1. Asbestos – Getting the Data Right
Peter Harris – Mile End Hospital – Case study

2. Mile End Hospital Case Study - Background
Largely a late Victorian site
Huge history of project and refurbishments
Asbestos had been introduced over decades in the 1900s
A long established user of the IPR and asbestos
Has historically managed asbestos
Proactive passionate onsite estates manager
Hadn't succeeded with the asbestos module

3. The phone call from Steve Royce…
April 2015
The phone call from Steve Royce…

4. The call Content…
Opening line: Peter, your asbestos software is rubbish!
I know I am manging the risk but I can’t evidence it
I can’t use the system
It’s a nightmare
My contractors can’t use it
My colleagues cant use it
Its so bad even Floody cant use it!

5. My response
Steve, the client is always right but in this case and with total respect you are wrong!
Let me come and see you
A week later I went to see Steve and despite Steve being someone who has a good track record on asbestos management, this is what I found…

6. The Bird’s eye view

7. The data issue
Like many clients data was in the system but with holes preventing data compliance

8. Typical example

9. The Most Common Data Issue
Spaces without an assessment being undertaken
No re-inspection event data set
No access assigned but with no assessment undertaken
Consultants not referencing their samples correctly
Lack of photographic evidence
Documents including , survey reports, 4 stage clearance tests, method statement etc not being published to the system

10. How we solved the problem
Steve listened and took time to learn the system capabilities
A training session was undertaken
He engaged his consultants
He specified exactly what he wanted and how he wanted the system to demonstrate his success
He pushed hard and started getting results quickly
A few buildings were piloted to ensure through new surveys and re-inspections that the data was housed correctly in the Micad system
Once the benchmark was set the rest of buildings were completed
The journey and results..

11. Within 6 month – Total data Compliance

12. Management console

13. Proof of success
Steve now uses the system to benchmark the consultants performance
Now the data is correct, keeping it compliant is so much easier
Absolute clarity exists as to what needs responding to in terms of managing risk and re-inspections
This case study is now being used as a template for the other large hospital sites across the Barts NHS Trust
This accurate data can now be fed to contractors and staff via the Asbestos Portal
My phone calls with Steve are now much easier!

14. Key points to remember Remember it’s a duty to manage not survey
Who is responsible – you need a driver with ownership – Steve in this case study
Make sure the is client in control of the data not the consultant
Specify what you want your supplier to do
Use Micad to benchmark their performance and show your data compliance – don’t pay them otherwise if you have written into your contract specification
Use CAD or Space data Integration
Set out to…
Demonstrate complete compliance visibility with CAR2012
Reduced long term asbestos management costs (ROI)
Reduce liability arising from exposure, claims and failure to meet statutory requirements
Improved business practice - ‘Doing the right thing to become best in class’
Keep your staff and contractors safe