1. A few slides from the EP group leaders retreat
Slides form Manfred Krammer, Catherine Decosse and Lucie Linssen
EP Retreat December 2, 2016

2. The EP Department at CERN
MPEs and MPAs without Users: total 1019
Data November 15, 2016

3. Assignment of Staff and Fellows
Data November 15, 2016

4. Gender
Data November 15, 2016

5. Age Profile
Data November 15, 2016

6. Including Users
11941 Users (November 15, 2016)

7. EP at CERN
Without Users

8. Materials budget
The calculated “Cost Variation Index” shows that certain “goods” have become significantly cheaper in the last year => budget reduction
-7% on LCD operations budget (code 28010)
-7% on LCD project budget (code 28050)

9. LCD changes at CERN in 2016
Within CERN, there were some changes to the LCD mandate in 2016
Up to => focused on Linear Collider studies (principally CLIC + ILC synergies)
From => Linear Collider studies + other CERN projects
Changes gradually implemented throughout 2016 => situation of early 2017 in pie charts
CMS high granularity calorimeter (CMS HGC, phase 2 upgrade)
FCC-hh => vertex detector optimisation using LC software tools
FCC-ee => CLIC detector model adaptation for FCC-ee
CLIC + other projects within LCD [FTE])
CLIC [FTE]
(of which one fellow is funded by FCC)

10. Access during end of the year closure
Same procedure as 2015/16:
Only people listed will get entrance
Request via EDH or Excel list for large groups
Info mail will come soon
Entering the site requires a solid reason: ≠ “watering the plants”, ≠ “working on my computer”, ≠ “fetching a book”.
Proposal for EP: Exceptional entry will only be given to individuals not on the list if requested by TC/TL/GL
, call or SMS prior to the request from the guards
Phone stand by: M. Krammer
R. Forty
F. Hahn

11. EP rate for travel reimbursement
Country list with EP rate is outdated
Different practices in different teams/groups
In 2016 many requests for increase up to CERN rate
EP rate not sufficient for many conferences
Final saving over 2016 not large
Unjust to our colleagues in comparison to other departments
Proposal after discussions with many of you and acknowleding the recommendation from the working group of secretaries:
Reimbursement of CERN rate
Subtraction of meals offered
No extra reimbursement for minor expenses (e.g. taxi, bus)
For selected events under our control (e.g. collaboration meetings) reimburse real costs (below CERN rate)
Proposal by
Manfred Krammer
After a long discussion, the above proposal was accepted at the meeting. We expect more detailed instructions soon.