1. Dormant Accounts Fund Application Guidance

2. OVERVIEW Advance Planning Application Process
Completing the Application Form
Selection Process
Important Dates
FAQs and Enquiries

3. ADVANCE PLANNING READ RELEVANT MEASURE FACTSHEET
READ APPLICATION GUIDELINES
DECIDE ARE YOU ELIGIBLE TO APPLY?
READ THE APPLICATION FORM
DOWNLOAD TEMPLATES
NOTE OTHER RELEVANT TASKS e.g, Contact HSE, Planning Permission
KEY DATES – 1ST JULY & 22ND JULY
What is available on our website? Measure Fact Sheets, WORD Format of the Application; Application Guidelines, Templates, Other resources - relevant to each measure – Acts, Policies and Reports – these are ones which are referred to on the Factsheet
Measure Factsheet- There is one for each measure, the Fact Sheet provides information on who is eligible to apply, what types of project proposals will be considered, what type of costs are eligible, what information is critical for your application to be successful, amount of funding you can apply for; the workshops later will go into the specifics of each Measure and address any queries or questions you may have
Are you eligible to apply? On review of the Measure Factsheet – does your organisation e.g. (Legal status) and your potential project meet the criteria?
Guidelines – explains the process, what information will be expected in terms of the application form, eligibility and selection criteria, explanations
Note – Technical User Guide will be available when the On-Line form becomes available.
Application Form – you have a WORD version of the form available now- PLEASE DO NOT SUBMIT THIS – only on-line application forms will be accepted. The WORD version includes all the eligibility sections for each Measure – the on-line form will be measure specific and will include a lot multiple choice questions; You could complete this form and then cut and paste the text from this form to the on-line form when available;
Advance Planning - What specific documents do I need to gather about (a) organisation and (b) project e.g. page 7 of the Guidelines gives you a list of key information required e.g. Signed audited accounts; tax clearance certificate; CRO number; Board Details; Do I need to consult with others e.g. under Measure 5, Local Area Co-Ordination it will be necessary to seek an Endorsement from the HSE; Capital and Equipment – detailed quotations and/or detailed building estimates
Templates: - There is a library of 11 templates on our website, which are either in WORD or EXCEL formats; you do not need to complete all Templates – ONLY those relevant to your Measure and project proposal e.g. Under Measure 3, Support for Home Carers, - Budget Template 2 is relevant and none of the others will apply unless you have Co-Funding or a Partner.
KEY DATES:- On-line –planned go live date is the 1st July and Closing Date – 22nd July at 12 NOON.

4. REGISTER ON POBAL WEBSITE 1ST JULY
Application Process
USER NAME & PASSWORD
REGISTER ON POBAL WEBSITE 1ST JULY
ATTACH YOUR TEMPLATES
ATTACH YOUR SUPPORTING DOCUMENTS
SAVE
COMPLETE ON LINE FORM
NO EDITS
AUTOMATED ACKNOWLEDGEMENT
SUBMIT
BY 22 JULY @ 12 NOON
ON LINE APPLICATION – SHORTER THAN THE WORD DOCUMENT – ICT USER Guide will be available when we go on line
OPEN 1ST JULY
REGISTER FOR USER NAME AND PASSWORD – One name only
DRAFT YOUR FORM
ATTACH YOUR TEMPLATES
ATTACH OTHER SUPPORING DOCUMENTS
SAVE
SUBMIT
ONCE SUBMITTING – NO EDITS
IF YOU ARE APPLYING UNDER TWO MEASURES – YOU CAN USE THE SAME USER NAME AND PASSWORD AND COMPLETE ANOTHER FORM

5. COMPLETING THE APPLICATION FORM
Painting a picture of your organisation and your proposal
Assume the reader is not aware of your organisation and what you do
Be concise, clear and relate your answers to the Measure Fact Sheet Criteria
Level of detail = size of grant
There are no right or wrong answers
Small Grant = 1-2 sentences; large grant – use all the space in the boxes.
On-line form has limitations to the amount of text you can put in each box

6. APPLICATION FORM – ELIGIBILITY CRITERIA
Legal Status - CRO Number/ Friendly Society
Attach Signed Audit Accounts
Amount > €15,000
Exceptions for Statutory Bodies
MEASURE SPECIFIC CRITERIA
Section 1 & 2 of the application form
Statutory Bodies – exception – no accounts or no CRO number – there is a facility to enter Friendly Society registration number

7. SUMMARY OF THE PROPOSAL OBJECTIVES - SMART ACTIONS –CLEAR AND CONCISE
SECTION 4 YOUR PROPOSAL
SUMMARY OF THE PROPOSAL
OBJECTIVES - SMART
ACTIONS –CLEAR AND CONCISE
WHAT YOU HOPE TO ACHIEVE/BENEFITS
NEED FOR THE PROPOSAL
MEETING THE MEASURE CRITERIA
Objectives must be Specific, Measurable, Achievable, Realistic and Time-framed

