1. Senate Orientation September, 2017
Julia Denholm
Michelle Gervais
Chris Girodat
Emma Russell
Sandra Seekins
SENATE ORIENTATION SEPTEMBER, 2017

2. Senate Orientation Overview Senate composition Election process
Senate sub-committees
University Act 101
Robert’s Rules presentation
SENATE ORIENTATION SEPTEMBER, 2017

3. Senate Composition 26 Voting Representatives
Appointed members (voting)
Chancellor
President (chair)
Vice-President Academic and Provost
Deans of Faculties (5)
University Librarian
Alumni Association Member
Elected members (voting)
Ten Faculty (two from each Faculty, elected by Faculty members)
Four Students (elected by students)
Two Support Staff (elected by support staff)
SENATE ORIENTATION SEPTEMBER, 2017

4. Senate Composition Non-voting Members and Permanent Guests
Appointed Members (non-voting)
University Board Member (appointed by Board)
Registrar
Permanent guests (non-voting)
Associate Vice President, Student Success
One representative from each constituency group:
Faculty Union
Support Staff Union
Students’ Union
First Nations
SENATE ORIENTATION SEPTEMBER, 2017

5. Senate Sub-committees
Senate Academic Planning and Program Review Committee (SAPPRC)
Chair - Paul McMillian (past chair)
Senate By-law, Policy and Procedure Committee (SBPPC)
Chair - Judith Watson
Senate Budget Advisory Committee (SBAC)
Chair – TBD
Senate Curriculum Committee (SCC)
Chair - Deb Jamison
Senate Instructional Technologies Committee (SITAC)
Chair - Don Bentley 
SENATE ORIENTATION SEPTEMBER, 2017
SENATE ORIENTATION SEPTEMBER, 2017

6. Senate Sub-committees
Senate Naming Opportunities Committee
Chair - TBD
Senate Nominating Committee
Chair - TBC
Senate Self-Evaluation Committee
Chair – Debbie Schachter
Senate Tributes Committee
Chair - Chris Bottrill
Senate Student Appeals Committee (SSAC)
Chair – Lindy Tucker
SENATE ORIENTATION SEPTEMBER, 2017
SENATE ORIENTATION SEPTEMBER, 2017

7. Election Process Terms of Office
Support staff and faculty representatives
Three years, normally commencing August 1
Student representatives
One year, normally commencing August 1
Schedule of elections
Elections normally late February
Registrar has responsibility to prepare election and maintain schedule, and has final authority over voters’ list
A copy of the voters’ list is available for viewing in Registrar’s Office after election or by‐election is called
SENATE ORIENTATION SEPTEMBER, 2017
SENATE ORIENTATION SEPTEMBER, 2017

8. Election Process
More information including election results, appeals and vacant positions available on the CapU website. Capilano University Senate Election Procedures
SENATE ORIENTATION SEPTEMBER, 2017
SENATE ORIENTATION SEPTEMBER, 2017

9. University Act 101 The Board of Governors
Conducts the business of the university
Has 15 members: Chancellor and President, six elected representatives (two faculty, two students, one employee), and eight appointed members (two appointed by alumni association)
Current Board members
When Board business connects with academic business, the Board must consult with or gain approval of the Senate
SENATE ORIENTATION SEPTEMBER, 2017
SENATE ORIENTATION SEPTEMBER, 2017

10. University Act 101
The Board is concerned with management, administration, and control of the following:
Property
Revenue
Business
Affairs of the University
Current Board Policies
The Board receives from the President, analyzes, and adopts the operating and capital budgets.
SENATE ORIENTATION SEPTEMBER, 2017
SENATE ORIENTATION SEPTEMBER, 2017

11. University Act 101 In CONSULTATION with Senate
The Board does the following (among other things):
In CONSULTATION with Senate
maintains buildings, conserves heritage sites
Considers RECOMMENDATIONS from Senate
regarding the establishment of faculties and departments
SENATE ORIENTATION SEPTEMBER, 2017
SENATE ORIENTATION SEPTEMBER, 2017

12. University Act 101 With APPROVAL of Senate
establishes selection/recommendation procedures for president, deans, librarian, registrar and other senior academic administrators
determines the number of students to be accommodated by the University
SENATE ORIENTATION SEPTEMBER, 2017
SENATE ORIENTATION SEPTEMBER, 2017

13. University Act 101
Note:
The Board cannot delegate its statutory responsibilities.
Only the Board can do what the Board does.
SENATE ORIENTATION SEPTEMBER, 2017
SENATE ORIENTATION SEPTEMBER, 2017

14. University Act 101 The Senate Makes bylaws for the conduct of Senate
Has the power and duty to set the following:
credential criteria
curriculum content
admission standards
exam and evaluation policies
residency requirements…
SENATE ORIENTATION SEPTEMBER, 2017
SENATE ORIENTATION SEPTEMBER, 2017

15. University Act 101 …Sets the following, continued
policy concerning withdrawal
criteria for academic standing, standards, and grading system,
criteria for academic excellence awards
policies on appeals (including establishing a tribunal for final appeal)
policies on evaluation of internal and external transfer credit
SENATE ORIENTATION SEPTEMBER, 2017
SENATE ORIENTATION SEPTEMBER, 2017

16. University Act 101
The academic governance of special purpose, teaching universities is not explicitly vested in the Senate
Consequently, Board and Senate are bound by the requirement that Senate must advise Board, and Board must seek the advice from Senate, on the development of educational policy in multiple areas, as follows…
SENATE ORIENTATION SEPTEMBER, 2017
SENATE ORIENTATION SEPTEMBER, 2017

17. University Act 101
Senate advises Board; Board seeks Senate’s advice on:
Mission statement and educational goals
Establishment, revision and discontinuance of courses and programs
Reports on the implementation of new non-credit or contract programs
Priorities for credential-related programs and courses
Establishment or discontinuance of Faculties
Evaluation of programs and educational services
SENATE ORIENTATION SEPTEMBER, 2017
SENATE ORIENTATION SEPTEMBER, 2017

18. University Act 101
Senate advises Board; Board seeks Senate’s advice on:
The library and resource centres
Setting the academic schedule
Qualifications for Faculty members
Adjudication of appealable matters of student discipline
Terms for affiliation with other post-secondary bodies
Consultation with community and program advisory groups
Other matters as specified by the Board
SENATE ORIENTATION SEPTEMBER, 2017
SENATE ORIENTATION SEPTEMBER, 2017

19. University Act 101
The short version: The Board is primarily concerned with the business of the University. The Senate is primarily concerned with the academic activities of the University.
SENATE ORIENTATION SEPTEMBER, 2017
SENATE ORIENTATION SEPTEMBER, 2017

20. All of the information highlighted in this presentation can be found in your Senate Orientation package. Chris will now give a Robert’s Rules presentation followed by a Q & A
SENATE ORIENTATION SEPTEMBER, 2017