1. Working Together to Build Ohio’s Transfer Community
OTC June 2, 2017
Dave Sauter, University Registrar
Miami University
ODHE Consultant

2. SGCT – Statewide Guarantee Credit Transfer – 2016 Charter
“Standardized coding, reporting, and transcription of the SGCTs”
…Ohio initiative to impact secondary and postsecondary Ohio institutions, public and potential private as students circulate

3. Focus of Today’s Presentation
Unite as much as possible the 36 public post-sec transfer initiatives, e.g., AP, CLEP, CTAG
Review the Project, now in Phase II
Share the recommendations for coding
Review institutional SIS storage, HEI reporting
Look to the future

4. You, the Learner… Review current status of the ODHE SGCT project
Understand the various SGCTs – tests such as AP, transfer courses such as MTAG, CTAG, home/native “courses” such as CBE
Consider how to operationalize SGCTs to your institution
Learn about HEI AC (Alternate Credit) File

5. …Learner, continued
Review value for the student, and reviewers, in standardization across institutions…degree attainment!
Appreciate ODHE need to show constituent success/value…including future funding
Provide Dave and ODHE insights, reactions, concerns about the project

6. Chris’ Story
Chris begins a post-secondary journey by accumulating some college credit: (1) taking classes at a university under the CCP initiative (College Credit Plus), (2) at a secondary high school under the AP initiative (Advanced Placement), (3) and at an area career technical center under the CTAG initiative (Career-Technical Assurance Guide). Chris graduates from secondary level and proceeds to enter post-secondary level “Institution A.”

7. Chris’ Story, continued
As Chris begins a two-year college program the college-level academic record has already been established, 16 credits successfully passed, transcripted to Institution A, and reported to the State if appropriate.
44 more credits later Chris earns an associate’s degree.  While pursuing the baccalaureate degree at Institution B, Chris continues accumulating credit via online coursework from Institution C, and as a member of Army Reserve is able to receive some MTAG credit (Military Transfer Assurance Guide).

8. Chris’ story, continued
60 credits later the baccalaureate degree is awarded, with 12 of the 120 credit hours counting toward a graduate-level certificate and the ultimate pursuit of a master's degree...after a graduate level certificate is earned.
***What are other stories?***

9. By the Numbers…
36 Ohio Public Institutions – all responded to a fall 2016 survey of institutional practices
11 SGCTs
57 varieties of grades for the 11 SGCTs
25 of our peers working on the project

10. By the Codes…Potential Standards
AP: Advanced Placement (HEI AC File 2016 Addition)
CL: CLEP, College Level Examination Program
SL/HL: Standard/Higher Level International Baccalaureate
TM: Ohio transfer Module
TG: TAG
CT: CTAG (HEI AC File 2016 addition) – statewide guarantees and bilateral agreements

11. By the Codes… continued
MT: MTAG
MC: Other Military (HEI AC File 2016 addition)
PR: Proficiency credit
PL: Prior Learning Assessment (PLA)
CB: Competency Based Education (CBE)

12. March 2017 Focus Group – SGCT Status
Institutional variations – software, grading
Adapt some/all SGCTs…varied SIS
Develop ways to identify source/institution and type of credit
Use “term specific” concept for SGCTs for native, non-native classes/equivalencies; list/code courses separately rather than “block”
Revise grade keys/legends, both paper/electronic, for access by other institutions – the 11 SGCTs

13. March 2016 Focus Group, continued
Comply with HEI AC file (Alternate Credit) 2012 and 2016 updates; 50% compliance thus far
Review additional process, in addition to the Statewide Guarantee codes, of reviewing the source e.g., AP score via access to original test/class grade (AP Psychology, score of 4, Fall 2012)
Consider statewide “repository” for storing original SGCTs as “one source” for access by students, advisors, transfer offices, etc.

14. Ongoing Insights
Pilot being developed to “test” for updating grade keys, sending data to HEI, sending transcripts via ATC, testing advisor availability
Some postsecondary institutions – four so far, likely more in future – use grade field in alternate ways, a challenge and possibly preventing 2-letter code; alternate is using existing software field e.g., Banner has IRN field (Informational Retrieval Number) used for secondary school filed, potential CTAG use
Review additional needs e.g., CTAG coding by statewide guarantee vs. bilateral agreements

15. SGCT Concept Diagram
(handout)

16. Questions Reactions Concerns * THANK YOU! sauterdm@MiamiOH.edu