1. REQUEST FOR PROPOSALS Perkins And Strong Workforce Program Technical Assistance Session
John Halpin, Associate Dean, Perkins & Work Experience
Carmen Lamha, Associate Dean, CTE Pathways
February 2017

2. Presentation Overview
Background Information
Eligibility Requirements
Accountability
Procedure for Applying for Funds
Instructions for Completing Forms
Timeline
Discussion

3. Background Information
Combined Funding Opportunity
Perkins Career & Technical Education Act
Strong Workforce Program (SWP)
CCSF Web Pages:
Perkins: funding-news.html
SWP:
CCCCO Web Pages:
Perkins: V.aspx
SWP:

4. Eligibility Requirements
Advisory Committee Requirements: At least one meeting per academic year
Program Review/Annual Plan: Resource Requests
ogram_Review_ /Categorical-Grants-Grid-2016.pdf
Perkins Funding Requirements: Read Pages 5-8 of the RFP
CTE Resource Guide: RevJune2012.pdf
Strong Workforce Program Funding Requirements: Read Pages 8-10 of the RFP
SWP Strategic Plan: l_Education/CCSFSWPStrategicPlan%20v.4.docx
Supplanting Reference: m_Review_ /SupplantingReferenceDiagram_ pdf

5. Perkins Core Indicators
Accountability
Perkins Core Indicators
SWP Metrics
Technical Skill Attainment
Number of Enrollments
Student attainment of a credential, certificate, or degree
Number of students who earn a degree or certificate
Student retention in postsecondary education or transfer to a baccalaureate degree program
Number of students who transfer to a four-year institution
Student placement in employment, military service or apprenticeships
Employment rate at 2nd and 4th quarters after students exit community college
Proportion of exiters in a job closely related to their field of study
Student participation in and completion of CTE programs that lead to employment in non-traditional fields
Earnings in 2nd quarter after exit
% Change in earnings
Proportion of students who attained the regional living wage

6. Procedure for Applying for Funds
Organize a Planning Team
Convene your Planning Team
Complete all required forms
Use the Proposal Scoring Rubric
Use the Proposal Checklist
Submit by 5:00 p.m. PST, Wednesday, March 15, 2017:
One electronic copy (Word doc) to and
12 hard copies to Perkins Office, C404, Mail: C30, Ocean Campus

7. Instructions for Completing Forms
Technology Sign-Off:
Consultation with ITS is HIGHLY recommended
Submit itemized technology request to ITS by 2/24/17
Attach completed and signed Core Indicator report (instructions on RFP p. 11).
Fill Out Cover Page
Check-list including Advisory Committee and Program Review statements
Department Chair and Dean signatures

8. Instructions for Completing Forms - Narrative
EXECUTIVE SUMMARY (1/2 Page)
LABOR MARKET (1 Page)
Site Data Sources: (e.g. Centers of Excellence
Demand: Number of job openings in the region
Supply: Number of program completers in the region
Identify competitors
PROGRAM IMPROVEMENTS (1 Page)
What areas have you identified for improvement?
Link request to your planning objectives
Complete Core Indicator Chart and SWP Metrics Chart

9. Instructions for Completing Forms – Narrative PROJECT WORKPLAN (EXAMPLE)
Priority #
Activity
Outcome 1
Improve the computer lab to provide more students, especially special populations, the opportunity to gain hands-on experience in a simulated work environment.
Addresses Core Indicators #1, 2, 4, and SWP Metrics: To increase number of students who attain a certificate and the number of students placed in jobs 2nd quarter after exit. 2 3 4 5

10. Instructions for Completing Forms - Narrative
Identify person(s) responsible for the project and a description of each team member’s role.
Provide a timeline for completing the project. EXAMPLE:
July 2017: Order equipment
Aug 2017: Receive and install equipment
Aug-Sep 2017: Train faculty on new equipment
Oct 2017: Integrate equipment into fall semester classes: (list)
Jan 2018: Equipment is used in spring semester classes: (list)
May 2018: Evaluate success – number of students trained, number of students who completed the program and attained a certificate, etc.

11. Instructions for Completing Forms - BUDGET
Prioritize budget items on the template
Make sure the budget relates directly to the narrative and work plan
Include all related costs (delivery, taxes, installation, etc.)
Use Budget Object of Expenditure (appendix) to classify line items.
EXAMPLE:
Priority
Object of Expenditure
Classification/Description
Amount 1
6000
Equipment: One (1) WhizBang Diagnostic + $213 (8.5% tax) (includes shipping & installation)
$2,712

12. Instructions for Completing Forms – PROGRESS REPORT
Fill out the Progress Report form
Indicate the amount of Perkins/SWP funds awarded each year
Describe how the program used funds in previous years.
Outline what objectives were met.
Specify impact on core indicators and outcomes.
Identify accomplishments and best practices using funds
Identify and describe reasons for not completing planned activities.
For Perkins, complete the table on the nine required uses of funds.
Include plans to address any unmet requirements in your work plan.
Indicate “Not applicable” if necessary

13. Instructions for Completing Forms – Department vs
Instructions for Completing Forms – Department vs. Collaborative Proposals
Department Proposals
Collaborative Proposals
One department, one proposal
(exceptions are Business, Engineering, Health Technology)
Two or more departments working together
Core Indicator Report required
Core Indicator Report not required
Six questions, 80 points total
Seven questions, 80 points total
No graphic representation required
Graphic representation of collaborative project required

14. Timeline January 27 RFP Released February 24 ITS Sign Off Deadline
March 15
Proposals Due in Perkins Office by 5:00 PM
April 13
Allocation Subcommittee meets to make funding recommendations
April 21
Award letters issued

15. Discussion Q&A For further assistance: John Halpin Carmen Lamha
Carmen Lamha