1. MAV Asset/Transport Management Forum 26 February 2015

2. Agenda Regional Road Groups Heavy Vehicles: VicRoads/NHVR
Consistent data standards: cloud storage
RMA CoP Draft
Public transport CoP
NAMAF/rate capping
Trees
Telstra
Arterial Road maintenance
Other

4. Regional Road Groups

5. Background Last decade: Freight needs greater productivity
Better access (including first and last Km)
Effective road investment and maximise network efficiency
2006: COAG establishes Road Reform Group (later known as HVCI): plan and fund HV
2012: HVCI
2014: NHVR commenced operation on February 10 (HVNL = LG responsible for local road access): system problems
April 2014: Heavy Vehicle Road Reform (simpler approach)
July 2014: Productivity Commission report on public infrastructure
July 2014 Infrastructure Australia report:
road expenditure in Australia is notoriously inefficient
Urgent need for overhaul: need reform for better decision-making
The future is regional

6. PC
Establish regional road funds ($ from G3 & industry) and allocate according to regional priorities
Seek debt funding
Collective procurement, mtce, construction
Skills sharing
Queensland Roads Alliance & WA RRGs examples: prioritise works, allocate funding

7. HVRR: Min. Transport Infrastructure Committee
Initial steps
Simpler model
Need consistent data analysis process
Regional road asset registers (ARRB) and condition vs service levels (Not condition of road: have we got the right road?)
Road usage data (demand forecasting)
Regional HV expenditure plans (consistent)

8. R2R? Regional Strategic Freight Component?
Demonstration projects: LG Associations input projects
Criteria
From Regional Freight Strategy
Support from industry
Start 2015/16

9. Closing the gap
LoS B A

10. MAV meeting of Councils (December 2013)
Victoria needs to establish RRGs: prioritised regional works program
R2R needs to continue
Utilise existing groups and regions as much as possible
Need for strong asset management skills and consistent AM processes and formats
Involve VicRoads and industry
RRGs do not need to be legal entities

11. RRGs: Regions

12. Regional Road Groups Coord. Comm.
Hume RTG
Central Murray RTF
Gippsland RC
Wimmera Region TG
Lower Loddon Mallee RG
G21 RRG
Central Highlands Region
Great South Coast RRG
SE Metro
Western Melbourne
Eastern Melbourne Reg. Freight Group
VicRoads
NHVR

14. Heavy vehicle access applications: seeking feedback from Councils
% applications contain the necessary information to enable Councils to make a decision
Level of satisfaction with HV ‘system’

15. Arterial Road maintenance
Distressed road length: C roads
2003/4: 440kms
2012/13: 1085kms

16. Regional Road Groups

17. Road Transport Funding
Over time general purpose road funding will decline and more funding will become targeted to achieving measurable benefits
Allocated to regional priorities focused on improving the transport network
Regional focus to get maximum benefit for investment
Moving away from specific Council centric projects
Evidence
Productivity Commission – Inefficiencies identified, form Regional Road Funds
National heavy vehicle reform – targeted funding to improve the freight task
Infrastructure Australia report – Efficiencies required, LG can do it better
Country Roads and Bridges fund (??) – looking for measurable benefits

18. Productivity Commission report on Public Infrastructure
Urgent need for overhaul
Need reform for better decision-making
Roads
Need link between revenue and expenditure
Need alternative models
Need new road funds and regional road management
Need more integrated approach
Allocation of funds:
Cost Benefit (new)
Community Service Obligation Formula (maintenance)

19. Heavy Vehicle Charging
Need to plan and deliver one network
Victoria is the only State not to have RRGs (identifying regional road priorities)
Need to establish Regional Road Groups
Hume region leading the way: regional freight strategy with ranked works priorities: now others doing similar work

20. Road Funding Flow Traditional Moving Towards Federal Federal State
Local
Regional
General purpose funding
Council specific projects
Local
Greater benefits obtained by allocating funding at a regional level to priority projects
New works – CBA
Maintenance - CSO

21. Draft Statement of Intent
Regional Road Groups are intended to ensure that VicRoads, the Victorian State Government and Local Governments work co-operatively on areas of mutual interest to provide a robust road and transport network across Victoria.

