1. Sibusiso Xaba Director-General: Arts and Culture
2012/13 1st QUARTER EXPENDITURE REPORT AND PERFORMANCE REVIEW 18 SEPTEMBER 2012
Sibusiso Xaba
Director-General: Arts and Culture

2. Budget and Expenditure
PRESENTATION OUTLINE
Performance Overview
Budget and Expenditure
Explanation of Expenditure per Economic Classification
Review of Programme Performance on Key Indicators 2

3. PERFORMANCE OVERVIEW 3

4. COMPARATIVE ANALYSIS OF FIRST QUARTER PERFORMANCE FOR 2010/11 AND 2011/124

5. SUMMARY OF BUDGET VS EXPENDITURE PER PROGRAMME AND PER ECONOMIC CLASSIFICATION

6. SUMMARY OF BUDGET AND EXPENDITURE per PROGRAMME
Main Appropriation
2012/13
Expenditure
June 2012
Total
Available %
Spent
R’000
Administration
209,687
44,911
164,776
21%
Performing Arts
639,996
124,370
515,626
19%
National Language Services
111,850
33,787
78,063
30%
Cultural Development
180,410
18,255
162,155
10%
Heritage Promotion
744,243
169,000
575,243
23%
National Archives and Library Services
799,471
130,687
668,784
16%
Grand Total
2,685,657
521,010
2,164,647
Programme
2011/12
2012/13
2013/14
2014/15

7. SUMMARY OF BUDGET AND EXPENDITURE PER ECONOMIC CLASSIFICATION
Main Appropriation
2012/13
Expenditure
June 2012
Total
Available %
Spent
R’000
Compensation
180,030
42,478
137,552
24%
Goods & Services
398,771
58,290
340,481
15%
Conditional Grant
564,574
97,971
466,603
17%
Agencies & Accounts
952,881
259,257
693,624
27%
Capital Works
482,950
42,067
440,883 9%
Non Profit Org
12,873
3,772
9,101
29%
Households
86,964
16,075
70,889
18%
Capital Assets
6,614
1,100
5,514
Grand Total
2,685,657
521,010
2,164,647
19%
Programme
2011/12
2012/13
2013/14
2014/15

8. EXPLANATION OF EXPENDITURE PER ECONOMIC CLASSIFICATION

9. COMPENSATION OF EMPLOYEES
The amount of R42 million (24%) has been spent as at the end of June 2012
During the first quarter there was a high rate of officials working overtime amounting to R469 thousands. The key projects/events were the Freedom Day, Youth Day, Preparation of the Annual Financial Statements and Cape Town Jazz festival
Overtime was for staff in levels 12 and lower as senior managers do not claim overtime

10. GOODS AND SERVICES
An amount of R58 million (15%) has been spent at the end of June 2012
The expenditure will improve in the second quarter as in July, the Department received claims from DPW relating to first quarter expenses on Municipal Services, State owned and Private leases
The department is awaiting Treasury to approve the re-classification of most MGE funds from Goods and services to Household budget

11. DETAILS OF GOODS AND SERVICES BUDGET
Main
Appropriation
2012/13
Expenditure
June 2012
Total
Available %
Spent
Remark
R’000
Normal Departmental activities
133,374
48,076
85,298
36%
Property Mngt (Prog 1)
75,218
1,454
73,764 2%
Soc Coh (Prog 1)
7,054
5,072
1,982
72%
Soc Coh SAGN (Prog 5)
7,668 72
7,596 1%
Soc Coh Heraldry (Prog 5)
7,750 -
MGE (Prog 2)
49,970
2,847
47,123 6%
Ear-marked
MGE (Prog 4)
113,500
490
113,010
Community Libraries:
Top Slice (Prog 6)
4,237
279
3,958 7%
398,771
58,290
340,481
15%

12. CONDITIONAL GRANT TO PROVINCES
R98 million (17%) has been transferred as at the end of June 2012
Funds are transferred to Provinces based on the approved quarterly needs as per business plans
The actual spending by Provinces in the first quarter amounts to R63 million (11%) of the total grant as follows:

13. CONDITIONAL GRANT TO PROVINCES
Per Province:
Conditional Grant
Main Appropriation 2012/13
Received by Province
Provincial actual payments: June 2012
Available %
Actual payments of total Main Appropriation
R’000
Eastern Cape
78,058
18,285
7,694
59,773
10%
Free State
50,304
6,713
6,358
43,591
13%
Gauteng
56,452
2,200
623
54,252 1%
KwaZulu-Natal
48,619
11,562
3,145
37,057 7%
Limpopo
68,822
21,264
8,182
47,558
12%
Mpumalanga
9,000
11,260
59,822
16%
Northern Cape
72,395
14,986
10,710
57,409
15%
North West
64,973
12,569
13,151
52,404
20%
Western Cape
56,129
1,393
1,392
54,736 3%
Total
564,574
97,972
62,515
466,602
11%

14. DEPARTMENTAL AGENCIES TRANSFERS (SUBSIDIES)
An amount of R259 million (27% ) has been spent as at the end of June 2012
Payments to Heritage Institutions, Libraries are effected monthly and to Arts Institutions three times a year (i.e. April, August and December). No over or under expenditure is anticipated by March 2013

15. DEPARTMENTAL AGENCIES TRANSFERS CAP (CAPITAL WORKS)
An amount of R42 million (9%) has been spent at the end of June 2012
This expenditure item relates to maintenance, upgrade and refurbishment of the Department’s Museums and Libraries as well as the construction of Legacy Projects through the DPW
The Department has recently received approval from the National Treasury to transfer directly to the Playhouses, National Library of SA and Iziko Museums of Cape Town an amount of R140 million for Capital Works Projects. Expenditure on this economic classification will therefore accelerate in the second quarter of the financial year

16. NON PROFIT INSTITUTIONS
This expenditure relates to subsidies to Business Arts South Africa (BASA), Blind SA and Engelenburg House Art Collection
An amount of R3,7 million (29%) has been spent by the end of June This is due to the fact that Business Arts South Africa (BASA) receives a third of its allocation in April. No over or under expenditure is anticipated by March 2013

17. HOUSEHOLDS
An amount of R16 million (18%) has been spent by the end of June 2012 
This expenditure item relates to all the financial assistance projects that the Department funds during the financial year. Treasury approval has been received to fund the final IIC projects to an amount of R8,2 million
The leave gratuity to an amount of R125 thousands has been paid in respect of capped and pro rata leave credit for officials who left the Department
The detail of projects per Programme are as follows:

18. HOUSEHOLDS (LEAVE GRATUITY DETAIL)
Programme
Name of Official
Amount Paid
Reason
R’000
Nat Lang Services
Marais CM 47
Retired
Heritage Promotion
Makhema SPM 13
Resigned
Nat-Archives & Lib. Services
Mathole MP 65
TOTAL
125

19. HOUSEHOLDS (CONT) Project Name Contract Amount 1st Tranche 2nd Tranche
Balance
Programme 2 (Performing Arts)
R’000
Buyelekhaya Music Festival
500 -
Technical Equipment (Tshego)
340
Arts Access
130
DAC Youth Month (NYDA)
350
150
Artist in School 90
National Arts Festival Development Programme
3,000
2,000
1,000
Total
4,560
3,410
1,150

20. HOUSEHOLDS (CONT) Project Name Contract Amount 1st Tranche 2nd Tranche
Balance
Programme 3 (Nat Language Services)
R’000
Bursary (University of Limpopo)
800 -
Bursary (University of SA)
Bursary (University of Johannesburg)
Bursary (University of Zululand)
S/Ben: Leave Gratuity (Once off R47 thousand)
Total
3,200

21. HOUSEHOLDS (CONT) Project Name Contract Amount 1st Tranche 2nd Tranche
Balance
Programme 4 (Cultural Development)
R’000
Disney on Ice Productions
5,000
4,000 -
1,000
Elelwani Project
400
320 80
Africa Day Celebration
2,000
1,500
500
SA Chapter of U-40 Africa 70
Somafco
Script 2 Screen Indigineous Lang Film Development
800
200
Eco Design
700
300
Total
9,970
7,890
2,080

