1. GSA State and Local Programs
Time Savings
Cost Savings
GSA State and Local Programs
Built-in Value
Selection
<<Personal Introduction>>
The General Services Administration (GSA) has many of the same roles and responsibilities for the federal government as a central procurement or purchasing office would have for state and local governments. GSA is all things procurement, and as such, developed the Multiple Award Schedules program to create efficiencies and leverage buying power for federal agencies. Under the Schedules Program, GSA establishes long-term, government-wide contracts with commercial firms to provide millions of supplies and services at volume discount pricing. Congress recognized the benefits of the Schedules Program and authorized access for state and local governments to some Schedules, under a handful of programs.
Today, I’ll provide you with an overview of the available programs, explain what the programs are, explain when and how you can use the programs, and discuss the benefits of using the available programs. State and local governments across the nation are using the GSA programs and reaping the benefits of time savings, cost savings, GSA’s unparalleled breadth and depth of local and global contractors, and the built-in value of our free resources for market research, online procurements and assistance.
Using the GSA Schedule programs can save you time and money, while providing you with an unparalleled selection of local and global contractors and access to GSA's many resources

2. Eligibility Eligible Users
(Under Cooperative and Disaster Recovery Purchasing Programs)
40 U.S.C § 502 (c) offers the following definition of state or local government:
The 50 states
All counties
Municipalities, cities, towns and townships
Tribal Governments, or
any instrumentality thereof (including any local educational agency or institution of higher education)."
A broad section of state and local governments are authorized to use the GSA State and Local Programs under Cooperative Purchasing and Disaster Recovery Purchasing. The entities listed on the slide are eligible users authorized under Cooperative Purchasing and Disaster Recovery Purchasing only. The other programs that I will mention have different eligibility lists.
Eligible Users include all 50 states, all counties, municipalities, cities, towns and townships, Tribal Governments, Public Authorities (Public or Indian Housing agencies under the U.S. Housing Act of 1937), school districts, and colleges or any instrumentality there of.
The term does not include contractors or grantees of state or local governments. Receiving grant monies does not make otherwise ineligible users eligible. An entity either falls under the above definition or they do not.
If there is any confusion over whether or not your jurisdiction meets the criteria for an eligible user, you may submit a request for an eligibility determination letter to GSA. I would be happy to facilitate this request, should there be a need.

3. GSA’s State and Local Programs
Schedule Programs
1122 (Joint Program with Dept. of Army & Defense Logistics Agency)
Cooperative Purchasing
Disaster Recovery Purchasing Program
Federal Grantee Access to Schedules in Response to Declared Public Health Emergencies
GSA has seven programs available to state and local governments. Four of these programs are Schedules-based and three are not. The 1122 program is a joint program of GSA and the Department of the Army, and the Defense Logistics Agency that allows state and local units of government access to equipment found on specific Schedules and Special Item Numbers, when purchasing in support of counterdrug, emergency response, or homeland security activities. This program is unique out of the Schedule-based programs, in that state and local governments must place orders through a State Point Of Contact (SPOC), who is selected by the Governor of the state. State and local governments have direct access to the three remaining Schedule-based programs: the Cooperative Purchasing Program (which includes Schedule 70 and Schedule 84), the Disaster Recovery Purchasing Program, and Federal Grantee Access to Schedules in Response to Declared Public Health Emergencies. Direct access means that any eligible ordering entity at the state or local level can place a task order directly off the Schedules associated with any of these programs.
GSA also offers three non-Schedule-based programs: the Wildland Fire Program, Computers for Learning and the Surplus Personal Property Donation Program. << See below if you want to provide a summary of these 3 programs>>
Today our focus will be on the Cooperative Purchasing and Disaster Recovery Purchasing Programs and we’ll touch on the Public Health Emergencies program as well. GSA has training sessions and information on each of the programs, however. If you’re interested in another program, please let me know at the end of this presentation and I can provide you with additional information.
<<Address how you want to handle questions – Please feel free to ask questions throughout out presentation; Please hold your questions until the end of the presentation.>>
Wildland Fire Program: Partnership between GSA and federal land agencies (Forest Service, BLM) that offers over 300 pieces of equipment for wildland fire suppression support. These items meet National Fire Equipment System specifications set by the U.S. Forest Service and are available through our Global Supply Catalog. For more information on this program, please visit:
Computers for Learning: A program whereby educationally useful excess Federal equipment is transferred directly to schools and educational non-profit organizations. For more information on this program, please visit computersforlearning.gov.
Surplus Personal Property Donation Program: A program whereby eligible donees receive Federal surplus personal property at no cost. This includes all personal property, but excludes real property. For more information, please contact your State Agency for Surplus Property (SASP).
Non-Schedule Programs
Wildland Fire Program
Computers for Learning
Surplus Personal Property Donation Program

4. Schedule Terminology Schedule Schedule Number and Name
A grouping of Indefinite Delivery, Indefinite Quantity (IDIQ) contracts for similar commercial products and service offerings
Schedule Number and Name
IT Schedule 70
Special Item Number (SIN)
What is a Schedule? A Schedule is a grouping of Indefinite Delivery, Indefinite Quantity (IDIQ) contracts for similar products and service offerings awarded to commercial providers of products and services. Schedules contain multiple-award contracts that provide customers with access to a large variety of small, local, large and global contractors for commonly sought after products and services. Schedules are named through a numbering system and description, such as Schedule 70 – Information Technology.
Special Item Numbers (SINs) are then used to further group product and services within a Schedule contracts. For example, Schedule 70, the Information Technology Schedule, is broken down into SINs that better define specific areas of Information Technology. For example, SIN covers IT professional service, such as database planning and design and network support services.
A subcategory of more specific groupings of products and service offerings within a Schedule
132-51

