1. Tarrant County Criminal Courts Phase 1 Implementation
Monthly Status Meeting
December 2, 2016

2. Project Briefing Matt & Scott Monthly Status Bryan Budget Matt & Scott
Agenda
Project Briefing Matt & Scott
Monthly Status Bryan
Budget Matt & Scott
Key Decisions Team
Questions Team 2

3. Monthly Status - Current3

4. Monthly Status - Accomplishments
Functional Process Mapping
Case Initiation Process Group
As-Is Collaborative Sessions Completed / As-Is Workflows Are Approved
Draft To-Be Documentation Completed and Sent to Functional Owners for Review
Criminal Case Group 1 Process Group
Conducted the As-Is Observations
Draft As-Is Workflows are Completed and Sent to Functional Owners for Review
Completed FPM Baseline Training – Case Initiation Process Group
Phase 1 Project Plan
Reviewed the Project Charter
Approved the Communications and RACI documents
Phase 2 Implementation Plan
Discussions Centered Around the Integration, Migration and Training Assessments 4

5. Monthly Status – Upcoming Activities
Functional Process Mapping
Case Initiation Process Group – Finalize the To-Be Documentation
Criminal Case 1 Process Group - Complete As-Is Collaborative Sessions
Criminal Case 2 Process Group – Start As-Is Observations
Phase 1 Project Plan Charter – Conduct Collaborative Review Session
Judicial Portal White Paper – Conduct Collaborative Review Session
Phase 2 Implementation Plan
Create Draft Implementation Plan
Conduct Implementation Plan Collaborative Review Session 5

6. Monthly Status – December Meetings6

7. Monthly Status – Issues / Risks
Summary
Status
Probability
Impact
Dimension
Risk Index
Conflicting Instructions of Task
Treated
Very Low: 5% 4
Quality
1.35
Tunnel Vision on Individual Role
Mod: 50 % 2
Operational
1.5
Chasing Perfect System
Open
Low: 25%
Scope
.75
Challenge to Change
Mod: 50%
Working with Third Party Vendors 3
External
4.5
Delays in Decisions
High: 75%
Schedule
6.75
Timely Access to Criminal Resources
Nov. Elections Could Impact Stakeholder Governance
Legislative Changes
Complex FPM Scheduling
Potential Attrition
Risk Managers:
TC – Bryan Wells
CUC – Matt Bennett
Risk Graph: 7

8. Monthly Budget – TechShare8

9. Cumulative Budget – TechShare9

10. Monthly Budget – Tarrant County10

11. Cumulative Budget – Tarrant County11

12. Tarrant County Criminal Courts Phase 1 Implementation
Monthly Status Meeting
December 2, 2016

13. Tarrant County TechShare.Court Development Project
Monthly Status Meeting
December 2, 2016

14. Status Sprint 15 was completed on 11/18
   
Sprint 15 was completed on 11/18
Sprint 16 started on 11/21 and will be completed on 12/9
Plan:
Continuing the Analysis and Planning for E-File Texas Integration
Developed and Communicated Hybrid Approach with Counties
Planning Development activities to Begin for Judicial Portal 2.0
Start Development in the next couple of weeks
Will communicate plan when its finalized
Focus on Two-Way Integration
Enabling Common Workflows in The Courtroom
Planning Development activities for EDR Gateway Development
Enable management of EDR Reporting to DPS
ER3
ER4
Start Development in the next few weeks
Meeting with Tarrant QA lead Next week to Review Testing Tools and Processes
Zephyr – Manual Testing Tool integrated with JIRA
Automated Testing and Tools 14

15. Tarrant County TechShare.Court Development Project
Monthly Status Meeting
December, 2016