1. Capital Improvements Plan
Splash Down Returns Fall 2016!
Open Space And Facility Services Presentation
To the CA Board of Directors
Capital Improvements Plan
June 9, 2016

2. Purpose
The Capital Improvements Plan (CIP) was created as a component for the Columbia Association Economic Model and allows for better tracking of and planning for future major expenditures
Key Features:
Major Expenditures ≥ $100,000
5 year projection: FY2018 – FY2022
Highlights the cost for CA to maintain existing assets

3. Capital Improvement Program Summary
FY2018
FY2019
FY2020
FY2021
FY2022
Total
$23,142,251
$19,550,669
$17,190,612
$16,521,193
$17,449,059
CIP exceeds planned capital expenditures for all five years
Inclusive of all previously planned and proposed capital projects
Includes near term major projects:
Swim Center Phase I, II & III (FY17 – 19)
Long Reach Tennis Center (FY17)
Ice Rink (FY18)
Athletic Club (FY18 – 19)

4. CIP Summary by Category
FY2018
FY2019
FY2020
FY2021
FY2022
Total
$23,142,251
$19,550,669
$17,190,612
$16,521,193
$17,449,059
Community Centers
$1,021,555
$1,246,300
$1,632,789
$546,364
$784,544
Aquatics
$525,000
$849,750
$689,585
$382,454
$337,653
Community Service
$1,150,614 $
$608,199
$819,545
$451,877
Sports & Fitness
$8,175,000
$5,170,600
$3,511,494
$2,030,287
$2,243,181
Open Space
$4,794,506
$4,584,176
$3,417,706
$4,573,779
$5,217,978 IT
$200,000
$206,000
$212,180
$218,545
$225,102
CAT I & II
$1,965,000
$2,023,950
$2,084,669
$2,147,209
$2,211,625
CAT III
$5,310,576
$5,469,893
$5,633,990
$5,803,010
$5,977,100

5. Method Identify Major Categories: Community Centers Open Space
Aquatics IT
Community Services
CAT I & II
Sports & Fitness
CAT III
Identify assets within each category
Populate detailed database using assumptions based on:
Historical cost data
Scheduled major renovations and projects
System, structural, and equipment needs for each asset
Replacement cycles for long-use components
Facility Assessment Reports

6. Aquatics Repair and replacement cycles for: Pool Decks: ~ 1/year
Assumptions
Aquatics
Repair and replacement cycles for:
Pool Decks: ~ 1/year
Pool Shell: ~ 3/year
Pump Rooms: ~ 2/year
Miscellaneous: snack bars, shade structures, major fence replacement
Large Cost Items: ADA wading pools, main pools per Aquatics Replacement Schedule

7. Community Centers & Services
Assumptions
Community Centers & Services
HVAC Replacement:
Claret Hall, Linden Hall, Stonehouse, Kahler Hall, the Other Barn, Oakland Manor, the Art Center, and the Teen Center
ADA Compliance:
Locust Park & Running Brook Neighborhood Centers
Full Building Renovations:
Stonehouse, the Art Center, and Faulkner Ridge, Swansfield, and Thunder Hill Neighborhood Centers

8. Sports & Fitness Assumptions Scheduled Major Renovations:
Ice Rink, Swim Center, and Athletic Club
HVAC Replacement:
Columbia Gym, Supreme Sports Club (units 14 – 22 years old)
ADA Compliance & Program Enhancement:
Athletic Club, Supreme Sports Club, Columbia Gym, Sports Park, and Haven on the Lake

9. Open Space Assumptions
Replacement cycles for:
Pathways: 94 total miles, 20 year replacement, ~ 4.7 miles/year (currently ~ 47 year replacement, ~ 2 miles/year)
Bridges: 231 structures, 20 year replacement, ~ 12 structures/year (currently ~ 25 year replacement, ~ 9/year)
Tot Lots: 155 lots, 8 community playgrounds, 20 year replacement, ~ 8 lots/year (currently 40 year replacement, ~ 4/year)
Boardwalks: 32 structures, replace all over 10 years then continue with 20 year replacement cycle (currently ~ 25 year replacement)
Parking Lots: 15 year replacement (currently ~ 20 year replacement)
* Current replacement schedules funded out of CAT III. Meeting proposed schedule will require CAT II funding.

10. Open Space Assumptions Lake dredging and maintenance:
in accordance with Large Lake Sediment Management Plan
Pond maintenance:
in accordance with Pond Assessment Report
Watershed Improvement Projects:
continuation of current board funding levels

11. Information Technology
Assumptions
Information Technology
Continued movement towards cloud-based solutions
External hosting of applications
Networks & Connectivity

12. Category I & II Assumptions
Based on annual expenditures that are routinely funded through CAT I & CAT II funding
CA Wide HVAC Unit Replacement
Going Green Projects
Building Energy Retrofits
Columbia Wide Water Quality Improvements
Watershed Improvement Projects
Sales & Marketing
Sports & Fitness Facilities & Equipment Upgrades
OSM Equipment & Maintenance Vehicles

13. Assumptions
Category III
Minor building improvements typically < $200,000 for each project
Routine replacements and upgrades to parking lots, pathways, sidewalks, other open space amenities
Based on annual expenditures that are routinely funded through CAT III

14. Facility Assessment Reports
Ex. Athletic Club
High Priority: $1,294,753
Medium Priority: $492,700
Low Priority: $305,262
These numbers include items that were scheduled to be replaced or repaired before publishing facility assessment results and were adjusted in the CIP to avoid double counting expenditures
Adjusted
High Priority: $334,753
Medium Priority: $372,700
Low Priority: $197,262

15. Capital Improvement Program Summary
FY2018
FY2019
FY2020
FY2021
FY2022
Total
$23,142,251
$19,550,669
$17,190,612
$16,521,193
$17,449,059
Comparison: Actual vs. Proposed
FY18 Conditional Capital Budget = $17,000,000
Questions?