1. Vice President Information Technology
Executive Orientation

2. Role of the VP IT Use technology to support the company goals
Links technology to internal strategy
Links technology to external strategy (reaching customers)
Train company members on technology use
Creation of a Website & Blog
Aids in designing business cards, presentations, graphics, promotional materials, etc. (in tandem with VP Marketing)
Troubleshoot and support technological issues

3. JA Responsibilities One folder in My Documents
Don’t play with the computer settings
Not even changing the Desktop image!
Don’t play with the cables

4. IT system – google Classroom
A cloud database that stores the company’s vital information
Helps compute financial values and company summary charts
Used when submitting documents

5. Start by going to Google and clicking sign in

6. Login using the information provided on the sheet for Google Classroom
You will need to change your password upon the first sign in

7. Go to Google Classroom website
(you can just search for Google Classroom)
Select student

8. Click Join Class
Input the class code on the sheet provided
After this you will have full access to your Google Classroom for your company and files for weekly worksheets that need to be completed by VPs

10. VP IT - Responsibility
Every week executives will fill out the Weekly Journals
Cloud data bases allow everyone to contribute to files therefore you will not be gathering information but rather managing it
At the end of every JA meeting you should be checking whether the other VPs have updated their files.
Your worksheet will be used to manipulate company data into comprehensive models.
Using the values inputted by the other executives, you will create graphical representations of company data

11. Your Weekly worksheet will include the following sheets
Weekly share value progression
Total sales tracking
Individual sales tracking
Production tracking
Attendance tracking
All values can be found in the other executive worksheets.
What do you do now?
Use these sheets to make graphical representations

12. Graphs Figures above: weekly share value graphs
Sales goals vs actual sales by member
**The VP IT Weekly Worksheet on Google Classroom should be seen as the minimum number of data manipulations you should be performing. During audit and shareholders report your executive team will need these graphical representations to include in the documents. Therefore you will be responsible for helping them complete these task
These tools will be crucial in measuring progression and growth of the company. Think of these as snapshots of performance.

13. Website Development & blog
This year, JA is providing free web-hosting and a subdomain for all companies.
What is web-hosting? Web-hosting is where you store your data files online for your website.
What is a sub-domain? First of all, a domain is an internet address (like a subdomain is a part of that address (i.e.
Buying a separate domain is optional
Provide link to ABC team
Benefits of WordPress?

14. Wordpress http://_____.jacompanyprogram.com/wp-admin
Integrates the blog feature into the website.
Many free templates and plugins to make functional.
Your website URL will be your company name followed by .jacompanyprogram.com
It is also written on your login information sheets.
Explain how to log into your dashboard.
-can switch to demonstrating in a webpage.

15. Content  Functionality  Design  Connectivity
Website Guidelines
Does it have:
5 pages? (Eg. About, Product, blog, etc)
10 plugins?
a Favicon?
a Contact Us form?
links to social media accounts?
Content  Functionality  Design  Connectivity
Please explain to students how to use WordPress.
Some guiding points:
How to create pages
Place content on the pages
Upload media and input it into the display
What are plugins
How to change the favicon
How to set up forms or customer contacts directly on the webpage
How to insert hyperlinks
How to add users to the website
***on each website there will be a user named jacp, warn the students not to delete this user since it is the JA staff’s account for verifying their website development. If students accidently delete this account have them contact the ABC team immediately. If we find out the account has been deleted we will reset the entire website and the student will have to start from scratch
The above criteria will be marked for in the audit.

16. blog Your website MUST utilize the blog feature/link
Blog must be updated WEEKLY in order to gain full audit points
Needs to have content (pictures, paragraph of text)
You can ask somebody different each week to write the blog post about what your company is doing that week and how you have progressed

17. Website principles Focus on Quality & Design
Free templates usually mean less functionality or more work to create what you want
You can buy well-crafted themes for a good price at
Some for as low as $3
Don’t focus on making a ‘fast’ website - make a professional one!

18. Distinguishing a quality website
A Good Website…
…Things to Avoid
well organized and eye-catching
detailed but concise
relevant information about company and product
has a main focus, not noisy
Dead links
Stretched images
Fragmented sentences
Unappealing layout
Ambiguous and redundant text
Examples of JASA

19. Digital Design Aspects
Collaborate with VP Marketing on business cards, banners, labels
There are many places where you can design and order from:
Staples
www. Vistaprint.ca
Required information for the Business Card:
Company Name/Logo
“A Junior Achievement Company”
Contact Information
JA Logo
MUST be approved by a JA staff before printed.
VP Marketing will receive more information on design aspect and aesthetics

20. Business plan - it Create IT department goals
Discuss with Executives how VP IT can help them with their department goals and plans
Determine the process of technology training
Provide ideas on how technology can be used to either save time or reach more customers
What technological software is available to use and how will the IT department use it?
Advise students on how IT can be innovative and help their company succeed.
(maybe have them brainstorm together as a group)
If students require clarification on business plan information they can direct questions to JA staff

21. Summary of it responsibilities
Familiarize company members with technology being used
Website maintenance with a Blog
Creation of business cards, presentations, graphics, promotional materials, etc. (in tandem with VP Marketing)
Help other management positions on technological support

22. Questions? companyprogram@janorthalberta.org
If there are any problems throughout the Company Program pertaining to the IT system or if you have a question on how to use the IT system, please do not hesitate to the ABC team!