1. CMS Calibration Management System
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2. Why CMS ? Impact of Non Calibration Faulty or Questionable Quality
Increased Downtime
Wastage of Resources & Time
Potential Safety Hazard
Safety procedure: In case of instruments involving perishable products such as food or thermometers with area of sensitive nature, uncalibrated instruments may cause potential safety hazards.
Wastage: If the instrument is not perfectly calibrated, it might lead to potential wastage of resources and time consumed in the operations, resulting in an overall increase in expenses.
Faulty or Questionable Quality: If the instrument is improperly calibrated, the chances of faulty or questionable quality of finished goods arises. Calibration helps maintain the quality in production at different stages, which gets compromised if any discrepancy arises.
Fines or litigations: Customers who have incurred damage may return the product against a full refund, which is still alright; but if they go for litigation due to damages, you could be up for serious costs in terms of reputation and restitution payments.
Increased downtime: Poor quality of finished goods is the first indicator of disrepair in your equipment. Regular calibration programs identify warning signs early, allowing you to take action before any further damage is caused.
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3. CMS & Its Features Calibration Management System
Automatic Alerts for Upcoming/Pending Calibration
Privilege Defined Access to Information
One-Click Instrument History
Flexible Report Generation
CMS Stands for Calibration Management System
Some of its important features are : Automatic Alerts for upcoming/pending calibration - s are sent to the persons who are tagged to an instrument
Privilege Defined Access to Information - You can define what kind of privileges a user can have when creating the user id
One-click Instrument History - Get a complete history of the instrument, what was changed, when it was changed and who changed it.
Flexible Report Generation - You can define condition against some of the parameters and generate a report. We will see what these fields are during the presentation.
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4. Login Go to https://cms.aravsystems.com from any browser.
Username is your official address
Password is your secret authorization code
In case you do not remember your existing password, request for new password using
I forgot my password
Your id is you username to login into CMS
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5. Dashboard Instrument Mgmt Users Mgmt Report Mgmt
View List
Add Instrument
Users Mgmt
Add User
Report Mgmt
View Reports
Generate Reports
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6. Instrument Management
View List
Lists all the Instruments tagged to you.
Owner Options
Edit Details
Upload Image
Delete Image
Upload Certificate
View/Download Certificate
View Update History
Delete Certificate
You can view all the instruments in the system if “View All Instruments” privilege has been granted.
Edit Details - This is only visible if you are tagged to an instrument. You can edit the details of an instrument. The details become live once they are approved by any other user tagged to the instrument.
Upload Image - You can upload an image of the instrument.
Delete Image - Use this to delete a previously uploaded image.
Upload certificate - Upload certificate of calibration. So this can be downloaded or shared during audit.
View Update History - This option lets you see the complete change history of an instrument from the time it was added to the system.
Delete Certificate - Use this option to delete an uploaded certificate.
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7. Instrument Management
Add Instrument
Fill data in the displayed fields
Instrument Name
Make
Serial No
Department/Location
Range
Permissible Error
Unit
Calibration Method
Master Calibration Certificate No
Fill all the above fields when you want to add an instrument in CMS. You can tell, they know more about these fields as they are already using these.
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8. Instrument Management
Add Instrument contd…
Master Certificate Validity
Calibration Date
Calibration Frequency
Next Calibration Date
Lead Time
Recall Date
Agency Name
Agency Location
Agency Contact
Remark
Assigned Users
Find out from them on what is Recall Date ?
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9. Instrument Management Add Instrument Example Screens
Instrument Added (Owner screen)
Instrument Added (Approver screen)
Every Change in the status/data has to be approved by another user
So once an instrument is added, it needs to be activated by another user (from the assigned user list you selected when adding an instrument).
The person who added the instrument cannot activate it. The activate option is only available to the others in the assigned user list.
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10. Instrument Life Cycle MARKED FOR DELETION
can be initiated from any state
Explain the flow with what states are possible after each state
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11. User Management View List Owner Options
Lists all the Users tagged to you.
Owner Options
Edit
Delete
(Deletion possible only if no instrument/user is tagged against the user)
You can view all the users in the system if “View All Users”
privilege has been granted.
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12. User Management Add User Version 1.1 Private & Confidential
Name - Complete Name of the User
- Official id. This will be the user’s login id.
You cannot assign privileges that you yourself do not have.
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13. Report Management Version 1.1 Private & Confidential View Reports
View Reports generated and saved on the system from your organization.
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14. Report Management Generate Reports Version 1.1 Private & Confidential
View Reports
View reports generated by you with an option to delete it.
Generate Reports based on condition on the below fields
Status
Agency
Agency Location
Calibration Frequency
Assigned Users
Calibration Date Range
Next Calibration Date Range
Recall Date Range
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15. Report Management Version 1.1 Private & Confidential
Generate Reports contd...
Press the submit button to execute the query based on the selected field condition. This will display the report on your screen.
Press the Save Report button to save a copy of the report on the system. This can be viewed by others from your organization.
Press the Download PDF to download a copy of the report as PDF.
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16. User Options Update Profile Transfer Instruments Transfer Users Logout
Allows update to
Name
Password
Transfer Instruments
Transfer instruments tagged to you to another user
Transfer Users
Transfer users tagged to you to another user
Need Help
Access to CMS help page
Logout
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17. Update Profile
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18. Transfer Instruments
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19. Transfer Users
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20. Need Help
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21. Email Alerts Alerts are sent from info@aravsystems.com
Triggered Alerts
alerts are sent whenever there is a change in user/instrument status/data/privilege
Auto Alerts
s are sent to the users tagged to an instrument and the calibration agency when it's nearing its next calibration date.
A week before the recall date
On the day of recall date
Every day from the recall date to the next calibration date
Instrument “DISABLED” is sent when an instrument is marked as disabled if its calibration is not completed before the next calibration date
Alerts are sent from
(Please make sure they do not end up in your spam folder)
We have two type of alerts. Triggered Alerts are sent as a result of a change in the data/status for the instruments or data/privilege/status change of an user.
Auto Alerts - These are sent automatically when an instrument is nearing its next calibration date or when an instrument is disabled
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22. Approvals Version 1.1 Private & Confidential
Approvals are required whenever there is a change in instrument status/data
You can check if there are any approvals pending from your side for the instruments you are tagged to when you click on “View List” under Instrument Management.
You can also view the changes initiated by you but are still pending approval when you click on “View List” under Instrument Management.
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23. Contact US
Share your questions/concerns/feedback by ing us at
Thank You
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