5. A Schedule Contract Schedule Contract Negotiated and Awarded Based On
A five-year IDIQ contract with three five-year options (maximum of 20 years)
Negotiated and Awarded Based On
Positive past performance
Volume Discount Practices
Demonstrated financial responsibility
Includes
Lists and descriptions of available products and services
Pre-negotiated ceiling prices
Pre-negotiated terms and conditions
Within each Schedule are multiple Schedule contracts that are awarded to commercial providers of products and services. A Schedule contract is a five-year IDIQ contract with three five-year option periods (for a maximum of 20 years). Schedule contracts are awarded via negotiation versus head-to-head competition. In other words, two rival companies don’t compete against each other for a Schedule contract, but instead, both companies are eligible for contracts after GSA determines that they have a track record of successfully assisting clients receives and determines that the companies are financially responsible.
GSA then awards the Schedule contract, which includes lists and descriptions of available products and services, pre-negotiated ceiling prices, and pre-negotiated terms and conditions. GSA does the upfront work to save federal, state and local users time and money when awarding task orders off of the Schedule contracts.
Task orders placed under the Schedules program are considered to be their own contracts between the government entity placing the order and the contractor receiving the award. For the federal government, the Schedules are considered to be competitive when an agency uses the Federal Acquisition Regulation (FAR) 8.4 federal ordering procedures to issue a task order against a Schedule contract. State and local governments can choose to follow the federal ordering procedures when buying off the Schedule, or use your own procurement policies and guidelines. This is something that each jurisdiction must determine.
Made competitive via your jurisdiction’s policies/ordering procedures or GSA’s recommended ordering procedures

6. GSA Schedules by the Numbers
Schedules provide access to over 11 million supplies and services
19,000 GSA Schedule contracts
Nearly 80% are small businesses as defined by the U.S. Small Business Administration
Includes local businesses throughout the US as well as large, globally-recognized businesses
Includes a range of socioeconomic/ disadvantaged business concerns
One of the major benefits of the GSA Schedules program is the access it provides to global and locally-based companies. The GSA Schedules provide an enormous breadth and depth of supplies and services through 19,000 contracts. Of all the companies holding a Schedule contract, 80% are small and disadvantaged businesses as defined by the U.S. Small Business Administration. Definitions for small, local, or minority owned businesses often differ by jurisdictions, although many set-aside categories based on ownership requirements will likely match. GSA Schedule contractors include women-owned businesses, service disabled veteran owned businesses, Native American owned businesses and a number of other socio-economic categories. I’ll show you later how you can use GSA’s free eTools to search for companies by location and socio-economic status. And as I mentioned earlier, state and local governments across the nation are enjoying the advantages of using GSA’s programs. During federal fiscal year 2011, state and local governments purchased $757 million in supplies and services.
State and local governments purchased over $757 million in supplies and services in FY 2011

7. Authorized State and Local Use
Congress enacted legislation to allow GSA to provide the four Schedules-based programs currently available to state and local governments.
The two programs of focus
Cooperative Purchasing Program
Schedule 70 – IT products and services
Schedule 84 – Law Enforcement/First Responder/Security products and services
Disaster Recovery Purchasing Program
All Schedules for recovery from a Presidentially-declared disaster
Understanding the large number of pre-vetted contractors on Schedule, I’m often asked “well how do I get access to the Schedules?” Well that literally takes an act of Congress. Congress must first authorize the programs for state and local use and then GSA must write an implementing rule. Fortunately, as I mentioned earlier, Congress has already authorized a handful of programs.
The two programs that we’re mostly focusing on today were authorized through congressional action in 2002, 2007 and The Cooperative Purchasing Program is comprised of Schedule 70, the IT Schedule, and Schedule 84, the Law Enforcement/Public Safety/Security products and services Schedule. The Disaster Recovery Purchasing Program provides state and local governments with access to all Schedules, but only to facilitate recovery from a Presidentially-declared disaster.
In addition to the federal authorizations, state and local governments must have policies or procedures in place that allow use of the GSA programs. Most frequently, these are found in the cooperative purchasing section of your jurisdiction’s procurement code. GSA must fit into your jurisdiction’s policies, and as such, use of either of these GSA programs does not negate or override state and local government procurement policy. While the federal ordering procedures are recommended and as an example of a best practice, state and local governments should use their own procurement policies and procedures for posting announcements, conducting competitions, and making awards.
State and local governments must then have policies/procedures that allow for the use of GSA’s state and local programs

