1. Contract Rollout Webinar
LED Emergency Light Bars, Siren Warning Accessories and Other Related Accessories
Contract Rollout Webinar
Chris Marquette
State of Minnesota - Lead Contract Administrator
Tim Hay
WSCA-NASPO Cooperative Development Coordinator (WNCDC)

2. Agenda Roll Call and Introductions Contract Overview Sourcing Team
Process
Results
Awardees
Questions
Participation Process

3. Contract Overview
The purpose of these Master Agreements is to provide a source for LED Emergency Light Bars, Siren Warning Accessories and Other Related Accessories
Related Accessories refers to items which are part of a "Traffic Awareness Package" or "Vehicular Emergency Warning Products." This would typically include all warning lights such as roof-mounted light bars, interior lighting packages, and other miscellaneous warning lights like scene lights, spot lights as well as siren amplifiers, switches, speakers, mounting brackets, etc. Items not included are cages, push grilles, shotgun holders, etc.

4. Contract Overview
Prices are a percent (%) discount from the Manufacturer’s Suggested Retail Price (MSRP) for the products offered. The Contract Vendor will provide a specific Price List. This Price List is a max price for which the discount will be applied.
Some Responders also offered order quantity breaks.
Two market baskets, one for Lightbars and one for Sirens, were created to provide the best mechanism to get a true price comparison between the suppliers.
The Master Agreements are direct with the Manufacturers.

5. Contract Overview
The Contract Vendor may choose to provide all quotes, accept all Purchase Orders, accept all payments, perform all deliveries and provide all invoices or the Contract Vendor may delegate these duties to its authorized distributors
The Contract Vendor is responsible for its authorized distributor’s performance. The Participating Entity reserves the right to remove any authorized distributor at any time due to poor performance. The Contract Vendor may add and/or delete Authorized Distributors upon request and mutual agreement of the Participating Entity.
The Contract Vendor is responsible for collecting, and submitting, all sales reports from the authorized distributors and submitting all Administration Fees on invoiced sales.

6. Contract Overview
DELIVERY REQUIREMENTS. Unless otherwise mutually agreed, in-stock items must be delivered within five (5) business days after receipt of order and non-stock items must be delivered within fifteen (15) business days after receipt of order. Delivery requirements for custom made items will be negotiated at time of order placement.
All orders will be shipped FOB Destination, with freight cost included in the unit price.
WARRANTY. All items carry the manufacturer’s standard warranty.
PRODUCT DEMONSTRATIONS.

7. Sourcing Team
Minnesota: Chris Marquette (Lead State) Minnesota SME: Lt. Robert Zak Minnesota SME: Lisa Jaegar Maine: Terry DeMerchant Missouri: Liz Palazzolo Oklahoma: Laura Bybee South Dakota: Scott Nelson

8. Process
The RFP was published on November 21, 2013, and closed on January 22, 2014
There were 3 Addendums issued
Award Recommendation Letters were sent to the Responders on July 9, 2014
Master Agreements were sent to awardees on July 22, 2014, with a Contract start date of August 1, 2014

9. Results
Seven companies responded to the RFP. One supplier withdrew their bid because they did not meet specifications. The remaining six suppliers were deemed to be responsive and responsible and were scored both on the Lightbar Market Basket and the Siren Market Basket.
Suppliers were given the option to offer discounts with freight costs prepaid and added to the invoice and/or with freight costs included in the unit price. After reviewing the results, the team decided that the freight costs included in the unit price offers were the best option.
The top five responders were recommended for a Master Agreement award.

10. Results Lightbar Evaluation Rankings - Freight Allowed
Rank Responder Points
1 Star Warning
2 Whelen 880
3 Soundoff 651.8
4 Code
5 Federal Signal
Siren Evaluation Rankings - Freight Allowed
1 Carson 970
2 Soundoff
3 Star Warning
4 Whelen
5 Code
Federal Signal
Total Freight Allowed (Lightbar and Siren Scores)
1 Star Warning
2 Whelen
3 Soundoff
4 Code
5 Carson *Note- Carson does not supply Lightbars
6 Federal Signal 721.3