22. Draft Goals (What are we trying to achieve?)
Establishment of a formal Regional Road Management Group structure
To develop regional prioritised capital investment programs to improve the road network for the benefit of users based on a consistent common state wide set of assessment criteria
To use the regional programs to support funding application to State and Federal government
To facilitate collaboration and knowledge sharing between road managers across the state.
Transparency and integrity of decisions within and between Regional Road Groups.
Develop consistent data standards and frameworks

23. Draft Strategic Framework
Regional Strategic Plan
Regional Transport Strategy
Council Transport Strategy
Regional Freight Strategy and/or
Regional Road Plan

24. Current Plans & Strategies
Central Highlands Regional Strategic Plan (2010)
Central Murray Regional Transport Study (2011)
Freight Futures – Victorian Freight Network Strategy (2008)
Gippsland Transport Strategy (2008)
Greater Green Triangle Region – Freight Action Plan (2009)
Growth Areas Plans ( )
Hume Corridor Regional Transport Strategy (2009)
Hume Regional Passenger and Freight Rail Review (2011)
Northern Victoria Regional Transport Strategy (2009)
SEATS Strategic Network (2007)
South Eastern Transport Strategy (2010)
South West Regional Transport Plan (2006)
Timber Industry Road Evaluation Study (TIRES) (2011)
Western Melbourne Transport Strategy (2012)
Wimmera Regional Transport Plan (2005)
Others??

25. Draft Governance Model
Councils in Region
VicRoads
Regional Road Groups Coordination Committee
Regional Road Groups
Regional Road Group Technical Committee
MAV Project Team

26. Draft Responsibilities of RRCC
The Coordination Committee is responsible for:
Knowledge sharing between the Groups
Development of common frameworks and tools
Planning frameworks
Data standards
Assessment criteria
Information platforms
Others
Overseeing the development and operation of a state-wide information system

27. Sharing Information - Data Capture
What do we need?
Which Roads
What Information
Location and basic information
Geometry
Classification/Hierarchy – Strategic Importance
Asset Management Criteria
Traffic Volumes
Serviceability
How do we Capture, Store and Share information?

28. Common & Consistent Evaluation Criteria
VicRoads five criteria are:
Productivity and Economic Growth
Community Health and Wellbeing
Road Safety
Environmental Sustainability
Value for Money

29. Other Benefits
Regional Road Asset Registers based on service rather than condition (ie are we investing in the right road?)
Regional heavy vehicle expenditure plans
Identification of regional freight networks
Development of regional forward works programs (4~5 years)
Common asset management standards and practices (standard road condition assessment processes)
Increased collective procurement
Skills sharing

30. Serviceability Level of Service Distance along Route Above Desired
Class 1 Freight Route
Road Dimensions
2 lane x 7.6m seal
1.0m wide sealed shoulders
Maximum vehicle loading
GML – 62.5 t
HML – 68 t
Rest Stops
Every 100 km
Heavy Vehicle Design Speed
Min - 80km/h
Heavy Vehicle Volumes
>= 30 hvpd
Above
Level of Service
Desired
Unsealed Shoulder
Single sealed lane
Bridge load restrictions
Below
Start
End
Distance along Route

31. RRGs: Regions

32. Information Needs

33. Information Needs Common: Information Platform Data frameworks
Assessment criteria
Evaluation criteria
Reporting Frameworks
Information Platform
Integrity
Transparent

34. Possible Data Sets Data Item Data Sourced Source
Road location and basic information
Name, start, end, location
GIS and AM System
Road locations based in VicMap
Road geometry (high level)
length, seal width, pavement width, surface type, number of lanes,
GIS, AM System , Road Register
Classification/Hierarchy
Strategic, Link, Collector, Industrial, Access, Unformed
GIS, AM System & Road Register
Asset Management Criteria
Replacement cost, average useful life, intervention level
AM System, Road Register & Road Management Plan
Condition
Road Condition
AM System
Serviceability ??
RAT Tool
Cost/Benefit criteria

35. Current Data - VGC

36. Current Data - VGC

37. Data and Information Sharing

38. Improvement Opportunities
Common Approach by Regional Road Groups
Common Data Sets
Levels of Service
Processes to identify Regional Priorities
Regional Freight Networks
Cost Benefit Analysis
Performance Measurement
Consistent Reporting
Common standards in asset management and processes to identify regional priorities
Regional road asset registers (ARRB) and condition vs service levels (Not condition of road: have we got the right road?)
Regional HV expenditure plans  (consistent)
Identify regional freight network  (regional freight strategy)
Develop projected regional works programs and expenditures (4-5 years)
Develop regional road (freight) asset management plans
Develop process to rank regional ranked works priorities, cost-benefit analysis
Collective procurement, maintenance, construction
Skills sharing

39. Code of practice for the management of Infrastructure on Road Reserves

40. Main Changes Works affecting public transport Consent for works
Reinstatement
Works conducted in an “Emergency”
Works Management
Allocation of Utility space in road reserves
Obsolete non-road infrastructure
Design standard inclusions

