1. Employee Car Pool System

2. Car pool URL Car Pool Internet URL:
Car Pool Intranet URL:
Login ID : SAP code
Password :
This is the default password, please change it by choosing the CHANGE PASSWORD option in the login page or try FORGOT PASSWORD.

3. Overview of Car pool Application
For Car Owner
Register himself as Car owner from My Details page
Register Vehicle Details from My Details Page
Raise a request for other vehicle in case of emergency from Request Page
Approve/Reject request of requester from My pending Approval Page
Block the user from My Pending Approval Page
Can search the request raised for himself/herself.
For Car Pooler
Register himself as Car Pooler from My Details page
Raise a request against the vehicle whenever wants to avail car pool
Can search the request raised for himself/herself.
If the approver block any of the user then the blocked user will not be able to search the corresponding vehicle details

4. How to Start Login the application
Register himself/herself to this site
Register Vehicle Details in case of Vehicle Owner
Search the Car owner details
Raise a Request and mail will trigger
Get it Approved/Rejected by the Approver(by Vehicle Owner) and mail will trigger
Can search the request raised by anyone
The count details of request raised,approved,inprocess will be shown on home page

5. Home Page-Car Owner
Once the user login, the home page will appear with the above links.
If the user registered himself as Car-owner then above links will be visible
All the links are clickable and will be able to go to their respective pages.

6. Home Page-Car Pooler
If the end user is registered as Car Pooler then the above links are visible.
All the links are clickable and will be able to go to their respective pages.
My Pending Approval link is not available if a user log in as a carpooler

7. My Details
Initially the end user has to register himself/herself in this application.
Click on My Details and above window will open.
Logged in user details would be auto-populated.
End user has to check the check box “User interested in Car Pool” in case want to register as carpool/car owner.
If not, then no need to check the check box and click on Save button.
If the user check the check box then go to next slide for further details.

8. My Details
End user can click on either of the option (Vehicle Pooler/Vehicle Owner)
If the user select the Vehicle Pooler option then he/she will be availing a cab
Finally click on SAVE button and then go to slide 10 in order to request for cab
If the user select Vehicle Owner option then goto slide 9

9. My Details
Once the user clicks on Vehicle Owner option, then vehicle details need to register
Click on SAVE button.
Reset button will reset all the values on the page.

10. Request Search
Once the user register their details then they need to raise a request from the Request Search page
Go to Request in the menu and above page will open
User click on Search button and will show the result on the basis of search criteria
Below are the activities can be performed by Car owner
Can view their details but cannot raise a request for his own vehicle
Can search the vehicle details and raise a request for other vehicle who had register their vehicle detail

11. Request Search Below are the activities can be performed by Car pooler
Can view the vehicle details and raise a request for other vehicle who had register their vehicle detail/ with whom he/she want to do the car pool
User can search the vehicle details(car owner details) based on Facility, Shift timings and address

12. Raise a Request
Once the user clicks on search button, depending on the search criteria the result will be displayed on shown in above screen
In order to raise the request/in order to avail the car pool, Click on Request button

13. Raise a Request
Once the User click on Request button against which they want to avail car pool, a pop up will open
User need to enter the Remarks and then click on Submit button
Cancel button will close the popup
Once Submit button is clicked, the request will be raise corresponding to the respective car owner and will trigger a mail to user(requester) and car owner for approval

14. My Pending Approval(For Car Owner)
Click on My Pending Approval, above page will get open with all the result(Pending/Approved)
If the car owner wants to approve the request, check the check box and click on Accept button
The Request Status will get change from Pending to Accepted and depending on the remaining occupancy the availability/non availability of car will be shown in result set of Request search Page

15. My Pending Approval
If user wants to see only approved /rejected/pending requests then the details will be displayed accordingly depending on the selection of value in drop-down list of Status
Click on Search button.
The corresponding result will be displayed
If the Approver wants to reject the request, approver needs to check the checkbox then click on Reject button.
If the Approver wants to Block the user, so that the concerned pooler is not able to search their detail in the Request Search page then need to click on Check box and click on Block button(in my pending approval page). The concerned car pooler will get block for further Request and will not able to search the approver details on Request search page.

16. View Request
Click on View Request, above page will get open with all the result(Pending/Approved) in order to know about the status of Request raised by car pooler

17. Feedback
If any user wants to give a feedback/ suggestions then go to Feedback in the menu tab.
Click on Feedback, a page will get open and your SAP code and Name will be autopopulated
Enter the Feedback/ suggestion if any and then click on Submit .

18. In case of any query, send a mail to TransportalApps@hcl.com

19. Thank you