1. Identifying and prioritising mitigation options

2. Introduction Welcome & Acknowledgement Background Housekeeping
Workshops  action plan
General Manager’s support
Housekeeping
Facilities, OH&S, Turn off mobiles
[Insert Council logo]
[Introduce the Mayor, a Councillor or the GM to officially open the workshop]
[Acknowledge the traditional owners]
[Provide the background to the project noting the support of the General Manager]
[Housekeeping]

3. Introduction Purpose Program Introductions Evaluation forms
Developing a Climate Change Action Plan
Program
Keeping to time
Respectful discussion
Introductions
Evaluation forms
[Note the purpose of the workshop/s]
[Outline the program, noting the importance of keeping to time and keeping discussion respectful, invite any deniers to make a statement now so as to refrain from disrupting proceedings later]
[Invite introductions from around the room if necessary]
[Ask that pre-workshop evaluation forms be completed]
Right: Brainstorming mitigation options at Clarence Valley Council

4. Progress Gain internal support Steering Committee Meeting 1
-Develop a planning program
Workshop 1
-Introduction
Steering Committee Meeting 2
-Research adaptation options
Steering Committee
Meeting 4 -Action plan
Meeting 5 -Review
Steering Committee Meeting 3
-Mitigation
Workshop 4
-Mitigation actions
Identify Planning Team
Workshop 2
-Risk assessment
Workshop 3
-Adaptation actions
[Provide an overview of the climate change action planning process thus far and the overall objectives and goals]. 4

5. Expected outcomes Participants will:
Brainstorm greenhouse gas mitigation actions
Prioritise mitigation actions using an evaluation process
By working as a group & in small
groups
The expected outcomes of this workshop are that we will brainstorm greenhouse gas mitigation actions and prioritise the actions using an evaluation process. We will work as one group and also in small groups to complete 3 or 4 exercises. Depending on the time available, the Steering Committee may complete the fourth exercise at some point after the workshop [insert any variations to this process].
Photo by yewenyi

6. Emissions inventory
[Outline what the Steering Committee, facilitator or other individuals have achieved by completing module 5 – note the process and outputs]
[Outline what the Steering Committee, facilitator or other individuals have achieved by completing module 5 – note the process and outputs]

7. Emissions profile
[Insert a visual representation of Council’s greenhouse gas inventory completed in module 5]
[Discuss the greenhouse gas inventory and the major sources of emissions].

8. (1) Brainstorming actions
Groups of 3- 5
Emission Reduction Action Template for each major source of emissions (A)
Some actions already identified by the Steering Committee (C)
Brainstorm additional actions
& list (D)
For the first exercise we will brainstorm mitigation actions. We will break into groups of 3-5 people. Each group will receive Emissions Reduction Action Templates which will note a source of emissions and have space to list actions to reduce those emissions. On the template there will be an action already identified by the Steering Committee which will provide an example.
Photo by nicolas.boullosa

9. (2) Rating mitigation potential of actions
Work through each action & agree on its mitigation potential
Mitigation potential (F) = estimate of % of emissions reduction the action will achieve (E) x the quantity of the emissions source (B)
The second exercise can be fairly challenging and we will do it as one group, all together. We are going to look at each mitigation action and estimate its mitigation potential. The mitigation potential is the impact each action would have on reducing Council’s greenhouse gas emissions. We will estimate this by first estimating the percentage of emissions we think the action would reduce and then working out what that reduction would be.
Photo by Nomad Tales

10. Example For example: Emissions from electricity use 12,000 T CO2-e
Installing insulation in council buildings would reduce electricity use by 5%
The mitigation potential for an insulation action = 600 T CO2-e
For example:
Say emissions from electricity use were 12,000 tonnes of CO2 equivalent
And installing insulation in council buildings would reduce electricity use by 5%
Then the mitigation potential for the action of installing insulation would therefore be 5% of 12,000 tonnes which is 600 tonnes of CO2 equivalent
Photo by AIA web team

11. Break
Break while the mitigation actions & mitigation potential are entered into an electronic spreadsheet
[The facilitator or an assistant should type the mitigation actions and their mitigation potential into the MCA tool while participants break for refreshments].

12. (3) Evaluating actions
Actions will be evaluated for their quadruple bottom line potential
Multi-criteria analysis (MCA) tool
Agree criteria & weightings
Score each mitigation action for all criteria using drop down menus
The third activity involves evaluating the mitigation actions you have come up with for their potential impact on Council’s quadruple bottom line. That is social, economic, environmental and governance considerations. We will do this as a group by using a multi-criteria analysis tool in Microsoft Excel.
[Display the MCA tool and ask whether everyone agrees on the criteria and weightings of the criteria or amend as agreed. Score each mitigation action for all criteria using the drop down menus in the tool].

13. (4) Prioritising mitigation actions
Each action will be plotted on a matrix based on the potential savings (CO2e) & MCA score
This will classify actions as high, medium or low
priority
[Note whether the fourth step in identifying and prioritising mitigation actions will be undertaken after the workshop or during the workshop].
To develop a priority list of mitigation actions, the potential savings and the MCA score for each action will be plotted on a matrix. The matrix will help to classify actions as high, medium or low priority. The matrix shows that high priority actions will be highly effective and perform well against quadruple bottom line criteria.
Medium Priority – High MCA score but low potential savings (tCO2-e). These actions may become higher priority if modified to improve the mitigation potential
High Priority – High MCA score and high potential savings. These actions should be considered as a priority for implementation
Low Priority – Low MCA score and low potential savings (tCO2-e). These actions are lowest priority
Medium Priority – High potential savings (tCO2-e) but low MCA score. These actions may become higher priority through modifications to the action to improve MCA score
High score
Low score
Potential savings
MCA score

14. Questions
Any questions?
Any questions?

15. Achievements from the workshop
During the workshop we have:
Identified possible mitigation actions
Estimated the mitigation potential of the actions
Prioritised the actions based on mitigation potential and multi-criteria analysis
[Summarise the achievements and check that everyone is happy that the expected outcomes and objectives of the workshop have been achieved. Note whether the fourth step in identifying and prioritising mitigation actions will be undertaken after the workshop or was completed during the workshop].

16. Conclusion Thank you Evaluation forms
Thank you for your participation.
Please complete the workshop evaluation form.