8. Schedule Contract Pricing
Vendor pricing includes a .75% Industrial Funding Fee (IFF) that the contractor remits to GSA
With Each Schedule Contractor
GSA Negotiates Fair and Reasonable Pricing
Schedule Contract Prices
Ceiling Prices Based on GSA Schedule Contract Terms and Conditions
Schedule Contractors
Allowed to Offer Spot Reductions
Jurisdictions
Are Encouraged to Seek Discounts for Any Purchase
In addition to the access the GSA programs provides, another benefit that ordering activities appreciate is GSA’s pricing. Similar to the consortia model and even some centralized procurement office’s, GSA charges a small fee for all of the upfront work that has been completed. GSA’s fee is .75% and known as the Industrial Funding Fee, meaning that it is paid by the contractor and included within the list price or any discounted price offered by the contractor. In other words, the fee is built into the price and you will never see it broken out on an invoice, and you will not have any payments that your office makes to GSA.
Because price is such an important aspect of competitions and contracts, and because we think leveraging the federal government’s purchasing power can help state and local governments obtain better pricing, I want to spend some more time explaining the pricing you’ll find on GSA’s Schedules. When awarding the Schedule contract, GSA negotiates Fair and Reasonable Pricing, which is a ceiling price that may offer significant discounts off of commercial pricing. Because the federal government is one of the largest purchasers in the world, this pricing strategy seeks to leverage that purchasing power and commit the contractor to providing exceptional pricing.
That said, the pricing you see listed on Schedule contracts is a ceiling price based on the contract terms and conditions. The Schedule contractor cannot provide higher pricing when selling through their Schedule contract, but they can provide discounts to customers off of their pricing when the customer is purchasing through an authorized Schedule program. These additional discounts are known as spot reductions, and any GSA Schedule contractor can offer the discounts to any authorized user, which includes state and local governments, when engaging in negotiations or a head-to-head competition for a task order award off of the Schedule contract. In fact, GSA encourages all Schedules Program users to request discounts when placing orders against the Schedule contracts. It is ultimately up to the contractor to determine the size of discount.
<<If questions are raised on the IFF.>> Sometimes I’ll hear that a city or county would love to use the GSA programs, but the fee is an issue. If that’s the case, using the strategy I just discussed, an ordering activity could ask for a .75% discount from the Schedule contractor that would essentially eliminate the fee that is built into the pricing. However, the GSA Schedule contractor would still be required to remit .75% of the sale to GSA.
The Price You’re Quoted is the Price You Pay

9. Schedule Contracts Can be Foundational
GSA Schedules
Can serve as the basis for Blanket Purchase Agreements (BPAs)/Term Contracts for recurring needs
20 competitively-bid SmartBUY BPAs are available to state and local governments and include:
Information Assurance (Situational Awareness and Incident Response)
Information Assurance (Data-At-Rest)
Geospatial Information Systems
Enterprise Content Management
Because of procurement policies, I often hear that a state or local government will need to hold a head-to-head competition to award a contract versus negotiating or ordering directly off of a GSA Schedule contract. One of the great benefits of using the GSA programs is that state and local governments can host a competition of GSA Schedule contractors and establish a competitively-awarded contract or a Blanket Purchase Agreement (BPA) for recurring needs. I know the terminology varies a bit and some of you may call them term contracts or master agreements. Just know that when you hear me say BPA, it’s the same thing.
Establishing BPAs based on Schedule contracts can provide significant time and cost savings for state and local governments.
Many state and local governments have a practice of taking a BPA or term-type contract that was awarded via head-to-head competition by another government and adopting it as their preferred contract vehicle for a particular product or service. The state of California refers to such contracts as Leveraged Procurement Agreements, or LPAs. Since this term is accurately descriptive and there was consistent terminology for this practice across state and local governments, GSA will frequently refer to this term.
GSA Schedules are foundational, meaning that they can easily be used to create multiple or single award contract vehicles (i.e. BPAs or Term Contracts) that can be adopted into your jurisdiction’s set of preferred contract vehicles, or LPAs. GSA has taken the initiative to award a number of these BPAs off of Schedule 70 via head-to-head competition.
One program that offers 20 of these BPAs to state and local customers is the SmartBUY program. GSA anticipates that the number of contracts in this software-focused program will only continue to grow. The 20 contracts fall into four categories of software: 1) Situational Awareness and Incident Response, 2) Data-At-Rest, 3) Geospatial Information Systems, and 4) Enterprise Content Management.
More information can be found on the website listed at the bottom of the slide.
GSA continues to examine gaps in the market where the SmartBUY program can offer competitively-awarded software contracts that would achieve time and cost savings for federal, state and local governments. If you have an idea, please don’t hesitate to let me know or contact the SmartBUY office. If there is an opportunity of particular interest, GSA appreciates state and local government input into the requirements and process.

10. When Can I Use the Schedules?
Some of the Schedules All of the Time
All of the Schedules Some of the Time
The illustration on this slide may help to clarify when you can and cannot use Schedules.
As I mentioned earlier, GSA doesn’t decide which Schedules are open to state and local governments or when state and local governments are authorized to use them. These decisions are made by Congress and the parameters of each Schedule-based program are determined by statute. Three separate laws, passed over a span of seven years, have granted state and local governments direct access to three different Schedule-based programs. So, how to keep all of this straight?
Just remember this statement illustrated by the shaded pie graphics in this slide: you can use some of the Schedules all of the time. This is the Cooperative Purchasing Program, which currently includes Schedules 70 & 84, which are at the top of the slide.
And you can use all of the Schedules some of the time. These two programs, at the bottom of the slide, the Disaster Recovery Purchasing Program and the Public Health Emergencies programs, are trigged by major events such as a hurricane or a pandemic.
Disaster Recovery Purchasing Program
Public Health Emergency Program