22. HOUSEHOLDS (CONT) Project Name Contract Amount 1st Tranche 2nd Tranche
Balance
Programme 5 (Heritage Promotion)
R’000
Voortrekker Monument
900 -
Liberation Heritage
600
350
250
Bursary Heritage Professionals (University of Cape Town)
420
200
220
S/Ben: Leave Gratuity (Once off R13 thousand)
Total
1,920
1,450
470

23. CAPITAL ASSETS (MACHINERY AND EQUIPMENT)
The expenditure was R1,1 million (17%) by the end of June 2012
This budget relates to the purchasing of machinery and equipment including the ICT equipment
To stimulate the spending in this economic classification, a Commitment Register has been developed for all Programmes. This budget will be centralized to Programme 1 for monitoring purposes

24. EXPLANATION OF PROGRAMME PERFORMANCE ON KEY INDICATORS

25. PROGRAMME 1
OBJECTIVE: To provide core support services to the department to ensure the realisation of enhanced governance and accountability
INDICATOR
1ST QUARTER TARGET
PROGRESS
VARIANCE/COMMENTS or PROGRESS DESCRIPTION
% of successfully attained targets
60%
47% of first quarter targets fully achieved, 38% targets partially achieved and 15% of target not started
Performance in 1st quarter is normally slow due to processes for implementation still being conceptualized and put in place.
The above unpacks the overall first quarter performance of the department.
Annual review of the organisational structure in line with the departmental strategy.
Approval of the micro structure.
Minister approved the macro structure on 8 June Consultation with line managers re: development of the micro structure.
Delays in consultation process with organised labour.

26. PROGRAMME 1
OBJECTIVE: To provide core support services to the department to ensure the realisation of enhanced governance and accountability
INDICATOR
1ST QUARTER TARGET
PROGRESS
VARIANCE/COMMENTS or PROGRESS DESCRIPTION
% Vacancy Rate to approved structure.
Advertising of critical vacancies (phase 1). Implementation of the retention policy and vacancy management plan.
4 DDG posts advertised in the 1st quarter. Approval and implementation of Retention Policy.
Vacancy management plan will be finalised in the 2nd quarter.
% Females Employed at SMS Level.
43%
Current female representativity at SMS level is 41.7%
Advertising of DDG posts only took place in the 1st quarter.
% PWD employed
1.5%
Current PWD employed: 1.6%

27. OBJECTIVE: To provide core support services to the department to ensure the realisation of enhanced governance and accountability
INDICATOR
1ST QUARTER TARGET
PROGRESS
VARIANCE/COMMENTS or PROGRESS DESCRIPTION
% of Capital Works budget spent to upgrade Public Entity facilities
25% of budget spent
8% of R482,950,000 processed.
Delays in finalising the 2012/13 capital works budget. It is envisaged that outstanding transfers will be effected as soon as National Treasury approves the increase of the main appropriations.
Number of Izimbizo arranged annually
6 Izimbizo
3 Izimbizo arranged (Minister’s Budget Vote Breakfast, Geographical Names Workshop & Youth Day Imbizo)
% of Social Cohesion strategy implemented.
Consult national intergovernmental structures on strategy.
Draft strategy developed and presented to Social Cluster and G&A Cluster. Approved by Cabinet on 13 June 2012.
PROGRAMME 1

28. PROGRAMME 2: PERFORMING ARTS
OBJECTIVE: To promote arts & culture in SA and mainstream its role in social development
INDICATOR
1ST QUARTER TARGET
PROGRESS
VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Number of Cultural programmes supported
Submission and approval of 2 Cultural Events
Achieved. 2 Cultural Events were supported and implemented (North West and Eastern Cape)
Community Arts Centres’ Audit Report
Submission for approval to appoint service provider (to conduct the Audit)
Submission has been drafted to appoint the Service provider
TORs had to be strengthened and have clear Outcomes. Advertisements to be done in 2nd Quarter
Number of programmes targeting Vulnerable groups
Submission approval for Youth Month plans.
Departmental Youth Month Programme was implemented in partnership with NYDA.
The following activities were undertaken; 1) My Historical Educational – 8/6/12; National Youth Day – 16/6/12 and Departmental Youth Imbizo on 23 June 2012

