1. Special Topic Discussion: Budgeting 101 & Annual Reporting
Debbie Summers
AANN Director at Large
MoKan Blues Treasure
Kansas City, MO

2. Chapter Treasure Objective
Discussion on keeping records of all income and expenditures
Preparing an annual financial budget for approval by the board
Membership informed of the chapters’ financial condition

3. Record Keeping Supplies Banking Checking and Debit Card
A simple check book register
Set up categories
Expense – Chapter activities (Membership Madness, Leadership Round Table, Neuro Nurse Appreciation, Donation, Professional Growth)
Income – Events (Certification Review Course, Fall Symposium, Vendor)

4. Record Keeping Supplies
Monthly Statements
Plastic Envelope – Checkbook, Debit Card, and Thumbdrive with Excel Spread Records

6. Expenses/Incomes Category

7. May Neuro Nurse Appreciaion
Budget Expense
Description Budget
2015 Expense
2016 Expense
Chapter Activities:Membership Drive, Leadership Roundtable, Board Meeting
135.07
706.11
AMWF Donation
600
749.19
Spring Symposium
May Neuro Nurse Appreciaion
84.08
181.06
Fall Symposium
275.15
247.12
Gifts
312.23
Travel Grant
1500
980
President Expense
465
Misc Marketing
158
Kansas Online Due 40
Expense

8. Budget Income 2015-2016 Description Budget 2015 Income 2016 Income
Membership
475
SCRN Registration
10,505.57
SCRN Vendor
2600
2350
Fall Symposium
Income

9. Board Decisions Looking at expenses and Income
Vendors to pay for breakfast and lunch is priority
500 for table versus 2500
Certification Course income dropped ½ from
Board made the decision to not do a certification review for 2017 but would have a spring symposium with national speakers
Comparing actual with budgeted numbers throughout the year – this is done at our January and July Board meeting

10. Leadership Maintain a permanent file Chapter Bylaws
EIN Number – complete appropriate form SS-4, Application for Employer Identification Number)
Chapter minutes
Financial transactions
Checking/saving accounts in chapter name
Deposit monies within one week of being received
Organization of finances makes filing the annual report easier for the organization (Expenses/Income)

11. Financial Records
Records must be kept for an indefinite period of time.
Financial reports must include:
Cash disbursement record
Cash receipts record
Bank reconciliation
Bank statements

12. Questions and Discussion
Debbie Summers