1. The Foundational tasks in the GEO 2016 Work Programme Concept and lessons learned
Giovanni Rum, GEO Secretariat
GEO Work Programme Symposium
Geneva, 2-4 May 2016

2. A coordinated set of foundational Tasks
Foundational tasks have been defined to implement GEO Core Functions and play a central role in ensuring the basic GEO “platform” is in place by
Directly addressing the development of key GEO elements, like GEOSS, User needs, Knowledge base, Communication and outreach, are properly developed in a coherent manner and
Properly interfacing and supporting the other GEO activities (Flagships, Initiatives, and Community Activities).
They use 100 % of the GEO Trust fund available resources (cash contributions as well as the time of the seconded experts), excluding those earmarked for specific initiatives or Flagships.
They also use additional contributions in kind from Members and Participating Organizations, where they are necessary to deliver the planned outcome

3. Work Programme overall organization
This schematic picture establishes functional and temporal links among the different activities and the working interfaces among the different teams so that they properly interact to achieve the identified targets.

4. GEO Workflow GEO Initiatives and Flagships Community Activities
User
Products and
Services
GEO Initiatives and Flagships
Policy Mandate
User Requirements
Community Activities
GEOSS Development
SBA’s Process
User needs
Observation requirements
Knowledge
Enabling
Data Sharing RF
Protection
Capacity Building
CB Coordination
Coordination
Data & info generation
Global Systems
Operations
EO Resources
Space, non-space
Data
Information
Knowledge
Resources connection
Knowledge base
GCI – Common Infrastructure
DM Principles
GCI
Operations
User
Access
Communications Networks
GEONETCast

5. Foundational Tasks – current ListGD
GEOSS Development and GCI Operations
GD-01
Advancing GEOSS Data Sharing principles
GD-02
GCI Operations (including access to Knowledge)
GD-03
Global Observing and Information Systems (new) (includes systems like WIGOS. GCOS; …. And reference datasets)
GD-04
GEONETCast Development and Operations
GD-05
GEOSS satellite Earth Observation Resources (includes advocacy for continuity)
GD-06
GEOSS in situ Earth Observation Resources (includes inclusion of citizens’ observatories) (includes advocacy for continuity)
GD-07
GCI Development (includes development of Data Management guidelines)
GD-08
SBAs processes: Systematic determination of user needs / observational gaps
GD-09
Knowledge Base development
GD-10
Radio-frequency protection
GD-11
Utilization of Communication Networks CD
Community Development
CD-01
Capacity Building coordination
CD-02
Reinforcing engagement at national and regional level
CD-03
Assess the benefits from EOs and of their socio-economic value SO
Secretariat Operations
SO-01
Management and Support
SO-02
Communication and Engagement
SO-03
Monitoring and Evaluation
SO-04
Resources Mobilization

6. Foundational Tasks Resource Summary External contributions
From the 2016 Budget approved at GEO-XII Plenary
GEO Secretariat
External contributions
Hours
41689
58800
Cash (kCHF)
1400
2000

7. Impacts on Secretariat Organization
Foundational Tasks Coordination
Overall coordination
Execution and or support to the execution (case by case, see details in the Work Programme)
Budget management, including matching activities and results with available resources
Interfacing with the Community Activities, GEO Initiatives and Flagship in the SBA of competence.
Planning documents (Activities description, Implementation Plans)
Progress reports
M&E specific inputs to support Monitoring
Day by day interaction

8. Impacts on Secretariat Organization
Foundational Tasks Coordination
Overall coordination
Execution and or support to the execution (case by case, see details in the Work Programme)
Budget management, including matching activities and results with available resources
Interfacing with the Community Activities, GEO Initiatives and Flagship in the SBA of competence.
Planning documents (Activities description, Implementation Plans)
Progress reports
M&E specific inputs to support Monitoring
Day by day interaction

9. Work Programme Management arrangements
Principles from GEOSEC perspective
Shared information
Clear duties and responsibilities for each GEOSEC staff
Master Bar Chart, showing:
Key milestones for each FT (and each GI)
Functional and temporal interactions among different activities
Constant interaction of GEOSEC experts with “external” teams