8. SECTION 5 FINANCES Download the CORRECT Budget Template
Include Co-funding (if applicable)
Budget Explanations – Essential
Equipment -Detailed Quotations
Buildings – Estimate
Eligible Costs – Factsheet
Measure 1 – Template 8, Budget Sheet 1 – Co-Funding Mandatory
Measure 6 - Template 10, Budget Sheet 3 – Co-Funding Mandatory for M6a
All other Measures Template 9, Budget Sheet 2 – Co-Funding Optional
Detailed quotation example: Social Enterprise involving food production. e.g. Packing machine – it would not be sufficient to submit a quote with packing machine on it; the specifications of the packing machine ; capacity, type, size etc. Would be required
Indirect overhead costs = not eligible, exception is were a community and voluntary group is the lead applicant and the need for costs are clearly demonstrated

9. Purchase of Buildings or Premises Redundancy Costs Penalties/Interest
ineligible costs?
Examples
Purchase of Buildings or Premises
Redundancy Costs
Penalties/Interest
Organisation Core Costs
Retrospective Costs
Costs not directly related to the project
Measure Factsheet has examples relative to each Measure
Organisation Core Costs e.g. Existing staffing costs, indirect costs e.g. Office rent

10. KEY ATTRIBUTES OF SUCCESSFUL PROPOSAL
DEMONSTRATES HOW IT MEETS THE OBJECTIVE OF THE MEASURE
INCLUDES WHO, WHAT, HOW, WHERE AND WHEN
NEED IS CLEARLY IDENTIFIED
ACTIONS CORRELATE TO THAT NEED
MUST BE ADDITIONAL – NO SUBSTITUTION
DEMONSTRATES VALUE FOR MONEY
WELL PRESENTED–CLEAR AND CONCISE
Reflects the DAF Guiding Principles

11. Basic Eligibility Check
Selection Process
Basic Eligibility Check
Appraisal and Scoring
Recommendations
Final Decision
Basic Eligibility Check – All supporting documents and templates attached; The proposal meets the eligibility criteria outlined in the Measure Fact Sheet
Pobal Appraises and Scores the Application against 5 Criteria
Pobal makes recommendations to relevant Departments – Dept. of Health (M4, 5, 6, 7, & 8) and DSP (M3)
Final Decision is by Department of the Environment, Community and Local Government

12. Competitive Process Quality Score=65 Ranking Score of 65 Funding
Selection Process
Competitive Process
Quality Score=65
Ranking
Score of 65 Funding

13. SCORED 0-20 MIN SCORE OF 8 FOR STRATEGIC FIT AND NEED
Selection Criteria
CAPACITY
STRATEGIC FIT
VALUE FOR MONEY & ADDED VALUE
NEED
ACHIEVABILITY
SCORED 0-20 MIN SCORE OF 8 FOR STRATEGIC FIT AND NEED
Key Considerations are included in the Application Guidance pages 12-13
Selection Criteria
Explanations / Key Considerations
Capacity of the Organisation
Applicants should demonstrate:-
Relevant experience and knowledge in relation to delivering the actions or activities outlined within their project proposal.
Previous experience of managing public funding and have appropriate financial management controls and systems in place.
A robust governance structure for the management and delivery of the proposed activities or actions. For applicants who are applying with partner/(s) they must identify a lead partner and demonstrate that appropriate governance, management and delivery arrangements are in place for the operation of partnership.
Score
0-20
Strategic Fit
How the proposal is in line with the purpose of the Dormant Accounts Fund and the relevant Measure Priorities as outlined in the Measure Fact Sheet.
Level of co-funding.
How the proposal adopts a collaborative approach to the development and implementation of the proposal, including co-operation and partnership working with key stakeholders, thus reducing duplication.
Sustainability: The extent to which the project proposal has the potential to make a lasting difference or continue beyond the end date of the grant.
NOTE: THE MINIMUM SCORE TO BE CONSIDERED ELIGIBLE FOR FUNDING IS 8.
Value for Money/Added Value
A clearly defined budget with costs which are clearly explained and in line with market norms.
Who will benefit and the numbers of people likely to benefit directly from the project actions/activities.
The cost effectiveness of the proposal with regard to the level, range and quality of outputs and outcomes to be delivered.
The degree to which the project proposal is additional to an organisation’s core work and activities and is not being used a substitute for mainstream government funding. The applicant must clearly demonstrate the funding is for a once-off project proposal and for distinct piece of work.
How the project actions or activities will be complementary and add value to current Government programmes and policies.
For Measure 1, Social Enterprise only the applicant will be expected to demonstrate how the grant will enhance or sustain their traded income and sustain/increase direct jobs.
Demonstration of Need
Is there a clear and concise statement of need for the project proposal including reference to evidence based research or objective data?
Does the proposed plan of actions and activities meet the needs identified.
Achievability and Strength of the Proposal
A clear set of actions and activities
A clear and realistic timeframe for the actions and activities proposed
How the project will be delivered and by whom
Intended outcomes and outputs and how they will monitor and evaluate the proposal? Applicants are reminded to refer to the indicative Measure Level Outputs and Outcomes
ase review and use to formulate your responses to questions in the application form

14. ON-LINE APPLICATION SUBMITTED BY 12 NOON 22ND JULY
Important dates
ON-LINE APPLICATION SUBMITTED BY 12 NOON 22ND JULY
APPRAISALS ONGOING AUG-NOV
DECISION MAKING -NOV
GRANT AGREEMENTS -DEC

15. FAQS available on our website www.pobal.ie Updated regularly
FAQs & ENQUIRIES
FAQS available on our website Updated regularly
Helpdesk Tel:

16. THANK-YOU FOR LISTENING
Any Questions
Maria Farry