1. prof. dr Slavisa Moljevic
Enhancement of HE research potential contributing to further growth of the WB region
prof. dr Slavisa Moljevic
Todor Obradovic
1st Quality Assurance Committee meeting at the University of Montenegro, scheduled for 23 – 25 March 2017

2. WP1. Preparation for the HR research management reform
1.1. Research potential at WBC universities mapped
Start date
End date
Description of the activity carried out
UES filled questionnaire with great number of different qualitative and quantitative data for mapping research human potential and issues and made report on mapping the research human potential and issues at University of East Sarajevo. These activities are organized within regularly university’s self-evaluation report for All faculties and academies of University participated in the realization of this activity.
Specific and measurable indicators of achievement
Number of participated faculties: 17
Number of people involved in the integration of data: 4
Number of chapters in the report: 8
Number of replied questions in the questionnaire: 79
Planned results
Described activities per different chapters needed for creating strategy for researchers (SWOT analysis)
Identified calls for actions

3. WP1. Preparation for the HR research management reform
1.2. Review of HR strategies at EU partners
Start date
End date
Description of the activity carried out
Active participation of UES representatives at meetings, Getting knowledge about recruitment strategy, Empowerment for employability and the stage and job unit, Functioning of technology transfer office, PhD cycle of study, Innovations in Doctoral Training, Supervisor training, Importance of HR strategy for researchers, and internationalization of the scientific community.
Specific and measurable indicators of achievement
Number of educated persons: 4
Number of days spent on training: 6
Planned results
Education of person that will be able to train academic community at the University of East Sarajevo.

4. WP1. Preparation for the HR research management reform
1.3. Comparative analysis
Start date
End date
Description of the activity carried out
Report on mapping the research human potential and issues in University of East Sarajevo. First phase implemented a desk research, based on the “Questionnaire for mapping the research human potential and issues in WBC universities”, which has been developed in scope of project. The questionnaire covers a range of topics relevant for HR management in research institutions, all of which are highlighted in the European Charter and Code, or The Human Resources Strategy for Researchers (HRS4R) process. The completed questionnaire is annexed to this report.
For the purpose of a desk research, a work group was established at the university. The work group was coordinated by mrs. Jovana Amović. Other members of the work group were: prof. Stevan Trbojević, prof. Dejan Bokonjić, asst. prof. Slaviša Moljević, mr. Nenad Marković, MSc. The desk research involved a review of the different legal documents, reports, procedures and manuals and a data collection, which has been performed with collaboration of the various departments and faculties.
Most of the activities were carried on by two sectors, Science, Research and Development Office, and Quality Assurance Office at the University. After extensive analysis of the existing data already available in the field of research, the adapted questionnaire was drafted for faculties, in order to provide us with the information only available to them. This adapted version of questionnaire was delivered to the 15 faculties’ secretaries, who filled them in. All collected data was summed up and entered into the final version of the questionnaire. Internal research also included the analysis of the interinstitutional rules and regulations. External research included the analysis of laws and by‐laws regulating research and higher education in Republic of Srpska and Bosnia and Herzegovina.
Specific and measurable indicators of achievement
Comparative analysis done
Planned results
Comparative analysis was preparatory document for applying for Charter and Code.

5. WP1. Preparation for the HR research management reform
1.4. Action plans for HE management reform
Start date
End date
Description of the activity carried out
There were several meetings with rector and vice-rectors as well as with key administrative employees who can bring changes with potential HR strategy during May To all of them questionnaire for mapping research human potential and issues as well as report were presented and explained with special emphasis on calls for actions.
Specific and measurable indicators of achievement
Number of contacted key persons: 7
Planned results
Commitment to the realization of project activities and to the developing and implementation of Human research strategy.