11. Awardees MA# 81292 – Carson Manufacturing MA# 81295 – Soundoff Signal
MA# – Whelen
MA# –Code 3 Inc
MA# – Star Headlight & Lantern Co. dba Star Warning Systems/Star Vehicle Products

12. Awardees Carson Manufacturing – 65% off List
Quantity Breaks Additional percent discount per order % %
Soundoff Signal – 49% off List
Whelen – 42% off List
25+ of the same item 4%
Code 3 Inc – 45% off List
5-9 5% %
15+ 15%
Star Warning Systems/Star Vehicle Products – 40% off List

13. QUESTIONS?

14. Participating Addendum Process

15. PA Process
All 50 states and The District of Columbia have executed the NASPO Cooperative MOA, allowing them to be eligible to use any WSCA-NASPO cooperative Master Agreement
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16. Opportunities for Participation
Three Options for Participation
State signs a Participating Addenda for entire state
Every legally eligible entity in the state can participate
State signs a Participating Addenda for non state entities
Every legally eligible entity that is not a STATE agency can participate
State does not sign a Participating Addenda
Political subdivisions wishing to participate may contact the WSCA-NASPO Cooperative Development Team (WNCDT) who will contact the STATE CHIEF PROCUREMENT OFFICIAL asking for approval for that entity to sign their own Participating Addendum.
Entities may be given approval on an individual basis or State CPO may give approval to all entities within the state to execute their own Participating Addendums.
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17. Participation Opportunity #1
Step by Step:
Participating Addendum templates are available on each Master Agreement page on
States may have submitted Intents to Participate during solicitation, this will provide the information for contractors to contact states interested in signing a Participating Addendum.
States may also contact contractors directly to begin Participating Addendum process.
State Chief Procurement Officials (or designated representative) will be the signatory on the Participating Addendum. They will also be the WNCDT point of contact throughout the process.
State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature.
Contractor signs Participating Addendum and sends back to state for signature.
State sends fully executed copy to both contractor and WNCDT at Executed Participating Addendum will be maintained in a repository.
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18. Participation Opportunity #2
Step by Step: Same Process as Opportunity #1
Participating Addendum templates are available on each Master Agreement page on
States may have submitted Intents to Participate during solicitation, this will provide the information for contractors to contact states interested in signing a Participating Addendum.
States may also contact contractors directly to begin Participating Addendum process.
State Chief Procurement Officials (or designated representative) will be the signatory on the Participating Addendum. They will also be WNCDT point of contact throughout the process.
State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature.
Contractor signs Participating Addendum and sends back to state for signature.
State sends fully executed copy to both contractor and WNCDT at
Executed Participating Addendum will be maintained in a repository.
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19. Participation Opportunity #3
Step by Step:
Participating Addendum templates are available on each Master Agreement page on
An request should be sent to from entity ( may also be sent from contractor). The needs to provide the following details: main point of contact from entity, full name of entity, phone number, address and physical address.
WNCDT will State Chief Procurement Officer requesting approval for the entity to execute a Participating Addendum.
WNCDT will both contractor and entity with the permission from Chief Procurement Official to proceed to complete the Participating Addendum.
Entity completes the draft Participating Addendum for contractor and then forwards the draft to the contractor. Negotiations will be handled directly between entity and contractor. Upon agreement, the entity sends a final copy of Participating Addendum to the contractor for signature.
Contractor signs Participating Addendum and sends back to entity for signature .
Entity sends fully executed copy to both contractor and WNCDT at
Executed Participating Addendum will be maintained in a repository.
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20. PA Process Flow Chart
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21. Final Steps
Sample PA’s are located on the WSCA-NASPO Website under each master agreement portfolio.
Executed Participating Addendum will be maintained on and in a repository.
Participating states and entities will be identified on the map of the USA on each Master Agreement page on
Contractors are encouraged to create and maintain state and/or entity specific web pages on their main Master Agreement website.
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22. Thank You
Please let the WSCA-NASPO Cooperative Development Team (WNCDT) know if we can be of any assistance:
Tim Hay, WSCA-NASPO Cooperative Development Coordinator (WNCDC)
PHONE: (503)
* WSCA-NASPO Point of Contact for these Master Agreements.
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