30. Clearing Formatting
You can use the Clear Formatting command to clear manual formatting and styles.
First, select the text to be cleared.
You can then click the Clear Formatting button in the Font group on the Home tab. Or, you can open the Quick Styles gallery, and then click Clear Formatting on the menu at the bottom of the gallery.
When you remove a style, the Normal Quick Style is automatically applied.
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31. PowerPoint Lesson 1 PowerPoint Basics
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32. Objectives Start PowerPoint.
Understand the elements of the PowerPoint window.
Open an existing presentation.
Save a presentation.
Navigate through a presentation.
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33. Objectives (continued)
Change views.
Use the Slides and Outline tabs.
Use the Ribbon.
Use the Slide pane and Notes pane.
Change the layout.
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34. Objectives (continued)
Delete a slide.
Print a presentation.
Exit PowerPoint.
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35. Vocabulary Animation Layout Live Preview Microsoft Office Button
Normal view
Notes Page view
Outline tab
PowerPoint presentation
Publishing
Quick Access Toolbar
Ribbon
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36. Vocabulary (continued)
Slide layout
Slide pane
Slide Show view
Slide Sorter view
Slides tab
Status bar
Tab
Task pane
Thumbnails
Title bar
Transition
Zoom Slider
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37. Introduction to PowerPoint
Program to create professional presentations.
Presentation can include:
Text
Drawn graphics
Clip art
Photographs
Tables
Charts
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38. Introduction to PowerPoint (continued)
The presentation also may include:
Flash animation files
Animated clip art
Links to Web sites
Sound
Movie clips
You can publish the presentation to a Web server for others to view on the Internet.
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39. Starting PowerPoint Click the Start button. Click All Programs.
Click Microsoft Office.
Click Microsoft Office PowerPoint 2007.
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40. Reviewing the PowerPoint Window
Title bar is at the top and identifies the program you are working in and file name.
Microsoft Office Button opens the Office menu.
Quick Access Toolbar has buttons for frequently used commands.
The Ribbon has graphic command buttons organized by tabs and in groups.
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41. Reviewing the PowerPoint Window (continued)
The work area is divided into three panes:
Slides tab: Displays thumbnails including the graphics.
Outline tab: Displays the text on the slides.
Slide pane: Where you do most of the work of adding text and graphics to the slide.
The status bar appears at the bottom and tells you which slide is displayed and total number of slides.
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42. Opening and Viewing an Existing Presentation
You can choose the presentation from the Recent Documents list.
Click the Microsoft Office button to access the Recent Documents list.
If the presentation is not on the list:
Click Open on the Office menu.
Locate the file name in the Open dialog box.
Click the presentation and then click Open.
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43. Opening and Viewing an Existing Presentation (continued)
A slide show is a series of slides.
Transition refers to the way each new slide appears.
Animation is text and graphics that have motion.
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44. Saving a Presentation
The Save As dialog box is used to name a presentation.
For a file that has previously been saved, you can:
Click the Save button on the Quick Access Toolbar.
Or press Ctrl+S to update the file to the latest version.
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45. Changing Views You can view a presentation in four ways:
Normal view: You do most of your work in this view.
Notes Page view: Displays your slides on the top portion of the page, and your notes on the bottom.
Slide Sorter view: Displays thumbnails of your slides so you can easily rearrange them.
Slide Show view: Your presentation is shown full screen as if you were showing it to an audience.
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46. Changing Views (continued)
In Normal View you can have up to four panes:
Slides tab and Outline tab: Slides tab shows thumbnails of your slides and Outline tab shows text in an outline format.
Slide pane: Displays one slide at a time and is where you edit text.
Notes pane: Is where you add speaker notes.
Task pane: Opens up on the right for some tasks such as inserting clip art.
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47. Inserting a New Slide with a New Slide Layout
The slide layout is how objects are placed on a slide.
Objects are text, graphics, illustrations, tables, and charts.
The default layout includes placeholders for titles, text and content.
You can choose a layout when you insert a slide or to change an existing slide.
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48. Notes Page View
Notes Page view displays your slides on the top portion of the page and your notes on the bottom portion of the page.
You can use the notes to help guide you during the presentation.
Notes are also helpful when printed with handouts.
To switch to this view, on the Ribbon, click the View tab, in the Presentation Views group, click the Notes Page button.
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49. Using Slide Sorter View
Slide Sorter view displays thumbnails of the slides on the screen that you can rearrange easily.
This view gives you an overview of the entire presentation.
Use Slide Sorter view to set slide timings, transitions, and animations.
To switch to this view, click the View Shortcuts Slide Sorter button on the status bar or the Slide Sorter button on the View tab.
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50. Using Slide Show View
In Slide Show view you run your presentation on your computer as if it were a slide projector.
Each slide fills the screen.
Animations, sounds and videos play.
To switch to this view, click the Slide Show button on the Ribbon or the status bar, or press F5.
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51. Deleting Slides
To delete a slide in Normal view, press the Delete key when that slide is displayed.
You can also delete a slide using the Ribbon, on the Home tab, in the Slides group, by clicking the Delete button.
If you accidentally delete a slide, click the Undo Delete Slide button on the Quick Access Toolbar.
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52. Printing a Presentation
You can print handouts with thumbnails of your slides and a place for notes.
You can print your presentation as slides only, with notes, or as an outline.
You can print handouts with 2, 3, 4, 6 or 9 slides per page, arranged horizontally or vertically.
Click the Microsoft Office Button, then press Print to open the Print dialog box.
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53. Printing a Presentation (continued)
You can print all the slides, only the current slide or any combination of slides.
You can also choose to print your slides in color, Pure black and white, or Grayscale.
You can also choose if you want a border.
To make sure the slides fit on a page correctly, there is a Scale to fit paper option.
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54. Closing a Presentation and Exiting PowerPoint
To close a presentation, click the Microsoft Office Button, then click Close on the Office menu.
Or, click the presentation window Close button.
To exit PowerPoint, click the Microsoft Office Button, then click Exit PowerPoint.
Or, click the Close button in the upper-right corner of the title bar.
You will be prompted to save any changes to the file before exiting.
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55. Summary
PowerPoint is an Office application that can help you create a professional presentation.
You can view your presentation in Normal view, Slide Sorter view, Slide Show view and Notes Page view.
You can insert slides, add text and objects to slides, and delete slides.
You can print your presentation as Slides, Slides with Notes, or in an Outline format. You can also print handouts with multiple slides on a page.
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56. Summary (continued)
To exit PowerPoint, click the Microsoft Office Button, and then click Exit PowerPoint.
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