1. Student Information System (SIS) Progress Report
Presentation to the UTFAB
Tuesday October 28, 2008
Chris Seng, Senior Associate Registrar

2. UTFAB SIS Fall 08 Presentation
Agenda
Project Background
Improvements for Students
Plans and Goals
Funding
October 28, 2008
UTFAB SIS Fall 08 Presentation

3. UTFAB SIS Fall 08 Presentation
Project Background
Student Information System (SIS)
Software system that supports student records
From Prospective students to Alumni
Faculty, advisors and staff
Biographic and demographic data
Academic records
Catalog, curriculum and class schedules
Financial aid and billing records
More depending on the campus and system
October 28, 2008
UTFAB SIS Fall 08 Presentation

4. UTFAB SIS Fall 08 Presentation
Project Background
SIS Supports the following offices:
Academic Departments
Accounts Receivable
Admissions
Catalog and Curriculum
Division of Continuing Education
Graduate School
Housing and Dining Services
Registrar’s Office
Student Financial Services
October 28, 2008
UTFAB SIS Fall 08 Presentation

5. Improvements for Students
SSN privacy
RAMweb access
Printable Weekly Schedule
Degree audit report
Registration and class schedule
RamCT integration
Many others…
October 28, 2008
UTFAB SIS Fall 08 Presentation

6. Improvements for Students – SSN Use
Before
SSN was student identification number
SSN printed on all reports of student data
All forms requested SSN
Over 1,500 staff with access to SSN
Now
CSUID replaced SSN
SSN access very restricted
Reports/forms don’t use SSN
File scans to check for SSNs
October 28, 2008
UTFAB SIS Fall 08 Presentation

7. Improvements for Students – RAMweb
Before
Not accessible from midnight to 7:00 am
More restricted access during high demand times at beginning and end of terms.
Repeated system failures at beginning of Fall and Spring terms
Now
Hardware refresh supported by UTF
All self service and registration demands met
Volume continues to grow - ~9,500 login’s/day
Weekend and evening access to system
October 28, 2008
UTFAB SIS Fall 08 Presentation

8. Jan. 06 – Start of Semester Meltdown!
Why system upgrade is direly needed.
October 28, 2008
UTFAB SIS Fall 08 Presentation

9. UTFAB SIS Fall 08 Presentation
RAMweb Logins per Year
Quickly…
* Projected
October 28, 2008
UTFAB SIS Fall 08 Presentation

10. UTFAB SIS Fall 08 Presentation
October 28, 2008
UTFAB SIS Fall 08 Presentation

11. Improvements for Students –DARS Degree Audit
Before
Paper only
Department staff only
Not current with latest registration or program changes
Now
Real time/anytime.
Available online for advisors AND students
Foundation for graduation contracts
October 28, 2008
UTFAB SIS Fall 08 Presentation

12. UTFAB SIS Fall 08 Presentation
October 28, 2008
UTFAB SIS Fall 08 Presentation

13. Improvements for Students –Class Schedule and Registration
Before
System failures during peak usage times. (Preview Orientation and beginning of terms)
Class schedule separate system from Registration
Data collection steps (e.g. Apply for COF) required at time of registration rather than ahead of registration
Search options limited in class schedule
Now
No outages during peak times, response time is improved
Class schedule and registration systems linked (find a class and select it to register)
Registration ready – Available weeks before Registration access time for each student.
Search options expanded
October 28, 2008
UTFAB SIS Fall 08 Presentation

14. Improvements for Students –RamCT Integration
Before
Periodic (1-3 days) updates sent from SIS to RamCT
Manual updates required in some cases
Final Grades in RamCT not transported back to SIS
Now
Student enrollment changes in SIS sent real-time to RamCT
Final grades in RamCT can be imported, as faculty determine, into SIS.
October 28, 2008
UTFAB SIS Fall 08 Presentation

15. SIS Project: What’s Next?
Software Upgrades
Banner SIS 8.1 upgrade required in 2009
Huge SIS upgrade – affects all offices using system
Requires significant staff time for testing
DARS
U.Select
Operational Data Store
October 28, 2008
UTFAB SIS Fall 08 Presentation

16. SIS Project: What’s Next?
Enhancements
Registration waitlist
Online directory preference settings
Registration error message improvements
Application to graduate improvements
Changes to University Class Schedule
Registration Ready
October 28, 2008
UTFAB SIS Fall 08 Presentation

17. Projected Expenses this Year (FY09)
Projected FY09 expenses
$493,824
Software – 47%
Hardware – 7%
Staffing – 43%
Other 3%
Actual FY 08
Last year, came within 1% of projected expenses
October 28, 2008
UTFAB SIS Fall 08 Presentation

18. SIS Upgrade, the Checklist
1. Benefit as many students as possible
All students at CSU.
2. Ability to effectively utilize the fee
Your decision.
3. Not funded by CFT
Check.
4. Adherence to budget and accountability
Within 1% last 2 years.
5. Potential for direct student use
Absolutely.
6. Effort, thought & clarity in plan
7. Quantitative usage data
RAMweb usage
8. Financial co-sponsorship
~75% funded by University.
9. Central/distributed balance
10. Cost/benefit ratio
October 28, 2008
UTFAB SIS Fall 08 Presentation 18

19. Questions Are Most Welcome
Thank you for your support of this project.
October 28, 2008
UTFAB SIS Fall 08 Presentation