1. Commercial Skills Testing Information Management System (CSTIMS)
CDL Examiner Training and Certification
AAMVA
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2. Topics CDL Examiner Training & Certification Requirements
CSTIMS Functionality:
Creating Examiner Training Classes
Examiner Training Management (Registering Examiners)
Entering Examiner Scores
Reports and notification
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3. CDL Examiner Training & Certification Requirements
Requires all State Knowledge and Skills Test Examiners to successfully complete a formal CDL training course and examination before being certified to administer CDL knowledge and skills tests
Requires all Third Party CDL Skills Test Examiners successfully complete a formal CDL training course and examination as prescribed by the state before being certified to administer CDL skills tests
Require State and Third Party CDL Test Examiners to successfully complete a refresher training course and examination every four years to maintain their CDL Test Examiner certification’
49 CFR § (f) – ‘Require State and third party CDL test examiners to successfully complete a refresher training course and examination every four years to maintain their CDL test examiner certification’
49 CFR § (e)
383.5 – Definitions
Third Party Testing
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4. CDL Examiner Training & Certification Requirements
Maintain a record for every CDL State Knowledge and/or Skills Test Examiner and CDL Third Party Skills Test Examiner that documents the:
Results of the criminal background check,
Results of CDL examiner test training; and
The date that each CDL test examiner was certified to conduct test(s).
Rescind the certification to administer CDL tests of all test examiners who:
Do not successfully complete the required refresher training every four years;
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5. Topics CDL Examiner Training & Certification Requirements
CSTIMS Functionality:
Creating Examiner Training Classes
Examiner Training Management (Registering Examiners)
Entering Examiner Scores
Reports and notification
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6. Creating Examiner Training Classes – Admin Menu
A user with the Training Coordinator (TC) security role may access the ‘Examiner Training Classes’ menu option, under the ‘Admin’ file menu to create or modify Examiner Training Classes.
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7. Creating Examiner Training Classes
After selecting ‘Examiner Training classes’, list of all training classes in CSTIMS for your jurisdiction are displayed.
- Use the ‘pencil icon’ on the left of the row to review and/or edit an existing training class.
- To add a new training class, click on the ‘Add Training Class’ button.
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8. Creating Examiner Training Classes
This page is divided into three sections:
Class Information
Class Location
Class Instructor
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9. Creating Examiner Training Classes
The first section requires details/information of the training course and test type.
There are three possible types of classes:
1) Third Party (material used should only cover skills testing)
And for State Examiners:
2) CDL Knowledge (for State Knowledge Examiners)
3) CDL Skills (material used for this training should include all modules for Skills as well as Knowledge test)
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10. Creating Examiner Training Classes
After selecting the ‘Test Type’ and entering all required (*) fields, click ‘Create’ to create new class. ‘Training class successfully created’ confirmation message will display.
If needed, all entered information can be reset by clicking ‘Reset Form’ button.
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11. Creating Examiner Training Classes – Import Options
Import menu options are available to import (1) Training Class information, (2) Class Registrations and (3) Examiner Scores.  These capabilities are especially useful if Jurisdictions have historical information to get into CSTIMS, as well as for Jurisdictions that have a large # of training classes and class registrations.
Training Class Import: AAMVA will provide an Excel template that would need to be populated by the jurisdiction. Jurisdictions can use the ‘Import Training Class’ option to upload into CSTIMS
Training Class Registration import: AAMVA will provide an Excel template that would need to be populated by the jurisdiction. Jurisdictions can use the ‘Import Class Registrations’ option to upload into CSTIMS. This would allow for uploading of class registrants rather than assigning them manually (covered later in these set of slides), and can be used for historical classes before scores could be imported or for existing training classes with large number of registrants
Multi-Training Class Score import: AAMVA will provide an Excel template that would need to be populated by the jurisdiction. Jurisdictions can use the ‘Import Examiner Scores’ option to upload into CSTIMS. This would allow for uploading of scores for multiple classes (covered later in these set of slides)
Contact the CSTIMS Support Team for more information.
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12. Updating Examiner Training Classes
To update training class details, click on the ‘pencil’ icon on the left of the row listing the training class.
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13. Updating Examiner Training Classes
Enter updates in class details tab, click ‘Update’ button.
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14. Topics CDL Examiner Training & Certification Requirements
CSTIMS Functionality:
Creating Examiner Training Classes
Examiner Training Management (Registering Examiners)
Entering Examiner Scores
Reports and notification
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15. Examiner Training Management
When examiner training classes are created, the Training Coordinator can enroll examiners into training courses from ‘Examiner Training Management’ menu option in the ‘Admin’ file menu.
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16. Examiner Training Management
When directed to examiner training management page, active examiners (default) are listed in a table.
Click on ‘pencil’ icon next to an EX’s name in order to register EX into a training class or view all classes that examiner is already registered for or attended in the past in the ‘Training Class Details’ (see next two slides).
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17. Examiner Training Management
When the ‘pencil’ icon is clicked, the Examiner Training page will display. All available classes for that examiner type will be listed in the ‘Available Classes’ dropdown list.
Select a class from dropdown list and click ‘Update’ button to register Examiner to the class.
Once updated, ‘Examiner Information has been updated successfully’ confirmation message will display.
NOTE: Examiners with Skills type will be able to register in training classes labeled with both Skills and Knowledge types. Examiners with Knowledge type will only be able to register in training classes labeled as Knowledge type.
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18. Examiner Training Management
If Examiner needs to be removed from training class, simply click ‘X’ icon to the left of the row listing the ‘Training Class Details’.
It’s important to note that the “Examiner Type” can be changed (CDL Knowledge to CDL Skills or vice versa), both here as well as in the “Examiner Details” tab under Admin -> User Administration page.