11. When Can I Use the Schedules?
Does the Color of Money Matter?
Doesn’t Matter except with the Public Health Emergency (PHE) Program
ONLY federal grant money may be used in the PHE program. The color of money does NOT matter for the other GSA state and local programs
Both Federal and State Money May be used in the Cooperative Purchasing and Disaster Recovery Purchasing Programs
I’m also frequently asked whether the color, or origin, of money matters when utilizing the GSA state and local programs. In other words do, access or procedures change depending on whether the funds originate from state or local collected tax dollars versus federal grant dollars? With one exception, the answer is no. The GSA Schedule-based state and local programs are agnostic as to the color of the money. Both federal and state dollars may be used at any time for any purpose in the Cooperative Purchasing Program and the Disaster Recovery Purchasing Program.
In addition, Federal grantees must follow the competitive procedures and regulations laid out by the granting agency, when spending Federal dollars.
However, for some FEMA grants, it is required that recipients use the federal ordering procedures for placing orders through the Schedules program when spending federal grant dollars. More information on the federal ordering procedures is provided later in the presentation and a weblink with additional information will be provided in a helpful links section at the end of the presentation.
The one exception to the agnostic color of money rule is the Public Health Emergency Program, which provides full access to the Schedules Program for the purpose of responding to a federally-declared health pandemic. This program may only be accessed with federal grant dollars, in response to Federal declared Public Health Emergencies.
However, federal grantees MUST FOLLOW the competitive procedure and regulations laid out by the granting agency, when spending Federal dollars.

12. When Can I Use the Schedules?
State and local customers often turn to GSA for:
One Time, Large Dollar Buys
Recurring Needs
Expeditious and Emergency Procurements
Authorized State and Local Programs
In Compliance with your Procurement Policies
You may have a good idea by now of how and when you’d use the GSA Schedules program. If you haven’t yet, through research on our state and local customers who have used the Schedule programs, we found three types of purchases for which the Schedules are particularly well-suited: 1) One-time, large dollar buys 2) Predictable, recurring needs and 3) Expeditious and Emergency Procurements. However, so long as it is within the scope of the Congressionally-authorized GSA State and Local Programs AND in compliance with your own jurisdiction’s procurement policy, you may use the Schedule-based programs for any need you have.
Permitted use of the GSA Programs

13. Customer Service Directors (CSDs)
GSA Resources
Customer Service Directors (CSDs)
Training
In-person
24/7 Web-based training
Free eTools
GSAAdvantage!®
eBuy
eLibrary
In addition to GSA’s selection, pricing and the upfront work that’s been completed, GSA offers a wealth of free resources that make it easier to use the GSA State and Local Programs. GSA provides its customers with regionally-based Customer Service Directors, free live and web-based training courses on the GSA programs and eTools, and free unlimited access to a suite of GSA eTools.

14. In-person/online training is available from GSA
Available Training Sessions Include:
All GSA State and Local Programs
Individual GSA Programs (Cooperative Purchasing, Disaster Recovery, Computers for Learning, etc)
Using GSAAdvantage!®
Using eBuy
You can also or call your CSD to schedule free in-person or webinar training for any of the GSA state and local programs and eTools. Self-paced, online courses are also available via the website provided at the bottom of the slide.
Online training is available 24/7 at

15. GSA’s State and Local Homepage
Quick reference for all GSA State and Local Programs
Program brochure download links
Special Program links
Drill down for more information
The GSA state and local home is good to bookmark on your browser, as it explains the programs and serves as a jumping off point for online content and links regarding all of the GSA State and Local Programs. GSA also provides a number of free online websites and eTools to assist you in using the available programs.

16. GSAAdvantage!® https://www.gsaadvantage.gov/
Provides full purchasing abilities with your state or local government purchase card
GSAAdvantage! is GSA’s premier online shopping superstore, providing access to millions of commercial products and services.
GSAAdvantage! provides a robust search capability and provides detailed information on products, including the manufacturer, the contractor who sells the product, the GSA contract number associated with the contractor, the price, a description of the product, the delivery terms of the product, and the socioeconomic status of the contractor. The search tools allows you to sort results based upon a number of fields, and you can also refine your search, or perform an advanced search that allows you to further reduce the number of contractors listed. By comparing prices offered by multiple contractors, you can make your best value determination all on one page.
And using your state or local government-issued purchase card, you can make purchases through the website. The site also provides a tutorial for state and local governments to most effectively use GSAAdvantage!.

17. eLibrary http://www.gsaelibrary.gsa.gov
Filter types of businesses by Schedule/SIN
Schedule Contracts State and Local
Icons denote State and Local Programs
eLibrary is GSA’s market research tool. The website is updated daily and contains a listing of all participating contractors in the Cooperative Purchasing and Disaster Recovery Purchasing Programs. The Coop Purch or Disast Recov icons on the lower right of the slide are displayed to denote participation in these programs. The site allows you to search by product or service category, contractor name, or contract number. Small and disadvantaged designations, in accordance with the U.S. Small Business Administration, are also denoted for each contractor. You can also access each contractor’s terms and conditions through eLibrary.
You can also use eLibrary to search for businesses by location. However, the listing contains the location that hosts the Schedule contract, but does not include all offices across the country or affiliates. GSA’e eBuy tool can be used to further locate local businesses if you have local business requirements.