29. PROGRAMME 3: NATIONAL LANGUAGE SERVICE
OBJECTIVE: To develop, promote and protect all official language through policy formulation and implementation.
INDICATOR
1ST QUARTER TARGET
PROGRESS
VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Proportion of functional translation and editing as per clients request
Receipt, assessment and further processing of documents to be translated and/or edited
Achieved. English: 43 documents received and completed; Afrikaans: 24 documents received and completed; Foreign Languages: 139 documents received and completed. African languages: 85 documents received and completed: IsiNdebele 8; isiSwati 7; isiXhosa 11; isiZulu 11; Sepedi 10; Sesotho 12; Setswana 8; Tshivenda 10; Xitsonga 8.
Promulgation of the SA Language Practitioners' Council (SALPC) Act
Drafted Ministerial submission and Cabinet memo to introduce SALPC Bill to Cabinet
Achieved. Ministerial submission and Cabinet Memo to introduce SALPC Bill to Cabinet done.

30. PROGRAMME 3: NATIONAL LANGUAGE SERVICE cont.
OBJECTIVE: To develop, promote and protect all official language through policy formulation and implementation.
INDICATOR
1ST QUARTER TARGET
PROGRESS
VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Number of Terminologies developed per domain
873 terminologies developed - Arts and Culture
Achieved Arts & Culture terminologies were finalised during the period under review.
2 898 terminologies developed - Human, Social, Economic & Management Sciences (HSEMS)
Achieved HSEMS terminologies were finalised during the period under review.
926 terminologies developed - Mathematics
Achieved. 978 Mathematics terminologies were finalised during the period under review.
1 491 terminologies developed - Life Orientation
Achieved Life Orientation terminologies were finalised in the 1st quarter.
1 400 terminologies developed - Election Terms
Achieved Election Terms were finalised during the period under review.

31. PROGRAMME 4: CULTURAL DEVELOPMENT
OBJECTIVE: To improve development opportunities for SA Arts & Culture, through partnerships to ensure sustainability of the sector
INDICATOR
1ST QUARTER TARGET
PROGRESS
VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Signing of Continental Multilateral Treaty (Charter for African Cultural Renaissance)
Promotion and popularization of the Charter nationally for endorsement and commitment towards implementation
Achieved. The Minister signed the Charter during Africa Day celebrations – 25/5/12. Activities for promotion and popularization were: Africa Day Expo; Booklets distribution in the Visual Arts Exhibition from the SADC region Paper presented in the Africa Diaspora Summit
Implementation of the South Africa -French Seasons
Launch of the South Africa - French Seasons and cultural activities in SA
Achieved. The media launch of the South Africa -French Season took place in May 2012 and the first activities took place at the Grahamstown Arts Festival
Implementation of Phase 2 of the Rock Art Project
Implementation of Rock Art Project phase 2 and review phase 1
Achieved. Phase 1 reviewed. Implementation of phase 2 included International Travelling Exhibition to Botswana and Makgabeng training project in Limpopo

32. PROGRAMME 4: CULTURAL DEVELOPMENT
OBJECTIVE: To improve development opportunities for SA Arts & Culture, through partnerships to ensure sustainability of the sector
INDICATOR
1ST QUARTER TARGET
PROGRESS
VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Number of partnerships supported and implemented in the Cultural Industries
Consulting stakeholders and creating partnerships on National Book Week
Partnerships created with publishers who have donated over R worth of books.
Number of Film Co-production Treaties signed
Finalise the negotiation with relevant country
Signed a Treaty with Ireland on the 21st May 2012 in Cannes, France.

