1. Presented by Marc Pelteret at FTI on 16 April 2012
Hockey Club Website and Management Application Development Business Case
Presented by Marc Pelteret at FTI on 16 April 2012

2. Agenda Problems Project objectives Solution Benefits Costs Feasibility
Conclusion
16 April 2012
Hockey Club Website and Management Application Development – Business Case

3. Problems Cumbersome paper-based registration process
For members
For the committee
No central repository of up-to-date member information
Current website
Costly to maintain, often out of date
Visually unappealing
Committee s – use of private addresses
16 April 2012
Hockey Club Website and Management Application Development – Business Case

4. Project objectives Create improved registration process
Members: easy-to-use form
Committee: easier to capture information
Facility to centrally maintain/access member information
Reduce time/cost of updating Website content
Improve look of Website
Provide committee with club-specific addresses
Increase membership by 4 members per year for 5 years
16 April 2012
Hockey Club Website and Management Application Development – Business Case

5. Solution
Solution
16 April 2012
Hockey Club Website and Management Application Development – Business Case

6. $ Benefits +  Cost savings Additional revenue Form paper and capture
Current Website maintenance
Additional revenue
Improved communication  better event attendance  more bar revenue
Improved image  more members
Advertising on Website  + $
16 April 2012
Hockey Club Website and Management Application Development – Business Case

7. Benefits Raising club’s image Online form saves member/committee time
New look of Website
Regularly updated Website content
Registration form is innovative, improves member experience
Branded portfolio addresses – professionalism
Online form saves member/committee time
Central database aids committee
16 April 2012
Hockey Club Website and Management Application Development – Business Case

8. Costs Project cost Operating costs
Project management, analysis and development
121 hours, R36 300
Higher than budgeted R (by 45%)
Operating costs
Web hosting , domain registration, developer support
R135 per month
Lower than budgeted R250 $
16 April 2012
Hockey Club Website and Management Application Development – Business Case

9. $ Feasibility Financial Business Payback period: 3 years
Net present value (NPV): R35 854
Return on investment: 77.3%
Business
Aligned with club’s goals and drivers
Will enhance the club’s image 1 2 3 4 5
Cumulative net benefits
3 050
19 096
35 854
16 April 2012
Hockey Club Website and Management Application Development – Business Case

10. Feasibility Technical Operational
Not locked into vendors – source code is a deliverable, Web host migration straight-forward
Operational
Training on managing system for the committee
Solution will cut down committee’s workload
Operating cost lower than specified budget
16 April 2012
Hockey Club Website and Management Application Development – Business Case

11. Feasibility Time Initial investigation: 2 April
Establish project: 19 April
Detailed analysis: 25 April
Solution design: 14 May
Solution construction: 16 May
Implementation: 30 May
Post-implementation review: 8 June
Set deadline: 30 September
16 April 2012
Hockey Club Website and Management Application Development – Business Case

12. Questions?

13. Conclusion
Project is of benefit to the club, financially and otherwise
However, exceeds budget
But will pay for itself in approximately 3 years
Will be completed before deadline
Time to spare in case of issues
Recommendation: proceed if additional finance can be found for budget
16 April 2012
Hockey Club Website and Management Application Development – Business Case