1. PROJECT DISSEMINATION
PV 2 Medialogy
Fall 2011
Lars Peter Jensen
Billede:
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2. © SLP-gruppen, Aalborg Universitet
What do we mean by information / dissemination, feedback and communication?
Written documentation of project work.
Oral presentation of project work.
Learning goals:
Get a basic understanding of what communication means
Get some guidelines of how to present your project
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Billede:

3. Dissemination, different ways:
Written/printed
Oral, face to face
Automatic, News etc.
Kilde: Algreen-Ussing, 1990
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4. Exercise 1
What characterizes a good written documentation of a project (the project report)?
Billede:

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Report:
Synopsis/Abstract
Fore word
Table of content
Introduction
1. Part: problem analysis
Problem formulation and boundary
2. Part: problem solving
Conclusion
References
Appendix
Synopsis skal være kort og præcis. Problematikken skal bøjes i neon. De primære metoder skal nævnes. Hovedkonklusionen skal også med! Logikken skal være klar - I dette projekt undersøges…Ved at…kom vi frem til….
Forord: Motivationen bag projektet - relation til semesterets tema. Målgruppe. Praktiske informationer som fx. kildehenvisninger, brug af appendiks etc. Tak til de personer der frivilligt har hjulpet jer i projektforløbet. Dato og underskrifter
Indholdsfortegnelse: Overvej antallet af kapitler i forhold til samlet sidetal. Overvej overskueligheden - antallet af niveauer. Er overskrifterne sigende.
KONKLUSION: Fremhæv resultater, relationer, svar på problemformulering, forbehold og perspektiver.
Appendiks: Selvstændigt arbejde, som kan fjernes fra hovedrapporten uden tab af væsentlig information; f.eks. dybdegående teorier, detaljerede beregninger, konstruktionstegninger etc.
Bilag: Væsentlig information ‘udefra’, f.eks. produktbeskrivelser, datablade, projektoplæg fra vejleder etc.
Der er delte meninger om definitionen af appendiks og bilag - så snak med jeres vejleder om det!
Billede:
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6. © SLP-gruppen, Aalborg Universitet
We know from PV1
Synopsis/Abstract
Fore word
Table of content
Introduction
1. Part: problem analysis
Problem formulation and delimitation
2. Part: problem solving
Conclusion
References
Appendix
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7. © SLP-gruppen, Aalborg Universitet
A fast overview
The report must have a logical flow => a good structure
The report must contain all necessary information - and no more
The report should not contain comments about the workflow/process
The report must be consistent, both graphically and linguistically
The reader should easily and quickly identify the report's relevance to their own qualifications / interests.
Main Chapters
Billede: Algreen-Ussing, 1990
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8. © SLP-gruppen, Aalborg Universitet
Step by step
The reader should be able to read the report step by step:
If the receiver is only interested in results, read the introduction and conclusion. These must therefore be able to stand alone (unless otherwise indicated).
If the reader becomes curious, read the main sections which he / she finds interesting. Each section must be able to stand alone - otherwise, references to earlier chapters must be indicated.
If the receiver is further interested, read the rest of the main sections.
If the recipient needs all details, also read appendices and annexes.
Algreen-Ussing, 1990
Billede:
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9. © SLP-gruppen, Aalborg Universitet
Top & Tail
Draft introductory "Top"
Key words for main text "Body"
Draft conclusion "Tail"
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10. Critical points in writing a project report
A precise synopsis
A telling table of content
Help the reader so the coherence and relevance of contents is obvious
Interplay and balance between text and illustrations
Making the disseminating scientific
Billede:
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11. Good advices for the synopsis
It shall be short and concise
The problem must be bent in neon
The primary methods included
The main conclusion included
The logic shall be clear
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12. Good advices for the table of content
Consider the number of chapters in relation to the project's total number of pages
Consider the clarity in the TOC - have you divided the chapters into too many levels?
Consider the information value – are the headlines understandable so that the reader can get an overview just by reading them?
Billede:
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13. Help the reader all the way
Make a readers guide in the foreword that explains which chapters can be read separately
In the introduction, each chapter can be introduced and the links between them made visible – e.g. by a diagram showing the structure of the report
Although the structure of each chapter is logical the reader should be presented for the purpose, what the content is and how the text is structured
Billede:
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14. Readers Guide
This report is made by first semester students at AAU and touches many subjects, some of which are only briefly discussed, but the most of them are explained in full. We dive into the gaming technology over the last years and try to give a basic understanding of how the development has shaped the technologies of today. The possibilities of these technologies are discussed later in the report and we try to make a connection between the state of the art and the commonly available ones. Some psychology is discussed in this report but it is self explanatory and requires little to no prior knowledge of this subject. We have done this because we thought that the reader should have a basis of knowledge concerning the target group of our product and the possible uses of this. Our report should give an overview of the gaming industry and the use of edutainment, and how these could be combined for the use in schools.

