1. Unit Activity Reporting
Jeannette Tandez
Regional MRC Coordinator – Region V West
United States Dept. of Health and Human Services
Chicago, IL
Moji Obiako
Regional MRC Coordinator – Region X
Seattle, WA

2. 2012 Seasonal Leadership and Training Summit
December 5-7, 2012
The content of this presentation/document does not represent the official views or policies of the Division of the Civilian Volunteer Medical Reserve Corps/Office of the Surgeon General nor of the Department of Health and Human Services. Unless otherwise noted, the content represents solely the advice, views, and opinions of the speaker as presented at the 2012/2013 MRC Seasonal Training and Leadership Summits for the consideration of the participants.
Update page to reflect name of conference, dates of conference, and any disclaimer information.

3. Objectives
Participants will be able to describe logging in to their Unit Profile
Participants will become familiar with the activity types and activity focus areas on the activity report
Participants will enhance their understanding of the process of reporting unit activities on their MRC Unit Profiles.

4. Why are Unit Activities Important?
Shows value of the MRC at the Federal Level
Allows the DCVMRC to showcase the MRC
Shows impact of local units
Showcases the diversity of units
Documentation is necessary for continued funding

5. Why are Unit Activities Important?
Shows the value of the MRC at the Local Level
Documents the hard work of local units
Translates volunteer hours into financial impact
Helps units keep record of activities to inform local leaders residents of the importance of the MRC

6. Why are Unit Activities Important?
Strengthens MRC network
Users can view other units’ activities
May give unit leaders ideas of new possible volunteer opportunities
Public can view a unit’s activities

7. Guidance on Adding Unit Activities
Add once per quarter at a minimum
Oct-Dec; Jan-Mar; Apr-June; July-Sept
Units are encouraged to update every month:
Remember activities and details clearly
Not overwhelming to add multiple activities at once
Be creative when thinking of activities to add
Be succinct, but descriptive
Activities can be added prior to/after the event

8. How to Add/Edit an Activity

9. Login to the MRC website
How to Get There
Login to the MRC website
Must have an account with the MRC website

10. Your role should read as MRC Coordinator or Director
How to Get There
Your role should read as MRC Coordinator or Director
My info tab
Click Add/Edit Unit Activity
Select Unit Name
Unit Tab
Select Unit Name
Expand Unit Activities
Select Add/Edit Activity

11. How to Add/Edit an Activity
Add an Activity: click the “Add Activity” button
Edit an Activity: click on the activity description & it will open in a new window
Delete an Activity: click on the red circle to the right of the activity
Add
Delete
Edit

12. Add an Activity Enter start date & end date
Be descriptive with the activity
Impact:
Why important?
Capacity Building
Promoting Health
Increasing Trained Volunteers
PH Resilience

13. Activity Focus: Public Health
Activity Type

14. Activity Focus: Community Preparedness
Activity Type

15. Activity Focus: Emergency Preparedness
Activity Type

16. Activity Focus: Training
Activity Type

17. Activity Focus: Administrative
Activity Type

18. Add an Activity
MRC Participants: number of Unit members, including the Coordinator
Number of Community Members Served: number reached by the effort
Don’t inflate numbers
Avoid using population numbers
Can be a hard count or an approximation

19. Add an Activity
Estimated Number of Hours: multiply number of volunteers by the number of hours served
Unless the Coordinator is volunteering their time, do not include the Coordinator hours

20. Point of Light Volunteer Calculator
Puts an economic value on the time volunteers give to an organization
Calculate the economic impact of the activity & insert in the Impact statement

21. Point of Light Volunteer Calculator
Use job titles only when volunteers are working within the scope of their job:
Select job titles of your volunteers
Insert number of hours per job title
The total is calculated automatically

22. Activity Examples

23. Improve this Activity Example
Date Activity 6/21/2012- Attended 12th Annual Volunteer Symposium 6/22/2012 Activity Focus Participants Administrative/Unit Development 4 Impact 1 Medical & 3 Lay CVC personnel attended. Will share information with various community partners. Will strengthen planning for emergency response and preparedness. Got to network with other MRC and CERT leaders across the state. Activity Type Served Meetings and Conferences 15,000

24. Improve this Activity Example
Date Activity 8/4/2012 Fiesta Mexicana Activity Focus Participants Emergency Response 2 Impact The MRC assisted with First Aid at the Fiesta Mexicana event. Activity Type Served Other 0

25. Improve this Activity Example
Date Activity 10/9/2012 Introduction to Mass Dispensing Training Activity Focus Participants Emergency Response 1 Impact This information will assist the MRC coordinator with VOS training events. Activity Type Served Mass Vaccination/Prophylaxis 0 (SNS and PODs)

26. Interactive Group Activity

27. Scenario
The town of San Pedro has an estimated population of 12K and every year they hold a County Fair that includes a community walk to raise funds for various charities.
15 MRC volunteers assisted with a community walk staffing the registration table and the first aid station on 11/10/2012.
The estimated number of people who registered for the walk was 500.

28. Add an Activity

29. Unit Activity Reporting Recap
Questions?
Objectives
Participants will be able to describe logging in to their Unit Profile
Participants will become familiar with the activity types and activity focus areas on the activity report
Participants will enhance their understanding of the process of reporting unit activities on their MRC Unit Profiles.

30. DCVMRC Communications
Join the DCVMRC’s One-way or Two-way Listserv options. For information, visit our MRC Listservs page at
Follow DCVMRC on Twitter at
Remember to use the hashtag #MRCSummit this week!
Like us on Facebook at
Join MRC - TRAIN at

31. Division of the Civilian Volunteer Medical Reserve Corps (DCVMRC)
Contact Information
Division of the Civilian Volunteer Medical Reserve Corps (DCVMRC)
Phone: (240) 453 – 2839
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