18. eBuy http://www.ebuy.gsa.gov
eBuy is GSA's Online Request for Quote and Sources Sought System, and can be a time-saving tool for state and local governments throughout the acquisition process.
State and local governments may use this e-procurement tool to post RFQs for products and services offered through GSA’s State and Local programs. eBuy can also be used to issue Requests for Information or Sources Sought to identify GSA Schedule contractors that match unique jurisdictional requirements such as local preference or socioeconomic programs.
You register for eBuy through the GSAAdvantage! registration portal as a State/Local Government customer. As a state and local customer, eBuy will only permit you to issues solicitations to Schedule contracts that have agreed to be part of the Cooperative Purchasing and Disaster Recovery Purchasing Programs.
Online tool allows customers to issue Requests for Quotes (RFQs) and receive proposals electronically
Customers can post Requests for Information (RFIs)/Sources Sought to identify potential solutions or identify local or specific business types

19. Web 2.0 Tools
Blog with us –
Join our LIVE webchat 1:00 p.m. on the first Thursday of every month
GSA likes to communicate with its customers using social media and the interactive web 2.0 tools available today. We have active accounts on Facebook, YouTube, and Twitter through which we provide our federal, state, and local customers with up-to-date information on GSA programs, events, and initiatives. So, follow us, friend us, and watch us!
GSA also maintains multiple blogs where various officials, including leadership, are able to post articles and receive feedback from customers and other employees. The website on the slide will take you to the Multiple Award Schedule Blog.
GSA is also on Facebook, YouTube and Twitter

20. Web 2.0 Tools
Training –
Needs to be updated after May 31, 2012.

21. GSA Schedules Program Benefits
Pre-negotiated ceiling prices that can be further discounted through head-to-head competition and negotiations Unparalleled access to local and global companies
Time Savings
Cost Savings
A suite of eTools to streamline processes A nationwide network of responsive GSA representatives
GSA State and Local Programs
I hope after today’s presentation you have a good understanding of the benefits you can reap from the GSA Schedule-based State and Local Programs. The GSA Schedules are long-term government-wide contracts that establish set prices and terms for supplies and services. GSA customers save time during both the planning phase as well as the procurement phase by leveraging the GSA’s established contracting vehicles and through use of GSA’s suite of eTools that facilitate market research and offer automated purchasing capabilities. Cost savings are realized through GSA’s pre-negotiated ceiling prices that provide significant discounts from commercial pricing and serve as a starting point for head-to-head competition or further negotiations. The GSA Schedules also provide state and local customers with a broad selection of contractors who provide a large variety of products and services. GSA Schedules have built-in value that is provided at no cost to state and local governments including a nationwide network of personnel who provide training and assistance and online support resources.
Selection
Built-In Value

22. Helpful Links Website Name Website Address http://www.gsa.gov
GSA
GSA State and Local Programs
Cooperative Purchasing
(70 & 84)
Disaster Recovery Purchasing Program
1122 Program
GSAAdvantage!®
eLibrary
eBuy
This chart provides a list of GSA weblinks relevant to the State and Local program. Of course, if you are having trouble finding a product or service or using one of our eTools, you can always call your local CSD.

23. Helpful Links Website Name Website Address
Federal Ordering Procedures for GSA Schedules
GSA Customer Service Directors
GSA On-line Training
FCSA Future COMSATCOM – Satellite Solutions
FEMA Grant Guidance for Disaster Recovery Program
And here are some additional helpful links. I hope that my presentation today has answered a number of questions that you had about the GSA Schedule-based state and local programs. I am happy to take any outstanding questions now and I will remain a resource for you as you take advantage of the value that these programs bring to your organization.

24. Schedule 70

25. Schedule 70 Background Legislation P.L. 107-137 Sec. 211 of
the E-Government Act of 2002
Opened Schedule 70 to State and Local Governments at all Times
Any Funds Can be Used to Purchase through the Program
In the 2002 E-Government Act, Congress created the GSA Cooperative Purchase Program, which at that time, only included Schedule 70, also known as the IT Schedule. Through this authorization, state and local governments have direct access to all product and service categories under Schedule 70, which they may purchase using any type of funds (regardless of origin). Congress later authorized Schedule 84 for state and local governments (purchases for law enforcement, public safety and security), which combined with Schedule 70 is known as the Cooperative Purchasing Program.
Along with Schedule 70, constitutes the Cooperative Purchasing Program

26. IT Schedule 70 Snapshot
IT Schedule 70 provides state and local government customers with direct access to commercial products, services and solutions.
Software
Term Software Licenses
Perpetual Software Licenses
Hardware
Services
Purchase or Rental
Web-servers
Network servers
Cables
Routers
Gateways
Biometric Readers
Image capturing cameras
Training
Maintenance
Installation
IT Professional Services
Wireless Services
E-Authentication
E-Commerce
Schedule 70 is one of GSA’s most used Schedules. Approximately 5,000 contractors are available through Schedule 70, offering the latest and greatest commercial IT products and services.
Because technology evolves so quickly, Schedule 70 contracts are continuously being refreshed to provide cutting edge technologies. Schedule 70 includes a vast array of software, hardware and services.
An estimated 80% of all Schedule 70 contracts are held by Small Businesses as defined by the U.S. Small Business Administration. Many of these companies may also meet the criteria for your own state or local preference programs. 26

27. Complementary Schedule 70-based Offerings
Cloud IT Services Future COMSATCOM Satellite Services Solutions SmartBUY BPAs
Just as your own organization has the ability to conduct a competition among Schedule 70 contractors and award a Schedule-based Blanket Purchase Agreement (BPA) or Term Contract, GSA has taken the initiative to create BPA contracts using Schedule 70 as a foundation. Many of these contracts are open to state and local customers: including the Cloud IT Services contract, the Future COMSATCOM Satellite Service Solutions and 20 SmartBUY BPAs.