15. Diagram of the structure of a project report

16. The interaction between text and illustrations
Remember Captions and No.
Remember a reference to the figure
A figure must be explained if it is not self-explanatory
There must be the same logic in words as in the picture
Billede: weblab.fisica.unipg.it
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17. © SLP-gruppen, Aalborg Universitet
Credibility
THAT IS:
personal ideas / observations must be stated
assessments should be presented with the assessment criteria and the basis for assessing
project boundaries must be stated clearly
project's methods must be transparent
conditions for the conclusions must be stated
be sure that possible. political, religious or moral standards appears as such
Algreen-Ussing, 1990
Billede:
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18. Restrict foreign words
Avoid speech language
Restrict foreign words

19. Exercise 2 What characterizes scientific communication/dissemination?
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Scientific writing
Refer to sources in accordance with recognized standards (see PV1)
Remember to consider the source credibility
Remember to seek evidence for claims
Remember to argue for your choice
Remember to explain the methods used
Remember to reflect on applied theory and methodology
Remember that we do not see / look at - but examine, treat e.g.
Remember that we do not think and believe, we assume (if necessary) without scientific evidence and concludes when we have sufficient evidence
Remember that not everyone is so pleased with the collective WE
Billede:
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21. How to write Before writing (the group):
Preparation: receiver, message, outline
Brainstorm: e.g.. Post-it
Writing (individually):
Go for it : write without criticism – one headline at a time (in arbitrary order)
Structure – structure the writing, creating overview and consistency
Edit – make the writing easy to read
After writing (the group or others)
Review

22. © SLP-gruppen, Aalborg Universitet
Scientific Integrity
A quote is legal under copyright law, if: (Ministry of Culture, 2006)
The quotations comes from lawfully published texts
The quotation is in accordance with "good practice“
It is quoted "to the extent determined by the purpose“
The author of the text is credited and acknowledged
Billede og dowloadmulighed:
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23. © SLP-gruppen, Aalborg Universitet
Remember !! References and quotations:
The Chicago method (Jensen, 2001a:21)
Literature is the listed alphabetic:
Jensen, Hans (1999a): ” Elektroniske System, AAU Forlaget, Aalborg
By numbers [2]
Literature is the listed by numbers:
[4] Hans Jensen, Elektroniske System, AAU Forlaget, Aalborg 1999a
Referencelisten skal indeholde så præcise oplysninger som muligt:
Bøger: Forfatter(e), år, titel,forlag, udgivelsessted, evt. ISBN-nummer.
Tidsskrifter: Samme + tidsskrift navn, nummer og dato/måned.
Internet: Så mange oplysninger som muligt, inkl. dato for downloading.
Personer: Navn, titel, virksomhed/institution.
Chicago-metoden:
Nummermetoden:
We have to know all possible information's to be able to find the quoted source:
Books: Author(s), year, title, publisher, ISBN or ISSN no.
Journals: As above + name of journal, number and date
Internet: URL and date for downloading
Persons: Name, title, company
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Billede: home6.inet.tele.dk/aamsk/husk_z.gif

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Plagiarism and fraud quotation
Conditions that can make the quote illegally: (Ministry of Culture, 2006)
Missing source (plagiarism)
This quote is too long
This quote is wrong credited
The quotation is corrupted (quote fraud)
Billede:
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25. © SLP-gruppen, Aalborg Universitet
Plagiarism is illegal…
From the study regulations for all educations at Aalborg University:
"Plagiarism is totally unacceptable and will result in rejection of the report and exclusion of students from Aalborg University, if discovered in a report handed in "
Billede: ww.maihaugen.no/upload/Fange.jpg
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26. © SLP-gruppen, Aalborg Universitet
Project Presentation
For project participants
For stake holders/licensees
For decision makers
For students
For examiner and censor
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27. Experience tells us that….
There is no right way to present, each person has his own presentation style.
Make sure you have identified the main message, and get it out.
Make sure you are adequately prepared:
Consider whether you need a full manuscript
What keywords you need
Whether you need your notes at the presentation
and the mirror can be a good friend in need
Billede:
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28. A business perspective
7 guidelines from the communications director at Grundfos:
timing so that the message does not come too early or late,
breaking down the message so it will be readily understood
to ensure that the message does not leave unanswered questions
to be aware of the interaction between medium and message
to evaluate the message relevance
to ensure message credibility
and to use visualization to facilitate understanding
Kilde: Holgaard, 2003
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29. Remember the target audience
who are they, how many are they, why are they here and what do they know already
Hayes, 1992
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30. © SLP-gruppen, Aalborg Universitet
Expectations…..
Think not only of the target group's expectations for you, but also your expectations to the audience - and suppose always the best
Billede: Hayes, 1992
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31. Exercise 3 How can we use humans as a medium?
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32. © SLP-gruppen, Aalborg Universitet
Face to face
Use the fact that you are in face to face interaction:
Keep eye contact
Consider your body language
Consider your dress
Consider your tone of voice
Rhythm
Pace
Height
Influence "mood"
Inspireret af Eisenberg, 1982
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33. © SLP-gruppen, Aalborg Universitet
Find the balance
Use eventually several media at once, e.g.
Slides
blackboard
Consider the flow of the presentation
Congestion
thin periods
Use multiple codes
Photos
Graphs
Tables
Words
Stories
Inspireret af Eisenberg, 1982
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34. The physical environment
How is light and acoustics
How can your audience best be arranged in relation to the center of the presentation
Create the necessary space for dialogue
Are all the necessary things in place, ranging from crayons, markers and pointer to technological devices
Inspireret af Eisenberg, 1982
Billede:
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35. How you see yourself are important
Picture:

36. Picture: http://tinlala.files.wordpress.com/2007/11/target.jpg

37. Picture: http://mozziestar. files. wordpress

38. Next time: Experience exchange from P0 (PV 3)
Monday September 26th 2011
The Process analisys has to be handed in
next day at 12.00
Now: Excercises in your group rooms
(see the exercises in Moodle)
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