6. 1.5. HR offices and centers equipped
Start date
End date
and now…
Description of the activity carried out
This activity started few months ago. For the first time in B&H there will be organized Join or common procurement of equipment for 2 universities in accordance with national legislation. For now, the agreement between institutions is constituted and signed. Equipment specifications were reviewed and approved.
Specific and measurable indicators of achievement
Equipment specification.
Planned results
Procured equipment.

7. WP2. Excellent university for the researchers
2.1. University centers and HR offices reinforced
Start date
End date
Description of the activity carried out
University of East Sarajevo sent necessary information to the project coordinator for writing final report for 2.1.
Specific and measurable indicators of achievement
Number of chapters: 3
Planned results
Written report of the University of East Sarajevo

8. 2.2 Administrative staff competences improved
Start date
End date
Description of the activity carried out
Active participation of representatives of UES in discussions.
Getting knowledge about: research strategy of University of Polytechnic Torino, implementation of the UK Concordat to Support the Career Development of Researchers.
Specific and measurable indicators of achievement
Number of educated persons: 3
Number of days spent on training: 3
Planned results
Education of person that will be able to train academic community at the University of East Sarajevo.

9. WP2. Excellent university for the researchers
2.4 HRS4R strategy created and adopted at partner universities
Start date
End date
Description of the activity carried out
Formed work group developed strategy HRS4R. This strategy was adopted by Senate of the University and sent to European Commission for final decision about acceptance.
Specific and measurable indicators of achievement
Number of documents developed: 5
Planned results
Submitted HRS4R to European Commission.

10. 2.5. Training trainers
Start date
End date
Description of the activity carried out
Participation, active discussion, work in small groups (Coventry meeting).
Specific and measurable indicators of achievement
Number of persons educated: 1
Number of days spent on education: 4
Planned results
Educated person needed for trainings at home institution.

11. 2.6. Promotion procedures improved
Start date
End date
Description of the activity carried out
For this purpose, questionnaire on academic promotion was filled and sent to project coordinator. The following topics have been addressed: list academic and/ or scientific titles awarded/promoted, basement of academic promotion,
Specific and measurable indicators of achievement
Number of pages for the created questionnaire: 4
Number of people engaged: 4
Planned results
Created questionnaire.

12. 2.7. Plagiarism monitoring tools implemented
Start date
End date
This activity hasn’t realized yet.
Description of the activity carried out
This activity will be done together for B&H universities.
Specific and measurable indicators of achievement
Specifications of different actions which procured software can do.
Planned results
Procurement of appropriate software for plagiarism.

13. 2.8. Ethical committee procedures improved
Start date
End date
Description of the activity carried out
A report about functionality of ethics committee is made. Following chapters were done: abstract, introduction, national legal framework in the partner country, bodies responsible for ethics, institution’s legal framework and remarks/ suggestions for improvement.
Specific and measurable indicators of achievement
Number of chapters addressed: 5
Number of pages: 3
Number of persons involved: 4
Planned results
Improved ethical committee procedures.

14. 2.9. Cooperation with scientific diaspora established
Start date
End date
Description of the activity carried out
All faculties and academies were contacted related to functioning of alumni networks. All information about existence of these networks were sent to the project coordinator for the wider dissemination.
Specific and measurable indicators of achievement
Number of pages done: 1
Number of people involved: 6
Planned results
Improved contacts with wider auditorium of researchers.

15. WP3. Excellent researchers for the community
3.1. Researchers trained on C&C and HRS4R
Start date
seminar
End date
Description of the activity carried out
Working group held 2 seminars and educated 102 researchers from different levels. Special emphasis in education was on significance and role of European charter and code for researchers, developed strategy of human resources for researchers, presentation of internal analysis results, methodology of scientific research work, entrepreneurial skills, connection with industry organization
Specific and measurable indicators of achievement
Number of educated persons at home institution: 102
Different sectors addressed: 5
Planned results
Educated persons at home institution.

