2. MANUALS READ THE MANUALS!!
This training does not eliminate your requirement to read and reference the District and Campus Test Coordinator Manual, Test Security Supplement, the Test Administrator Manuals, and other applicable guidebooks (including online resources).
READ THE MANUALS!!

3. 2017 Test Administrator Manuals
are now available on TEA’s website

4. Document Retention
147

5. Document Retention
Per TEA Test Security Supplement, districts are required to maintain the following documents for five years following a test
administration:
Testing irregularity documents and incident reports
Inventory and shipping records
Seating charts
Signed security oaths
Local district policy requires the retention of:
Absent documentation
Other documentation
Campus training presentation
Campus training sign in sheet
148

6. What’s New? 149 Folders have been reorganized and renamed
Folders are now arranged by test administration, not by items
No more folders inside of folders
Consistent naming conventions
Easier to make corrections
CTC will upload some items before turn-in
After turn-in, CTC will return to KLSS for scheduled appointment to review documents
Naming conventions will be posted in the Test Portal
149

7. Consistent Naming Conventions
Each administration folder should look like this
Items are listed in the order they occur
150

8. Consistent Naming Conventions
Naming convention documents are listed in Test Portal.
151

9. How Will It Work? 152 Deb will place this in your folder
Rose will place this in your folder
CTC will place these in their secure folder BEFORE turn-in
CTC will bring these items to their document review at KLSS
CTC will bring these items to their scheduled materials turn in time
152

10. Shipping Notice
File name KHS Dec 16 Shipping Notice
Upload to server within 48 hours of materials delivery
Make sure to:
Check each item
Sign shipping notice legibly
Date shipping notice
If there are any discrepancies, contact Rose at ext. 0333
153

11. Precode List
You should receive this with your precoded answer documents
Upload to server before document submission deadline
File name Dec 16 EHS Precode List
154

12. Training Presentation
File name SHS Dec 16 Training Presentation
Upload to server before document submission deadline
District training presentations may denote which slides must be included in campus trainings
155

13. Training Sign In Sheet
File name SHS Dec 16 Training Sign In
Upload to server before document submission deadline
Make sure sign in sheet has the following:
Campus name
Date of training
Training subject
156

14. Oaths Bring oaths to scheduled document review appointment
File name GHS Dec 16 Oaths
Bring oaths to scheduled document review appointment
Please make sure oaths are in the following order from top to bottom
Principal
CTC
Technology
Test administrator
Paraprofessional
157

15. Materials Control Forms
File name EHS Dec 16 Materials Control Forms
Bring materials control forms to scheduled document review appointment
Make sure that
Test administrator initials or signs materials out
CTC initials or signs materials in
Form is dated and administration is listed
158

16. Seating Charts
File name GHS Dec 16 Seating Charts
Bring seating charts to scheduled document review appointment
Make sure that
Student start and stop times are recorded
Test administrator has signed the chart
Test administrator has recorded in and out times
159

17. Seating Charts – Information required for each test session
The location of the test session must be recorded, including the district and campus names and the room designation. Provide a brief description of the testing area (e.g., classroom, library, cafeteria)
The assessment that is being administered at this location must be indicated, including the specific test administered, the subject area (e.g., reading, writing) and the grade level
The first and last name(s) of the test administrator(s)/monitor(s) conducting or involved in the test session must be recorded
The first and last name of each student participating in the assessment must be indicated on the chart at the location where the student was seated for testing
The start and stop times for each test session
160

18. Absent Documentation
File name ECHS Dec 16 Absent Documentation
Bring ‘Absent’ documentation to your scheduled materials turn in time
Make sure that
Header information is complete
Form is signed and dated
Absences are documented appropriately
If you have no absences, write ‘None’ on the form
161

19. Other Documentation
File name KHS Dec 16 Other Documentation
Bring ‘Other’ documentation to your scheduled materials turn in time
Make sure that
Header information is complete
Form is signed and dated
If you have no ‘O’ score codes, write ‘None’ on the form
162

20. Questions???

21. Enjoy your weekend!
Have some fun!

22. Assessment Department
Contact Information
Teresa Daugherty Director
Cell Phone (254)
Home (254)
Brenda Gooding Secretary
Bobbie Swenson Coordinator
Debra Brockway Testing Specialist
Rose Childers Testing Specialist
Renee Ham Consultant