If the examiner is a third party examiner, the endorsements and restrictions (that can later appear on their certificate) will be maintained from on this page. Endorsements that impact CDL Skills Test scheduling (e.g., Passenger, School Bus) are kept in synch between this page and the “Examiner Details” page.
NOTE: Examiners with Skills type will be able to register in training classes labeled with both Skills and Knowledge types. Examiners with Knowledge type will only be able to register in training classes labeled as Knowledge type.
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19. Topics CDL Examiner Training & Certification Requirements
CSTIMS Functionality:
Creating Examiner Training Classes
Examiner Training Management (Registering Examiners)
Entering Examiner Scores
Reports and notification
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20. Entering Examiner Scores
Once a training class has been completed, scores for Examiners can be entered two ways, ‘Examiner Training Management’ menu option under ‘Admin’ or through the ‘Import Score’ option.
From ‘Examiner Training Management’ page, click on the ‘pencil’ icon to the left of the row listing the Examiner’s name, and the Examiner Training popup box will display.
If Examiner has completed a training session, ‘pencil’ icon will display next to Class Name indicating the score can be entered. An ‘X’ icon will display for classes that have not started/are in progress and allow user to remove the examiner from the class.
Click on the ‘pencil’ icon next to Class Name to enter scores for examiners.
-1 indicates a no show
0 means score missing
80 and above indicate a pass
Below 80 indicate a failure
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21. Entering Examiner Score
Enter score in ‘Score’ field (passing- 80% and above; failing- below 80%). For no shows, enter (-1).
Once score is entered, click on the ‘Save’ icon and scores will update for Examiners.
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22. Entering Examiner Score – Import score using MS Excel
Second method is to bulk import scores for multiple examiners for a training class. To bulk import score, a template must be created using ‘MS Excel’ (file extension of .xlsx).
Three required columns are needed in order to successfully update scores:
- Examiner ID: Examiner specific information to identify the examiner whom the score is intended for.
- Class ID: Class specific information
- Score: Individual scores given to the Examiners (80% and above pass, below 80% fail, and (-1) indicating no shows)
Once specified details and scores are entered, save template.
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23. Entering Examiner Score
From the ‘Examiner Training Classes’ page, an ‘MS Excel’ icon next to the class name for classes that have completed, indicates score management capabilities are available.
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24. Entering Examiner Scores (Import Score using MS Excel)
When the icon is clicked, ‘Import Examiner Scores For:’ page will display. Browse and open template created for bulk examiners and their scores. Click ‘Import’ button and confirmation of successful updating of scores will be displayed.
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25. Entering Examiner Score
Update Scores:
After scores have been entered, user can update scores if necessary.
Several options to update scores:
Once scores have been entered, user can go back to the ‘Class Details’ page and click on ‘Class Score’ button. User can then edit/update Examiner’s score individually.
From the ‘Examiner Training Management’ page, user can re-enter scores for Examiner’s individually.
User can re-enter scores through Import Score using MS Excel method for a single or multiple Examiners. All the scores will be overwritten by the information in the new MS Excel template.
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26. Topics CDL Examiner Training & Certification Requirements
CSTIMS Functionality:
Creating Examiner Training Classes
Examiner Training Management (Registering Examiners)
Entering Examiner Scores
Reports and notification
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27. Reports and Notification
Training Class Summary
From Examiner Training Classes page, clicking on ‘Export’ will generate a summary report of all training classes.
Summary Report includes:
- General details of training class (class name, location, class id, instructor name)
- Start date
- Max and total number of Examiner’s enrolled
- # of Passed/ Failed/ Did Not Show/ Scores Missing
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28. Reports and Notification
Training Class Roster
The ‘printer’ icon found in the Examiner Training Classes page serves two functions.
For current classes, if clicked, will generate a training class roster of all Examiners registered for particular class.
For classes that have been completed, if clicked, will generate certificates for those Examiners that have successfully completed and passed the training class.
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29. Reports and Notification
Examiner Certificates
From the ‘Examiner Training Management’ page, user can click on the ‘print’ icon next to individual Examiners to generate certificates for those that have successfully completed and passed training courses.
Certificates can also be generated from the ‘Examiner Training Classes’ page, also by clicking on the ‘print’ icon for training classes that have completed.
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30. Reports and Notification
This is an example of a State Examiner certificate.
The background image with the state seal as well as the chief signature can be customized per state’s specifications.
All the examiner information, training dates, scores, are all kept in the database for any future auditing or follow up needs.
Training completion date is what drives the reports that show who’s due for training.
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31. Reports and Notification
In this example, the state specific restrictions, endorsements, as well as the class is visible on the 3rd party Examiner Certificate.
All the examiner information, training dates, scores, are all kept in the database for any future auditing or follow up needs.
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32. Dashboard notifications: identify Examiners due for Training
Reports and Notification
Dashboard notifications: identify Examiners due for Training
Through the Dashboard functionality, CSTIMS notifies the CDL monitor whether examiners have satisfied the minimum training requirements.
Other filters on the dashboard Examiner tab can be applied so that management can quickly view a list of examiners with:
No Completed training date
Training Past Due
Training not scheduled
Minimum training requirement not met
Training scheduled in the next (3, 6, 12 months)
This will help them assess the need to plan more training classes, follow up on status, and respond to audits.
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33. Questions ?
This document was created through financial support and assistance from the Federal Motor Carrier Safety Administration (FMCSA). The American Association of Motor Vehicle Administrators is not a part of the United States Government or of FMCSA; therefore, they do not represent the official position or policies of the FMCSA, the United States Department of Transportation, or the United States Government.
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