10. Staffing Plan 2016 December 2015 STAFF POSITIONS TECH & SCIENT EXPERTS
SPECIAL
DIRECTOR
S ADMIN MGMT
EXT REL MGMT
COMMS
WP COORD
USER NEEDS
GEOSS COORD
GCI SUPPORT
DS SUPPORT
M&E COORD
S ADMIN SUPP
IT OFFICER
ADMIN SUPP
CB COORD
RES MOBIL
CLIM COORD
BIO 6 ECO
DISASTERS
EN & MINERAL
HEALTH
INFR & TRANSP
URBAN DEV
WATER
FOOD SECUR
GEOGLAM
AFRIGEOSS
AMERIGEOSS
SDGs
December
2015
FOUNDATIONAL TASKS
GEOSS DEVELOPMENT -- GD 1
DATA SHARING 2
GCI OPERATIONS 3
GLOBAL OBS SYSTEMS 4
GEONETCAST 5
EO RESOURCES SATELLITES 6
EO RESOURCES NON-SPACE 7
GCI DEVELOPMENT 8
SBAs USER NEEDS 9
KNOWLEDGE BASE DEVELOP 10
RF PROTECTION 11
COMMS NETWORKS
COMMUNITY - CD
CB COORDINATION
REINFORCE ENGAGEMENT
EO BENEFITS
SECRETARIAT OPERATIONS
MGMT & SUPPORT
COMMS & ENGAGEMENT
MONITORING 6 EVALUATION
RESOURCES MOBILIZATION
SPECIAL INITIATIVES
GEOGLAM
AFRIGEOSS
AMERIGEOSS
SDGs

11. Staffing Plan 2016 June 2016 STAFF POSITIONS TECH & SCIENT EXPERTS
SPECIAL
DIRECTOR
S ADMIN MGMT
EXT REL MGMT
COMMS
WP COORD
USER NEEDS
GEOSS COORD
GCI SUPPORT
DS SUPPORT
M&E COORD
S ADMIN SUPP
IT OFFICER
ADMIN SUPP
CB COORD
RES MOBIL
CLIM COORD
BIO 6 ECO
DISASTERS
EN & MINERAL
HEALTH
INFR & TRANSP
URBAN DEV
WATER
FOOD SECUR
GEOGLAM
AFRIGEOSS
AMERIGEOSS
SDGs
June
2016
FOUNDATIONAL TASKS
GEOSS DEVELOPMENT -- GD 1
DATA SHARING 2
GCI OPERATIONS 3
GLOBAL OBS SYSTEMS 4
GEONETCAST 5
EO RESOURCES SATELLITES 6
EO RESOURCES NON-SPACE 7
GCI DEVELOPMENT 8
SBAs USER NEEDS 9
KNOWLEDGE BASE DEVELOP 10
RF PROTECTION 11
COMMS NETWORKS
COMMUNITY - CD
CB COORDINATION
REINFORCE ENGAGEMENT
EO BENEFITS
SECRETARIAT OPERATIONS
MGMT & SUPPORT
COMMS & ENGAGEMENT
MONITORING 6 EVALUATION
RESOURCES MOBILIZATION
SPECIAL INITIATIVES
GEOGLAM
AFRIGEOSS
AMERIGEOSS
SDGs

12. Staffing Plan 2016 December 2016 STAFF POSITIONS TECH & SCIENT EXPERTS
SPECIAL
DIRECTOR
S ADMIN MGMT
EXT REL MGMT
COMMS
WP COORD
USER NEEDS
GEOSS COORD
GCI SUPPORT
DS SUPPORT
M&E COORD
S ADMIN SUPP
IT OFFICER
ADMIN SUPP
CB COORD
RES MOBIL
CLIM COORD
BIO 6 ECO
DISASTERS
EN & MINERAL
HEALTH
INFR & TRANSP
URBAN DEV
WATER
FOOD SECUR
GEOGLAM
AFRIGEOSS
AMERIGEOSS
SDGs
December
2016
FOUNDATIONAL TASKS
GEOSS DEVELOPMENT -- GD 1
DATA SHARING 2
GCI OPERATIONS 3
GLOBAL OBS SYSTEMS 4
GEONETCAST 5
EO RESOURCES SATELLITES 6
EO RESOURCES NON-SPACE 7
GCI DEVELOPMENT 8
SBAs USER NEEDS 9
KNOWLEDGE BASE DEVELOP 10
RF PROTECTION 11
COMMS NETWORKS
COMMUNITY - CD
CB COORDINATION
REINFORCE ENGAGEMENT
EO BENEFITS
SECRETARIAT OPERATIONS
MGMT & SUPPORT
COMMS & ENGAGEMENT
MONITORING 6 EVALUATION
RESOURCES MOBILIZATION
SPECIAL INITIATIVES
GEOGLAM
AFRIGEOSS
AMERIGEOSS
SDGs

13. Foundational Tasks – Progress since GEO-XII
Formation of the task teams almost complete
“kick-off” teleconferences were run with the objective of:
Validate/update task activities description for 2016
Confirm the “deliverables” for 2016
Confirm the level of the estimated resources and their availability (still to be completed)
Define a high level schedule of activities and milestones
Identify the needs for interaction with other task teams (not only FTs but also Community Activities and Candidate Initiatives)
Collection of additional inputs and contributions.

14. Thank you!
Giovanni Rum:

15. GEOSS Development and GCI Operations

16. Community Development

17. Secretariat Operations