1. Approvals and Workflow
Approvals and Workflow
Akari Curriculum Management System

2. Log-in & Basic Navigation
Log-in & Basic Navigation
Log in using your staff number and OASIS
password
Use the Akari Banner (shown above) to create new, navigate to your study packages, search for study packages
Help text is available in system to provide further guidance, along with links to user guides
Return to your dashboard by clicking “Home” or the Akari Logo

3. Dashboard The screen after log-in has links to all of your study
Dashboard
The screen after log-in has links to all of your study
packages, broken down by approval status
Clicking on the recommended components will take you through to a list of all components (majors, minors and streams) within your owning organisation (including sub-organisations) that are recommended for approval
When a study package has been approved, it will disappear from your list of assigned entities, unless
You are listed as the coordinator or other staff, AND/OR
The study package is in the same owning organisation (ie not sub-organisations)
To determine what status a study package you have review/approval authority over, refer to the next slide

4.
Workflow
Faculty approval end
Central approval end
Head of School or nominee 2 cc
Faculty CC / Dean L&T or nominee 3 cc
(Central) University CC 4
(Central)
DVCA / AB / Council 5
Teaching & Support Staff 1
Step 1 (Draft): Academics & support staff create/edit a draft and submit for approval
Step 2 (Submitted): Head of School or nominee reviews & recommends
Step 3 (Endorsed – Central; Recommended – Faculty): Faculty CC / Dean L&T or nominee reviews & recommends (if central) or approves (if faculty)
Step 4 (Reviewed): University CC reviews & recommends
Step 5 (Recommended): DVCA / AB / Council reviews & approves

5. Searching and Reports
Search for units by selecting “All Units” (same for courses & components)
Course and Units can be searched by multiple fields, component search is more basic
View/Download individual course, component and unit reports in the search/assigned entities screens
Left click on the study package you are interested in to view or download a course or unit report at any approval status
Additional Reports available in Reporting Screen
Reports that are available in system are provided in the Reporting screen.
Useful reports: Course Book of Units, Course Book of Units with Unit Updates,

6. Review changes in Akari
Review changes in Akari
Navigate to all of the units, courses or components
that are at the correct approval status
Click on the required study package and choose “View” or “Download” unit, course or component from the Action Menu Pop-up
If the study package has a previous version, this will be noted underneath the study package. You should also view this study package report for comparison with the requested changes
Review the curricula information provided in the report
Look for the administration notes, discussion notes and status log sections of the report for more information about what has changed, and who has been involved in the drafting and review
Revert to draft if changes are required
If a change is needed to a study package before it can be recommended for the next reviewer, revert the change to draft and provide clear instructions in the pop-up about what changes are required.

7. Recommending or Approving changes
Recommending or Approving changes
Select “Set to Endorsed”, “… Reviewed”, “… Recommended”, or “… Approved” from the action menu pop-up
Select Set to Draft if there are changes that need to be made prior to recommendation or approval
Do not use Set to Rejected – to reject a study package, set it to draft
Enter review notes in the pop-up window that appears.
This may include meeting minutes or resolutions as appropriate
Include any notes or comments relevant for the next reviewer.
If reverting to draft, be clear about the changes that are required
Heads of School (and their nominees) indicate in this pop-up if a Faculty change should be reviewed by FCC
Details of the review / approval will appear in the status log

8. Supporting current processes
Supporting current processes
Akari is an online approval system that can be used to
support your existing processes, such as:
School-based committees that recommend to Faculty Courses Committee
This committee should still meet to review the study packages submitted through the Akari system, using the Akari reports
TSCs create all course change paperwork on behalf of the academic teaching staff in the school
Request to admin that they be added as “Other staff” to all study packages in a school
Directors L&T / Associate Deans review changes in the draft stage
Add them as “Other staff” so they can see drafts

9.
Where to from here?
Contact Courses Management for advice/assistance with
Adding “other staff”
Supporting current processes
One-on-one support
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