28. Cloud IT Services Infrastructure as a Service (IaaS)
Head-to-head competition occurred resulting in 12 awarded BPAs (BPAs cover cloud storage, virtual machines and web hosting)
Requirements include 99.5% availability and Disaster Recovery and Continuity of Operations Plan
Software as a Service (SaaS)
SaaS solutions are identified on existing Schedule 70 contracts
SaaS offerings include CRM, Analytics, Asset Management, Knowledge Management and Document and Content Management
is primary source for SaaS
There are two categories of Cloud IT offerings available to state and local governments: Infrastructure as a Service (IaaS) and Software as a Service (SaaS). The Infrastructure as a Service offering has already undergone head-to-head competition, resulting in 12 competitively awarded BPAs (term contracts) that cover cloud storage, virtual machines, and web hosting. All 12 contracts contain a number of attractive requirements, including requirements for 99.5% availability and for contractors to have disaster recovery and continuity of operations plans in place.
The Software as a Service offerings are referred to as GSA Cloud Business Apps and available for purchase through Apps.gov. Business Apps are geared towards the enterprise with cloud software solutions such as analytical, business processes, CRM, tracking and monitoring tools. All of these offerings are available though Schedule 70 and they have not undergone a head-to-head competition.

29. Future COMSATCOM Services Acquisition (FCSA) – Satellite Solutions
Schedule 70 currently provides commercial satellite communications services through Schedule 70
In FY2010, GSA added two new SINs
Commercial Satellite Communications Transponded Capacity
Owning/operating or reselling dedicated bandwidth and power on a communications satellite in any available COMSATCOM frequency band
Commercial Satellite Communications Subscription Services
Pre-existing, pre-engineered Fixed Satellite Service and/or Mobile Satellite Service solutions, typically including shared or dedicated satellite resources, ancillary terrestrial components, and Contractor specified networks and equipment in any available COMSATCOM frequency band
The Future Commercial Satellite Communications (COMSATCOM) Services Acquisition is GSA’s next generation satellite communication contract. It is a joint initiative between DISA and GSA, and replaces the previous contract. The FCSA program has created two new Special Item Numbers (SINs) under IT Schedule 70. These two SINs, Transponded Capacity and Subscription Services are open to offers on a continual basis and provide specific satellite services which require no development or systems integration activities.

30. SmartBUY SmartBUY (Software Managed and Acquired on the Right Terms)
SmartBUY leverages software purchasing power via BPAs that were awarded via head-to-head competition
Improves the configuration management, security, and standards of computers
Incorporates the latest National Institute of Standards and Technology (NIST) standards
Focuses on software; ordering entities can use Schedule 70 for hardware and complementary purchases to support the software
SmartBUY, Software Managed and Acquired on the Right Terms, is an enterprise software licensing program that:
Leverages software purchasing power via BPAs that were awarded via head-to-head competition.
Improves the configuration management, security and standards of computers and incorporates the latest NIST standards.
The program provides reduced prices and best obtainable terms/conditions for COTS products and services, particularly large-volume software purchases.
While SmartBUY is only for software, the available Schedule 70 Schedule contracts can be used to purchase complementary hardware.

31. SmartBUY Achievements
SmartBUY currently has 35 active Blanket Purchase Agreements (BPAs)
20 of the BPAs are available for state and local use
Planned and recompeted BPAs may also include state and local government end users, when possible
There are currently 35 active SmartBUY Blanket Purchase Agreements; however only 20 are available to state and local governments. GSA is planning on including state and local governments as authorized users in new and re-competed SmartBUY solicitations. Likewise, GSA will give strong consideration to opening any new SmartBUY BPAs that are of interest to a number of state and local governments.
SmartBUY has produced $1.325 billion in savings for federal agencies since the program inception in 2004 through 2011.
Since program inception, Federal agencies saved over $1.325 billion through SmartBUY purchases

32. Available SmartBUY Agreements
SmartBUY BPAs Available for State and Local Use
Market Category
BPA Software Reseller
Enterprise Content Management
Meridio
Geospatial Information Systems
ISC
Planet Associates
Onix Networking
SAIC
Information Assurance (Data-at-Rest)
Intelligent Decisions, Inc.
MTM Technologies
Hi Tech Services, Inc.
immixGroup, Inc.
Spectrum Systems
Safenet, Inc.
Carahsoft Technology Corporation
Autonomic Resources, LLC
Rocky Mountain RAM
GovBuys, Inc.
Information Assurance (Situational Awareness and Incident Response)
The Winvale Group, LLC
Arete Government Solutions
Patriot Technologies, Inc.
The 20 SmartBUY BPAs available to state and local governments are listed in this table. All 20 fall into one of four market categories of Enterprise Content Management, Geospatial Information Systems, Information Assurance (Data-at-Rest), and Information Assurance (Situational Awareness and Incident Response).
(Note to CSD, as of September 2011: According to Sharon Terango in the SmartBUY office, there are 20 BPAs available to S&L governments. Merlin was deleted from SAIR, but not from DAR. 37

33. For Assistance on Schedule 70
In addition to GSA’s CSDs and eTools, additional information and assistance in using Schedule 70 is available through:
Call or the IT Schedule 70 Helpline (877) 446-IT70 (4870) 8:00am – 4:00pm EDT/EST Monday – Friday
While you can always call your local CSD or review GSA’s websites and eTools, Schedule 70 specific assistance is available to you by and phone.

