1. 4.4 Monitor and Control Project Work
The process of tracking, reviewing and reporting the progress made by a project towards the objectives defined in the Project Management Plan
The Project Manager is specifically responsible for the monitoring and control of project work, sometimes with the assistance of a project management team or project management office for larger projects
Monitoring is an aspect of project management performed through out the project
Closely linked to 5.6 Control Project Scope
The primary function of the Monitoring
and Controlling process group
Initiation
Planning
Execution
Close
Monitor
Control
Adapted from PMBOK 5th Edition

2. 4.4 Monitor and Control Project Work
The Monitor and Control process is concerned with –
Comparing actual performance against the Project Management Plan
Assessing performance to determine corrective and preventative actions
Identifying new risks and monitoring existing risks
Identifying new issues and monitoring existing issues
Maintaining accurate and up to date progress and status information
Providing information for status reports
Providing reforecasts of cost and timelines
Monitoring implementation of approved change requests

3. 4.4 Monitor and Control Project Work
Monitoring involves the collection, measuring and distribution of project performance information
Continuous monitoring reveals the health of the project and areas requiring special attention
Collect
Measure
Distribute
Costs incurred
Time sheets
Actual effort against planned effort
Actual costs against planned costs
New risks & issues
Changes to risks & issues
Actual costs against baselined budget
Actual effort against baselined schedule
%age complete
%age remaining
Earned Value (advanced technique)
Capture data in PMIS
Detailed Status Reports
Summary Status Reports to Sponsor and Senior Stakeholders
Prepare steering committee updates
Action items to manage risks
Action items to resolve issues

4. 4.4 Monitor and Control Project Work
Inputs into Monitor and Control Project Work -
Project Management Plan
Performance Data
Performance Reports
Government or industry standards
Stakeholder risk tolerances and project experience
Project management information systems (PMIS)
Financial control procedures
Project Status reporting procedures
Issue and defect management procedures
Risk management procedures
Process measurement systems
Lessons learned repository
Initiation
Planning
Execution
Close
Monitor
Control
Adapted from PMBOK 5th Edition

5. 4.4 Monitor and Control Project Work
There are very limited tools and techniques to assist in Monitor and Control
The primary area of assistance comes from Project Manager and experts who have specific skills and experience in the type of project being undertaken
Risk & Issue
databases
Project Management
Information Systems
Consultants
Project
Management
Office
Project
Sponsor
Experience
Learnings from
Past projects
Other Project
Managers
MS Project
Project
Management
Procedures
Research
Adapted from PMBOK 5th Edition

6. 4.4 Monitor and Control Project Work
The major outputs are -
Change Requests
Updates to Project Schedule Management Plan
Updates to Project Cost Management Plan
Updates to Quality Management Plan
Changes to Scope baseline
Changes to Cost baseline
Changes to Schedule baseline
Re-Forecasts
Performance and Status reports
Updates to Risk and Issue logs
Adapted from PMBOK 5th Edition