1. Integrator – Vericred Interface NMMU Perspective Session 30
Integrator UG 2015
Greg Saunders
NMMU ICT Services

2. Introduction
Interface written in between Adapt IT and Vericredit to streamline data transfer between 2 Service Providers in Higher Education
Many Adapt IT clients use Vericredit to perform Debt Collection Services for then
NMMU Approached by Adapt IT to evaluate the interface and to do Beta Testing
NMMU is an existing Vericred Client
NMMU has Adapt IT written Local Software to upload information into student debtors and GL
Interface delivered for Testing January 2015

3. High Level Process 1
Identify student with Debt to Hand Over to Vericred
Run Initial Upload and verify that the correct students with the correct balances are identified
Run program in Final Mode to send information to Vericred
Transactions then transferred to Debt Collection Account Type
Summary of Student Account is sent i.e Summary of All Debits (Capital) Credits (Payments) and Interest Changed
Biographical detail of Students also sent
Should sign a non disclosure agreement prior to commencement of contact – POPI Act

4. High Level Process 2
Decide in conjunction with Vericred how often programs must be run to transfer information between Vericred and Integrator
As agreed then run program to do transfer
When run program will transfer any transactions for the handed over students that have occurred on the Vericred System to Integrator into the Debt Collection Account Type
Program will also transfer any transactions that have occurred since the last transfer on the Integrator System to Vericred
Reconcile the information
Client and Vericred to settle accounts
Information on both systems should mirror each other

5. Setups Required
Technical Setups Firewall and IP Address setups to allow Vericred access to information on Integrator Server. Adapt IT, Own Technical Staff and Vericred
System setups – Debt Collection Account Type 1 on the system
Which Account Types to include for Debt Collection
Number of transaction Types and events
Student Types to include for Debt collection – in order to exclude foreign students
Integrator Status Codes in order to include or exclude specific groups of students

6. Interface Overview
FSDC -1 Students Flagged for Collection A Query screen to check which Students have been handed Over
FSDC -2 Initial Transfer of Students – Transfer of a batch of students
FSDC -3 Transfer of Transaction – Between the 2 systems
FSDC – 4 Download of Student Statuses – Statuses at Vericred
FSDC- 5 Maintain Statuses – Vericred Statuses
FSDC -6 Reconciliation Report

7. Interface FSDC -1 Students at Vericred

8. Interface FSDC -2 Initial Hand Over

9. Interface FSDC -2 Initial Hand Over

10. NMMU Testing Approach and Findings 1
Identify a sample of students Both Active Debt Students and Bad Debt Students
Setup system to extract only for those students
Adapt IT added parameter to include only selected linked to student status
Useful if institution uses more than one debt collector
If run in final mode students will be linked to another student status automatically
Balances did not match balance on student account
NMMU data error data will have to be fixed as part of go live process
Need mechanism to verify biographical data sent.
Adapt IT are investigating options
Existing FSDC-2 Program – Intellicard must be moved

11. NMMU Testing Approach and Findings 2
How to setup system for data already at Vericred
Vericred Statuses – Currently Active, Debt Review, Handover and Legal NMMU has proposed additions including Bad Debt and Settled – under investigation
Bad / Written off Debt
Interface is designed so that info in the Debt Collection Account Type mirrors Student’s account at Vericred
NMMU periodically “writes off” bad debt
Vericred instructed to continue to collect debt owing
Balance on NMMU Student Account 0 Internal to NMMU only – student still owes money
Integrator Student Status to indicate written off debt
Application, registration or print statement stopped
Interface cannot handle this. Solution being discussed

12. NMMU Current Testing Status
Not currently live
Solutions or work around’s must be found esp. for Bad Debt students
Testing Staff initially wary of different system, now more positive
Data transfer is working
Institution’s Debt Collection Process must be modified to match new interface together with Vericred and Adapt IT if necessary.
In their absence, A Big Thank you to Rene van Wyk and Saolme van der Riet for Their Testing and Effort 