33. PROGRAMME 5
OBJECTIVE: Preserve, protect and promote SA’s cultural & heritage through policies for socio-economic development, social cohesion and national identity
INDICATOR
1ST QUARTER TARGET
PROGRESS
VARIANCE/COMMENTS or PROGRESS DESCRIPTION
100% Implementation of the of the national database on living heritage
Submission of the ICH Management Report
The project is completed. The Service Provider is busy printing the final report. The DAC will host the ICH website
Number of policies/ legislative instruments developed and/or reviewed to achgieve the objective
First draft of the costing of the Underwater Heritage Policy drafted
First draft of policy costing done by June 30
Heritage Human Resoufrce Strategy costed, approved and implemented
First draft of policy costing done by June
Research towards costing of policies more extensive than expected

34. PROGRAMME 5
OBJECTIVE: Preserve, protect and promote SA’s cultural & heritage through policies for socio-economic development, social cohesion and national identity
INDICATOR
1ST QUARTER TARGET
PROGRESS
VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Consolidation of research reports for the National Museums Policy
Only the Literature Review Reports were done
Late approval of budget.
Number of heritage institutions established
30% Site Clearance work completed Approval of the Sarah Bartman Centre of Remembrance working drawings
No physical site clearence work was done, only provisional site clearance was issued. Working drawings have been approved.
There was no site clearence certificate and that delayed the start of the physical work.

35. PROGRAMME 5
OBJECTIVE: Preserve, protect and promote SA’s cultural & heritage through policies for socio-economic development, social cohesion and national identity
INDICATOR
1ST QUARTER TARGET
PROGRESS
VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Number of government gazette publications on standardized geographical names
One (1) Government Gazette publication by 30 June 2012
On 11 May 2012 the Government Gazette of approved geographical names was published. It was made of names that were announced for proposed change during the State of the Nation Address.
Number of bursaries awarded
30 Bursarie to be awarded
Achieved. 31 Bursaries were awarded.
Number of national flags and flag poles installed in schools
1000 National flags and flag poles installed in schools
No flag was installed. No service provider appointed
Tender adjudication process is underway to appoint the service providers. The sorting of the received bids took longer than anticipated

36. PROGRAMME 5
OBJECTIVE: Preserve and promote cultural heritage through the commemoration and celebration of historic and national days as well as the popularisation of national symbols
INDICATOR
1ST QUARTER TARGET
PROGRESS
VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Number of national symbols exhibitions and workshops held
2 workshops on national symbols held
No workshop with the targeted audience.
Dates for workshops with desired audience were confirmed for the first 2 weeks of July which falls under a different quarter.
Number of National Orders Award Ceremonies Co-hosted
Co-Host 1Annual National Orders award ceremony
Achieved. One National Orders Award Ceremony was hosted on the 27th of April 2012.

37. PROGRAMME 6 OBJECTIVE: Archives and record management INDICATOR
1ST QUARTER TARGET
PROGRESS
VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Proportion of archival records accessed and consulted
100 percent (%) of requested records provided
Achieved (100%)
100% of requested records provided (7853 records in total)
Number of Library material purchased
library material purchased
items purchased for the quarter.
Number of Oral history projects conducted
Planning for oral history project
Planning for the second Phase of the oral History Project on Prince Africa Zulu started in February Training project on Oral History in the Free State schools started during the First term where schools to participate were identified.

38. PROGRAMME 6 OBJECTIVE: Archives and record management INDICATOR
1ST QUARTER TARGET
PROGRESS
VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Number of outreach programmes implemented
1 Archives awareness week
Achieved. Archives Awareness week was hosted between 8-12 May Approximately 1200 people attended, which included school learners, members of the public, researchers, registry and records managers in different government departments
No. of Oral History Conferences organized
Planning for Oral History Conference
Achieved. 4 Meetings held with LOC in Mangauang to discuss logistics for the implementation at the Annual Oral History Conference.

39. PROGRAMME 6 OBJECTIVE: Archives and record management INDICATOR
1ST QUARTER TARGET
PROGRESS
VARIANCE/COMMENTS or PROGRESS DESCRIPTION
Functional NAAIRS system
Target according to the cost analysis provided by SITA
Partially Achieved (1)
(0-25%)
Total project status = 23 %
The SITA project team to complete the necessary documentation for the Blueprint stage. Resources to be available for the work sessions.
Amended Bill submitted to State Law Advisor, Minister, and MINMEC & TIC
Achieved (100%)
Bill amended and submitted to State Law Advisor. Precertification opinion received from State Law Advisor on 12/6/2012. MINMEC and TIC briefed, March 2012.

40. THANK YOU