1. Portland State University
Hourly Online Timesheet Training - Employees

2. Goals for this session:
Define Work Week
Logging into Banweb
Entering and Submission of Time Worked
FAQs

3. PSU Work Week is Sunday -Saturday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Work over 40 hours in a set 7 day work week is overtime

4. PSU Work Week is Sunday -Saturday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
This includes ALL your jobs at PSU

5. Select job and pay period
To Enter Time in Banweb
log on
banweb.pdx.edu
Employee Services Tab
Time sheet
Access my timesheet
Select job and pay period
Enter hours

6.
log on

7. Employee Services Tab

8. Time sheet

9. Access my timesheet

10. Select job and pay period

11. Time sheet
Choose one earn code

12. Earnings Codes Regular Student Work Study Student Wage Agreement
Regular Wage
Work Study Student
Work Study
Wage Agreement
Other Academic Pay
AFT = SAL
Temporary
Regular Pay
Earnings Codes

13. Enter hours
Time in - Time out

14. Helpful Hints for Banweb:
Enter time in and out
Use correct format: 8:00
Use correct AM/PM
“Save” Each Day
“Next Day” button advances to complete time daily
“Time sheet” main time sheet view
“Submit for Approval”
Only once a month
By the 16th
Certification
Your password is your signature

15. Time sheets are listed in 7 categories:
Pending
Waiting for supervisor’s approval
In Progress
Not yet submitted by employee
Returned for Correction
Sent back by Supervisor to the employee for Correction
Error
Problem with time sheet can not be submitted or approved. (check for missing pay rate)
Not Started
Employee has not started recording time
Approved
Supervisor approved awaiting payment
Complete
Gone through to Payroll
May also say “Override”

16. FAQs Why can’t I access my time sheet? Why is my pay rate wrong?
No job on system – let supervisor know to submit EPAF.
No primary approver set up for the job.
Check JOB TAB in Banweb. If there is a job, have your supervisor resolve the issue with HR.
Why is my pay rate wrong?
Pay rates are entered online by supervisor.
Contact your supervisor for correction.
Why can’t I submit my time sheet?
Check your time sheet(s) for overlapping hours.
If it’s 30 days after the last pay period you can not submit the hours. Print the time sheet and submit to HR with appropriate signatures.
My wages are paid from a grant account. Do I still submit my hours online?
Yes. The grant accounting will be done at the same time to facilitate on time pay.
Print time sheet if requested to do so by your supervisor.