34. Schedule 84 Law Enforcement/Public Safety

35. Schedule 84 Background Legislation
P.L The Local Preparedness Acquisition Act of 2008
Opened Schedule 84 to state and local governments at all times
Any funds can be used to purchase through the program
In the 2008 Local Preparedness Acquisition Act Congress expanded the GSA Cooperative Purchase Program by adding Schedule 84, the law enforcement, public safety and security Schedule. Through this program state and local governments have direct access to all product and service categories under Schedule70 and Schedule 84, which they may purchase using any type of funds (regardless of origin).
As many of you in the law enforcement community may know, Schedule 84 and the 1122 Program overlap in terms of offerings. However, while 1122 Program purchases are limited to equipment only, must be for drug interdiction, emergency response, or homeland security purposes and must be placed through the state State Point-of-Contact (SPOC), Schedule 84 purchases can be used for any reason and can be placed directly by the ordering activity.
Along with Schedule 70, constitutes the Cooperative Purchasing Program

36. Schedule 84 Offerings – Law Enforcement
Sample of Products/ Services Available
Night Vision
Search and Detection
Armor
Harbor Security
Chemsuits
Enforcement Equipment
Body Armor
Bomb Detection
A broad spectrum of law enforcement equipment and services are available under Schedule 84. As you can see from the slide, Schedule 84 has a range of products and services from body armor to bomb detection equipment.
Boat Repair
Drug Detection Kits
Guard Services with Dog Handlers
Radiation Equipment
Hazard/Nuclear Material Detection

37. Schedule 84 Offerings – Firefighting/Public Safety
Sample of Products/ Services Available
Firefighting Clothing
Extinguishers, Suppressers
Flood Control
Breathing Equipment
Gas Mask
Firefighting Equipment
Rescue Equipment
Schedule 84 also offers a variety of firefighting and public safety products and services from breathing air equipment to aerial search and rescue equipment. The slide reviews a sampling of these offerings.
Special Purpose Clothing
Aerial Search and Rescue Equip.
Fire Trucks
Firefighting Equipment
Valves, Hoses

38. Schedule 84 Offerings – Facility Security
Sample of Products/ Services Available
Security Systems
Correction Officers and Firefighters
Intrusion Detection Systems
Protective Service Occupations
Correction Officers
Intrusion Detection Systems
Alarm and Signal Systems
Patient Wandering Systems
Products and services that support facility security are also available on Schedule 84 from guard services to security systems integration and design services
As you can see, Schedule 84 is not limited to law enforcement offices only.  Products and services on Schedule 84 can help support the security of any office.
Court Security Officers
Facility Management Systems
Integrated Security Systems
Access Control Systems
Baggage Inspectors

39. Disaster Recovery Purchasing

40. State and Local Disaster Recovery Purchasing Program
Legislation
P.L Sec. 833 John Warner National Defense Authorization Act for FY 2007
Facilitate recovery from a Presidentially- declared disaster or act of terrorism
All GSA Schedules are available
Advance Purchasing Allowed
In the John Warner National Defense Authorization Act for Fiscal Year 2007, Congress created a new Schedule-based state and local program known as the Disaster Recovery Purchasing Program. Through this program state and local governments have direct access to all product and service categories under all Schedules, so long as the procurements are being conducted in order to facilitate recovery from a Presidentially-declared disaster or act of terrorism. The program permits advance purchasing, so long as it is for the purpose of recovery. GSA does not monitor or audit state and local use of this program.

41. Program Features
Allows for establishing pre-positioned BPAs in advance of recurring disasters (hurricanes, floods, fires, etc)
Use GSA eTools to strategically locate contractors out of the disaster’s path
State and local governments are NOT exempt from meeting FEMA competitive procedures and/or Stafford Act requirements for small business and local preference programs
FEMA Public Assistance Grant Guidance (Disaster Assistance Fact Sheet ) allows for purchasing from Federal Supply Schedules in support of major disasters
Federal ordering procedures MUST be used when spending federal grant dollars
The Disaster Recovery Purchasing Program features include the ability to establish Blanket Purchase Agreements, or Term Contracts, off of any Schedule in order to pre-position recovery supplies or services in anticipation of a disaster. GSA’s eTools can help state and local governments strategically select contractors based on geography to ensure available supplies and services out of the disaster’s path. While any type of funds (state dollars, federal grant money, or local money) may be used with this program, it should be noted that FEMA requires the use of the Federal Ordering Procedures when purchases are made under the Public Assistance Grant Program using FEMA grant dollars.

42. For Assistance
In addition to GSA’s CSDs and eTools, additional information and assistance using Schedule 70 available through:
Contact Bruce Kelly Phone: (703)
In addition to GSA’s CSDs and eTools, information and assistance in using the Disaster Recovery Program is available online. Bruce Kelly is GSA’s resident expert on the program and is available via or phone.

43. State and Local Participation
Voluntary
No obligation by state and/or local governments to use the Schedules
Contractors decide whether to accept orders from state and local governments
Always Open for Use
Meet GSA Eligible Users Criteria
Have State or Local Authority
Granted by State or Local Entity
Participation in GSA’s programs is always voluntary for both the state or local government agency and the contractor.
There is no obligation for a state and local government to continue using a program; nor is there an obligation for a participating contractor to accept every order that is placed by a state and local customer. Contractors that have agreed to participate in the program have 24 hours to reject a credit card order or 5 days to reject any other order method.
So long as the government is an eligible user and the state or local government’s policies allow use of GSA, then the programs are always a tool in your procurement toolbox.

44. State and Local Procurement Policy and Preference Programs
Procurement Policies Apply
Your state or local procurement policies and waiver procedures apply when placing an order using a GSA Program
Preference Programs
State and Local preference programs are not waived or otherwise affected by GSA’s state and local programs
When ordering from a GSA Schedule contract, GSA is not a party in the agreement. The order is between the State and Local customer and the contractor, so any procurement policies that your jurisdiction has are not waived by using one of the GSA programs.
Many states have established preference programs, such as local preferences or socio-economic preferences. Cooperative Purchasing does not waive or in any way affect these requirements. However, if you do have local or socio-economic preferences, the GSA eTools are a great source for researching potential GSA Schedule contractors that fit your requirements. Call or a GSA Customer Service Director (CSD) and they can help in using the eTools to find what you need.
One of the ways that GSA works to address this issue is through our small business contractors. We can connect companies in your area with resources that will help in obtaining Schedule contracts. We are committed to helping small business, and if this helps you meet your preference requirements, then it is a win-win situation.

