1. Roles and Responsibilities
Session 1
Roles and Responsibilities
Club Secretary
District 3310 Assembly 2010/11

2. Learning Objectives Identify the role of the Secretary
Identify ways to work with your club as Secretary
District 3310 Assembly 2010/11

3. Club Secretary Responsibilities
Maintain membership records
Record attendance and send reports to the District Governor
Send out notices of meetings
Record and maintain minutes
Make required reports to RI
Collect membership dues and submit subscriptions
District 3310 Assembly 2010/11

4. Club Secretary Responsibilities
Update and review membership data
Pay club dues
Update club data
Report new club officer information View the club’s Rotary Foundation contribution reports
District 3310 Assembly 2010/11

5. Reporting Duties Semi-annual report Monthly attendance reports
Membership data form
Visiting Rotarians attendance reports
Rotarian relocation forms
Changes to Club data
Official Directory data form
District 3310 Assembly 2010/11

6. Role and Responsibilities Club Administration Committee
District 3310 Assembly 2010/11

7. Identify the role of the club administration committee
Learning Objectives
Identify the role of the club administration committee
Select appropriate committee members
District 3310 Assembly 2010/11

8. Role and Responsibilities
Conduct activities associated with the effective operation of the club
Organise weekly and special programs
Track club attendance
Promote fellowship among club members
Produce club bulletin
District 3310 Assembly 2010/11

9. Promoting Attendance Make weekly programs relevant and interesting
Make club meetings enjoyable
Stress the importance of regular attendance
Ensure all members are actively involved
Encourage members to do make-up meetings
District 3310 Assembly 2010/11

10. Selecting Committee Members
Attention to detail
Knowledge of Rotary policies
Organizational skills
Communication and writing skills
Design or publishing skills
Computer skills
District 3310 Assembly 2010/11