41. Code of Practice - Operational Responsibility for Public Roads Public Transport

42. Progress
Most issues resolved – Public Transport (trams) remains outstanding
Principle - Public Transport is not the responsibility of Local Government.
MAV position paper developed
Advocating strongly on this issue

43. National Asset Management Assessment Framework (NAMAF)

44. NAMAF

45. NAMAF Progress

46. Asset Management & Rate Capping

47. Council Finances

48. Local Government Rates
Rates Raised
2014/15
$,000
2017/18
Annualised Increase
Total
$4,882,038
$5,823,076
6.05%
Rate Capping – results in a total rate revenue reduction of ~$1,921 M over forward four years

49. Local Government Salaries
Average Salary increase next 4 years (pa)
3.43%
Salary cost as a percentage of Rate Income
62.8%
Rate Increase required to cover Salary Increases (pa)
2.16%

50. Capital Works 2014/15 Budget ($,000) Capital Works Renewal $1,035,100
New, Upgrade, Expansion
$1,231,645
Total Capital Works
$2,266,745
Property Plant and Equipment
$73,619,954
Depreciation
$1,263,572
Depreciation Rate
1.72%
Operations & Maintenance Costs
1.20%
Additional Expense - New CW Depreciation
$21,139
Additional Expense - New CW O & M
$14,780
Percentage of Rates – New Cap Works
0.74%
Total Percentage of Rates – New Cap Works & Sal
2.86%

51. Strategic Service Framework
What are the community outcomes Council wants to achieve?
VISION
SERVICES
ASSETS
What services are required to meet the vision?
What assets are required to support the services?
What is the management regime for assets and services?
MANAGEMENT 52

52. Service and Financial Management Framework
COUNCIL PLAN
Financial Sustainability
Service Management
Service Strategies
Strategic Resource Plan
Service Plans
Long Term Financial Plan
Service Operations
Capital Works (New, Upgrade, Expansion)
Capital Works Evaluation
Capital Works Program
Asset Management
AMP (Roads)
AMP (Drainage)
Capital Works (Renewal)
AMP (Buildings)
Infrastructure Operations & Maintenance
AMP (Bridges)
AMP (Open Space)

53. Service Planning Fit Financial Sustainability Service Management
COUNCIL PLAN
Financial Sustainability
Service Management
Service Strategies
Strategic Resource Plan
Service Planning
Service Plan Reviews
Long Term Financial Plan
Service Comparative Choice Evaluation
Service Summaries
Service Operations
Capital Works (New, Upgrade, Expansion)
Capital Works Evaluation
Capital Works Program
Asset Management
AMP (Roads)
AMP (Drainage)
Capital Works (Renewal)
AMP (Buildings)
Infrastructure Operations & Maintenance
AMP (Bridges)
AMP (Open Space)

54. Service Planning/Review
Summarize details of all current Services
Define current Levels and Cost of Services
Prepare draft LTFP
Review capital works and services cost impact on LTFP
Assess financial sustainability of current Services
Stage 1 - Current Position
Review alignment of current services with community needs
Internal review of the Levels of Service for each Service
Develop comparative options to improve alignment
Stage 2 - Options
Community and customer engagement on comparative choice options between services and within services
Identify services for review
Resolve associated affordability tradeoffs
Stage 3 - Consultation
Document revised Levels of Service
Stage 4 - Revised Levels of Service
Review efficiency of service delivery for each service
Revise Operations Plan for each Service
Train staff on new programs and processes
Stage 5 - Prepare to Implement
Develop performance indicators to monitor changed Levels of Service and performance
Communicate changes to the community and service customers
Implement new service levels
Stage 6 - Implementation

55. SCORING ASSESSMENT - Community

56. Target Services for Delivery Review
Possible Actions
Desired Outcome
Action
Target Services for Delivery Review
Decrease service costs
Discontinue service
Very low community benefit
Identify efficiency gains
(no change to level of service)
High cost services with numerous, complex processes
Identify over-servicing
(decrease the level of service)
Council service delivery exceeds community needs
Align council service delivery with community needs
Identify under-servicing
(increase the level of service)
Council service delivery does not meet community needs

57. Service Review Framework
Project Set Up
Data Gathering
Analysis
Developing Recommendations
Implementing Change
Evaluating and Reporting

58. Benchmarking

59. Useful Life – Rural Pavement

60. Useful Life - Urban Pavement

61. Useful Life - Urban Pavement

62. Unit Rate – Spray Seal

63. End