1. SJP Check-in & Time2Track Supervisor Training Part One
The Department of Community Engagement at Adler University

2. First month expectations for sites include
Orientation
Site will notify and facilitate interns of any required HR related screening such as background checks and/or fingerprinting.
Sites are expected to cover costs of any HR-related screening.
Designated Site Supervisors must provide an orientation to interns that informs interns of the following:
History and Mission of the organization
Current deliverables
The population being served
How the organization’s efforts relate to Social Justice
Skills that interns will learn
Intern expectations (professional decorum, dress code, and communications)

3. Student acclimation to sites
Site Supervisors are expected to introduce interns to staff to help them settle into their placements.
Sites are expected to determine a clean working area for interns to complete projects and tasks. It is understood that sites may have limited space in which case arrangements should be made to share working areas when appropriate.
If interns are to communicate within the organization’s system, communication guidelines should be explicitly explained to interns at the time of orientation and provided to interns in written detail.
Interns are expected to share their available time to commit to a minimum of 8 to 10 hours per week with their Site Supervisor to develop a monthly schedule. Students complete these hours either in two half days within a week (via large blocks of time) or one full day (8 to 10 hours).
It is recommended that the first week of each month for interns and Site Supervisors set up a monthly schedule to follow for the purposes of staying on track with projects and student hours.

4. Check-ins
Please be sure to review the Community Engagement website, which includes the SJP Orientation slides as well as other important information regarding the SJP
Are there any questions or concerns thus far as you are beginning to orient students and as they acclimate to your sites?
role-and-responsibilities-3/

5. Brief Overview of Time2Track (T2T)
Time2Track is used by site supervisors to:
Approve intern hours worked
Complete mid term evaluations
Complete final evaluations

6. Brief Overview of Time2Track (T2T)
Assets
Current drawbacks
Issues with the previous system
Intuitive design
Easy-sign off on student hours
Accept/Reject
Hours approved as you go
sent when hours submitted
Vendor support/help videos
For supervisors and students
Clinical design
Customizability

7. Signing-up
Checking spam
Clicking the link
contact

8. Signing-up

9. Signing-up

10. Linking with students
Student will not show until they submit hours for approvals for the first time

11. Approving Hours - Main Screen

12. Approving Hours - Detail

13. Approving Hours Reject:
You can send the hours back to the student by rejecting them and adding notes.
The student can make the adjustments and resubmit

14. Approving Hours ACCEPT:
If you accept, a banner will appear on the top.
It will also say approved on the bottom.

15. SJP Timeline Placement selection throughout September
Students begin to contact sites in September
Initial Meetings throughout September
Students expected to begin Late September/Early October
Students should be on site through the end of Spring Term 2017
Annual Community Engagement Symposium May 30th, 2017

16. Next Time 2 Track Training…
The next Time 2 Track Training will focus on completing student evaluations
Scheduled for November