1. Event Planning Isabelle Lee, Whitney Club President
Training Event
District Convention 2017
Presented by
Isabelle Lee, Whitney Club President
Vanessa Yang, John F. Kennedy Club President

2. Timeline

3. Logistics: Event Coordinators
ing
“Dear Mr/Mrs/Ms. ____, “I hope your (day) has been going well.”
Introduce your name, position, school, and reason of contact
Thank them for their time!
Reply at a “Normal” Time
Aim for 8 AM to 8 PM!
Reply as soon as possible!
Replying quickly shows your interest of the event and illustrates your professionalism!
Tip: How to Make this an Annual Event - Create a list of contact information for each event that occurs yearly and give this list to next year’s cabinet so your club can continually participate in this event! :-) Also, you’ll be able to see how popular this event is so check that out! 3

4. Logistics: Event Coordinators

5. Logistics: Club Participation
Poll/Google Forms
What Type of Events?
5K Races?
Food Banks?
Carnivals?
Send s consistently
Color/Bold Important Information
Invite a friend!
Buddy System!
TIP: Monthly Events
Post pictures of club members having fun!
Talk about a reward system, members/officers of the month, etc 5

6. Fundraising: Bake Sales
Call stores beforehand
Grocery stores are the best choice!
Baked Goods
Ask your members to donate!
Bake Sale Times
Best times: 9 AM - 3 PM
Member Participation
Ask members to come and support/volunteer for shifts!
Thank the store!

7. Fundraising: Food Sales
Set up dates with ASB
Plan for Fridays!
Sell unique food!
Ex) Apple Pie & Ice Cream, Che Thai
Contact Stores
Call 2-3 weeks beforehand!
Publicize with interesting slogans!
“Donut break my heart and support Key Club!”

8. Fundraising: Food Sales

9. Fundraising: Restaurant
Choose a popular restaurant
Chipotle (50%)
7 Leaves Café (20%)
Rubio’s (20%)
Tea Station (20%)
Frostbites (20%)
Habit Burger (20%)
CPK (20%)
Pieology (15%)
Yogurtland (15%)

10. Fundraising: Restaurant
Start Publicizing 2-3 Weeks Before!
Host “raffles” for members who publicize
Create Facebook Event
Invite your club, school, and also your division!
Don’t forget to post the flyer!
Thank the restaurant!
A “thank you” goes a long way! Spread the Key Club love!

11. Fundraising: Restaurant

12. Advertisement Graphics Caption it! Pertinent information
Who, what, where, when, why
Use tinyurls
Look for inspiration
Other clubs, Pinterest, etc.
Make it on:
Adobe Photoshop / Illustrator
Canva
Caption it!
Showcase your personality
Graphics and aesthetics go hand in hand
You want to APPEAL to the target audience
If you’re struggling with making a graphic come to life, look for inspiration!
Don’t know how to use Adobe Photoshop or Illustrator? Use Canva!
Caption it!
If you’re a more serious person, then give an information caption. If you love puns, apply one on the graphic.
Keep it appropriate for whatever media you’re using to advertise
ICEBREAKER

13. Advertisement Timing Advertise in the right places!
Rule of thumb: publicize at least twice
A week beforehand and the day prior
Advertise in the right places!
Social Media
Facebook
Instagram
Twitter
Youtube
Snapchat
School
Posters
Fliers
Announcements
Video
Intercom
Overlays
Timing
Have officers post as well!
Members may jump in as well
Social media
Take advantage of social media
Be a bit more professional with s and school announcements
Facebook (including personal accounts, division, and club pages)
Make Facebook event pages
Instagram (school, club, division, personal IG)
School
Plaster posters and fliers everywhere around school
Most of the time you can even use the graphic as a flier as well
Make sure it’s greyscale friendly

14. Advertisement

15. Tips Don’t panic Utilize your cabinet
Do the best with whatever you have
Improvise!
Utilize your cabinet
Assign jobs & divide them equally
Know things will not go perfectly
Learn from what went wrong and move on!

16. Contact us! Isabelle Lee Vanessa Yang isabellelee2424@gmail.com
Vanessa Yang

17. ? ?
Questions?
Comments?
Concerns?
Go for it!

18. Acknowledgements
The CNH Key Club District would like to acknowledge the following individuals who have contributed to this presentation over the years.
Isabelle Lee, D30S Whitney Club President,
Vanessa Yang, D30S John F. Kennedy Club President,