16. 3.2. Webpages offer opportunity links
Start date
End date
until now…
Description of the activity carried out
All researchers are registered in the university information system. Also all researchers are registered in the students’ survey system. And, all researchers will be registered in the eNIR system, recently developed. For now, there is activity related to enter all research results in this system.
Other visibilities will be done during getting HR research in excellence code (job vacancies, placement of all researchers on the university web page).
Specific and measurable indicators of achievement
Number of researchers registered in the electronic system: 882
Planned results
databases of researchers, registered researchers in informational system.

17. WP4. Quality at
4.1. Quality Assurance Committee (QAC) established
Start date
End date
Description of the activity carried out
Our project team member prof. dr Dejan Bokonjic appointed in this team.
QAC will meet regularly to prepare project quality standards, procedures and reports, to discuss and evaluate the progress of the project realization, to monitor the activities of all partners, and manage whatever problems there may arise in the course of the project. It is planned that QAC meets once a year though it is possible to have more frequents meetings if necessary.
Specific and measurable indicators of achievement
Next meeting will be organized in Podgorica from 23/25 March 2017

18. 4.2. Project quality procedures developed
Start date
End date
End of 2017
Description of the activity carried out
Quality manual developed on the level of the project. UES is following recommendation can be found in the manual.
Specific and measurable indicators of achievement
Word templates and ppt templates developed.
Feedback and attendance list created
Logo established
Checklist for review of deliverables introduced
Self assessment report developed
Planned results
UES is using all developed documents regular during implementation of different activities

19. WP5. Dissemination and exploitation at Re@WBC
5.1. Project web-site created and regularly updated
Start date
End date
Description of the activity carried out
Project web site is developed on the level of the project by project coordinator. UES made a link on its web site with central project web site. Also UES was regularly sending all deliverables, news and performed activities for the web site to project coordinator
Specific and measurable indicators of achievement
Web site developed and regularly updated
Planned results

20. 5.2. Promotional material distributed
Start date
End date
Description of the activity carried out
Not still done. Procedure for developing of promo material is started.
Specific and measurable indicators of achievement

21. 5.3. Project results disseminated
Start date
End date
Description of the activity carried out
Dissemination plan is developed
Several seminars organized for dissemination of project activities.
Specific and measurable indicators of achievement
All activities should be disseminated on the Faculty and University level.

22. 5.4. The label "HR Excellence in Research" obtained by a number of WB partner universities
Start date
End date
until now…
Description of the activity carried out
All necessary documents were submitted recently. UES for reply as positive with minor changes. We clearly defined responsible persons for each activity and also we made robust monitoring plan.
Specific and measurable indicators of achievement
Obtained or not obtained?
Planned results
Obtained code.

23. 5.5. Establishment of awards for young researchers
Start date
End date
Description of the activity carried out
This activity will be carried out during the University day 24 May 2017.
Specific and measurable indicators of achievement
Number of awards for young researchers: ?

24. WP6. Management at Re@WBC
6.1. Kick-off and coordinating meetings realised
Start date
End date
Description of the activity carried out
Presentation of the University of East Sarajevo. Active participation in discussions.
Specific and measurable indicators of achievement
Number of persons participated at the meeting: 2
Number of days spent at the meeting: 4
Planned results
Presented University of East Sarajevo.

25. 6.1. 1st Steering Committee Meeting
Start date
End date
Description of the activity carried out
Presentation of situation with realization of activities at University of East Sarajevo.
Specific and measurable indicators of achievement
Number of persons participated at the meeting: 1
Number of days spent at the meeting: 3
Planned results
Revision of all realized activities until

26. 6.2. Procedures for project management
Start date
End date
Description of the activity carried out
Project management guide developed. We are using this guide as support tool for financial management of our project
Specific and measurable indicators of achievement
Active usage of guide for management of the project

27. 6.3. PA signed
Start date
End date
Description of the activity carried out
Partnership agreement is signed.
Specific and measurable indicators of achievement
Planned results

28. Thanks for attention!!!!!!