45. Schedule Terms and Conditions
GSA Schedule Ts&Cs are Foundational
S&Ls may add additional Ts&Cs or enhance existing Ts&Cs so long as:
The contractor agrees to the changes
The changes do not undermine the integrity of the foundational Ts&Cs
Many of you may be familiar with consortia contracts that use a lead agency model. In this model, one state or local government or a group of state and local governments issues and competes a single set of requirements and then makes a contract award, referred to as a master agreement. The master agreement contains a foundational set of terms and conditions that apply to all original parties to the contract and to any third-party that decides to join the contract post-award through a participating addendum. The participating addendum allows the new agency to use the contract and to add any supplemental terms and conditions that are agreed to by the contractor and do not conflict or undermine the Ts & Cs in the master agreement.
GSA Schedule contract terms and conditions work in much the same way. Each Schedule contract comes with foundational terms and conditions that have already been accepted. When placing an order against a Schedule contract, a state or local government may add agency-specific terms and conditions on top of the existing Ts & Cs, so long as it is advantageous to the government, agreed to by the contractor, and does not conflict or undermine the foundation terms and conditions in the Schedule contract.
The process for enhancing Schedule Ts&Cs to meet your requirements is very similar to a participating addendum

46. Schedule Terms and Conditions
Contract Ts&Cs are available via eLibrary
Clause exceptions that do not apply to orders placed by state and local governments include:
Federal Prompt Payment Act – The ordering entity’s prompt payment laws take precedence
Disputes – GSA is not a party to resolving disputes within the Cooperative Purchasing Program
Patent Indemnity Clause – Applies to Federal Ordering Activities only
Commercial Item Contract Terms and Conditions Unique to the Federal Government – Applies to Federal Ordering Activities only
State and local governments may
need to address these areas
at the order level
GSA Schedule contracts are available through eLibrary. As stated earlier, you can enhance the existing terms and conditions under certain conditions. Several Ts&Cs have already been identified as exceptions under state and local orders. For example, if your state or local government has as prompt payment policy, it take precedence over the federal prompt payment policy. However, if the ordering activity is not otherwise subject to a state prompt payment law, the activity will be covered by the federal prompt payment act in the same manner as all other ordering activities. Disputes are an exception from the Cooperative Purchasing agreement. GSA is not a party in any dispute that may arise, as the order is between the ordering activity and the contractor.
Another exception to Cooperative Purchasing is the Patent Indemnity Clause and portions of the Commercial Item contract terms and conditions which specify compliance with laws unique to federal government contracts. The Patent Indemnity Clause states that “the contractor will indemnify the Government and its officers, executives and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of the contract, provided the contractor is reasonably notified of such claims and proceedings”. These terms and conditions would not apply, because you are a state or local entity and not Federal. 46

47. Registration
Current S&L registration for GSAAdvantage!® and eBuy must be done through GSAAdvantage! For immediate registration, users must have a .gov, .edu, or .xx.us (where xx is state code) Users without approved domain names will have to go through alternate process with the GSAAdvantage! helpdesk.
State and local governments can register for GSAAdvantage! and eBuy through the GSAAdvantage! registration portal. State and local jurisdictions who do not use one of the three domains (.gov, .edu, or .state initials(XX).us) for their accounts, will have to use the alternate process via the GSAAdvantage! helpdesk by clicking “help” from the GSAAdvantage! home page. These restrictions are in place for security purposes, to ensure that only authorized users gain access to the GSA system.

48. Alternate Registration Process
To request a domain be approved for use on GSA Advantage, please provide the following:
A request must be submitted in writing on official letterhead of your particular state or local government organization. The name of your state or local organization must be on the letterhead.
The letter must be signed and dated by an organization head or approving official granting the use of GSA Advantage by your organization.
The domain for consideration must be clearly identified (i.e. mycity.org).  Please note that your domain must be unique to your organization.  GSA will not approve generic domains from Internet Service Providers (ISP) such as Hotmail, Comcast, Gmail, Yahoo, Verizon, etc.
A Point of Contact (POC) for this domain:  name, phone, , and title.  The POC will serve as a liaison and be responsible for all individuals who request a GSA Advantage account in the future using the requested domain.   The POC should not be the same as your organization head.
A short paragraph explaining your organizational mission. 
Specify which program (Cooperative Purchasing or Disaster Recovery) your organization will be using to purchase products and services.
You may submit the request with attached letterhead document via to
The alternate registration process requires that you obtain a dated letter on official letterhead signed by an approving official who will also serve as the point of contact for all future individuals that request an account from that jurisdiction’s domain. The letter must also contain full contact information, the name of the second-level domain requested, and a short paragraph explaining your organizational mission and authority. Once a customer domain name from a particular office is “approved,” all other personnel from that office should be able to register through normal channels.
GSA will review and determine whether the request is compliant and the the jurisdiction is an authorized eligible user and notify the POC of the approval decision via .
Please note that GSA will review each request and determine if that domain will be approved for ordering on GSAAdvantage!. You will be notified of the decision via .
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