1. Creating and Approving a Job Offer

2. Creating a job Offer- https://hrprd.umsystem.edu
Log into

3. Getting into Recruiting Home
Select Recruitment from the Top Drop down Menu
Click on the Recruiting Home tile

4. Search Job Openings
Select Search Job Openings

5. Search Job Openings To find applicants in an open Job Opening:
Leave Status set to Open
Click Search

6. Job Openings Search Results
Jobs Associated with you will appear
Click on the hyperlink for the job you are ready to offer

7. Click on Activities and Attachments
Faculty Offers Require The Offer Letter and MOU To Be Attached:
Click on Activities and Attachments

8. Adding Attachments
Click “Add Attachment”

9. Adding Attachments
Click Browse

10. Adding Attachments
Select your file and click Open

11. Adding Attachments
Click Upload to Finish attaching your file

12. Reject All Other Applicants
Assure all other applicants have been rejected, then click on “Other Actions”

13. Prepare Job Offer
Select “Recruiting Actions”, then “Prepare Job Offer”

14. Creating a Job Offer Select “Base Salary” Enter Amount
Select Frequency

15. Creating a Job Offer
Enter required information in the Comments section as well as any notes you may have.
Required:
Anticipated Start Date
MOCODE - PS Account - Fund Code - Amount (%)
FTE
Salary with Benefits
New Employee's Campus Address
New Employee's Campus Phone Number
Reports To and Position Number

16. Creating a job Offer
Click Submit for approval

17. Creating the approval Chain
Click the Approvals Tab
Click on the “+” to add approvers

18. Approval Trees

19. Creating the approval chain
Type the USERID or last name of the approver and click on the magnifying glass
If the person comes up, Click on their name. Otherwise type the last name into the Name line and click search
Click Insert
Repeat for all approvers

20. Creating the approval chain
Click Submit

21. Approving a job Offer
On the notification, click the hyperlink to view the Job Offer.

22. Approving a job offer
Log into

23. Reviewing the Job Offer
Check Job Offer Components and Comments to ensure:
Salary offered falls within posted Range
FTE is correct
Start date allows time for Criminal Background Check processing.

24. Approval Trees

25. Approving a Job Offer
If everything looks okay, click the Approvals tab
Double Check the Approval Chain to assure all approvers are inserted
Click the Approve button.