1. Grants and Contracts Office Post-Award Administration
Kay Williams, Director

2. Agenda Demographics NSF IG Labor and Effort Audit
A-21 Federal Cost Principles for Labor
Web-based Semi-Annual Expenditure Confirmation System
American Recovery and Reinvestment Act of (Economic Stimulus)
What is New in Decision Support
What Else is Ahead?

3. Eight Year Trends in Sponsored Expenditures Funding

4. FY08 Sponsored Project Expenditures by Function Urbana Campus
Program
Total
Research
323,587,492
Public Service
55,722,247
Scholarships/Fellowships
28,624,134
Instruction
4,890,269
Academic Support
4,109,531
Student Services
2,053,026
Institutional Support
1,175,972
Others
288,981
420,451,651

5. FY08 Expenses by Funding Source
Urbana Campus
Major Sponsor
Year To Date Expenditures
Year To Date F & A
Year To Date Tuition F & A
Federal (US)
303,467,118
65,735,559
9,659,306
State (IL)
56,711,879
4,963,045
9,412
Private
37,713,593
5,060,230
953,888
Other Gov’t
14,975,533
2,599,803
192,267
Foreign
7,330,263
842,264
171,438
Other
253,266
35,298
3,608
Total
420,451,651
79,236,199
10,989,919

6. FY 2008 Sponsored Expenditures
Top 9 Federal Sponsored Expenditures by Agency
Agency Name
Sponsored
Research %
US National Science Foundation (NSF)
$95,421,045
$91,322,136
31%
US Health & Human Services (HHS)
$67,860,208
$63,797,209
22%
US Department of Defense (DoD)
$42,497,102
$39,083,994
14%
US Department of Education
$29,839,919
$2,649,873
10%
US Department of Energy (DOE)
$23,786,005
$23,386,277 8%
US Department of Agriculture (USDA)
$18,235,104
$17,386,770 6%
US NASA
$3,644,401
$3,467,251 1%
US Department of Interior
$3,279,416
$2,865,382
US Department of Commerce
$3,142,137
$1,336,227
Other (20)
$15,761,780
$10,818,452 5%
Grand Total
$303,467,117
$256,113,570
100%

7. NSF IG Audit of Labor Reporting System
Audit scope included FY06 labor data
Audit work was performed from November through October 2007
Audit report issued March 2008
Audit Resolution Memorandum is in draft format
Semi-annual Expenditure Confirmation issues
Timely review and approval
Accountability
Questioned costs of $6,329

8. OMB Circular A-21 -- Federal Cost Principles Semi-Annual Expenditure Confirmations
Review monthly payroll expenditures for six month period
Charges are complete and accurate with subsequent corrections
Payroll charges reasonably reflect the work effort put forth on the project
Cost sharing is accurate (if applicable)
PI has not been absent for three months or more
PI effort not reduced by more than 25% (direct or cost shared)

9. Web Based Expenditure Confirmations
On-line Review and Confirmation
Direct Costs and Cost-Sharing Effort Commitments for Sponsored Projects

10. Who and When Acknowledgements – Design & Development
OBFS Business Information Systems
Departmental Units (Civil Eng, Coop Ext, Math)
UIUC and UIS Grants & Contracts
Pilot
Semi-annual period ending 12/08
6 UIUC Units (Beckman, Education, NCSA)
Reports generated and distributed 2/09
Production
Semi-annual period ending 6/09

11. Users will log in using their Enterprise
ID and Password

12. Overview screen – Work List
Select Grant

13. Direct Expenditures Summary of Salaries/Wages & Other Direct Costs
Drill down to detailed transaction data
Option to attach documents

14. Other Direct Costs-Totals by Account Type
Drill down to detailed transaction data
Export detailed transaction data to Excel

15. Other Direct Costs – Drill Down

16. Salaries and Wages By Summarized By Payee
Drill down to detailed transaction data
Export detailed transaction data to Excel

17. Salaries and Wages – Drill Down
Pay Periods Listed
% effort or # hours

18. Option to attach documents
Cost Sharing - Contributed Effort
Option to attach documents

19. Principal Investigator - Confirmation

20. Principal Investigator - Confirmation Statement
Clicking on the “I Confirm” button is the equivalent of submitting a signed paper confirmation report form.

21. E-mail Reminders – System Generated
Pre Due Date Reminders
Administrative Designated Reviewer (Admin DR)
Principal Investigator (PI)
Overdue Reminders
1 Day – PI & Admin DR
2 Weeks – PI & Admin DR
4 Weeks – PI, Admin DR, & Dept Head
6 Weeks – PI, Admin DR, & Dept Head
7 Weeks – PI, Admin DR, Dept Head, & Dean
8 Weeks – PI, Admin DR, Dept Head, & Dean
9 Weeks – PI, Admin DR, Dept Head, Dean, & OVCR
Weekly thereafter until confirmation report is submitted

22. OBFS Policy
Section – Compensation for Personal Services Charged to Sponsored Projects

23. American Recovery and Reinvestment Act of 2009 (Economic Stimulus)
One time funding
Quick start activities
Separate CFDA numbers
Quarterly reporting
No later than 10 days after end of quarter
Funds obligated and expended
Unobligated balances
Description of projects/activities
Completion status of projects/activities under award
Number of jobs sustained, jobs created
Detailed information on sub-awards

24. American Recovery and Reinvestment Act of 2009 (Economic Stimulus)
Funding
Existing ranked proposals
New solicitations for proposals
OVCR web page with links to Federal agencies
OSPRA – notices of new programs
OVCR & OSPRA are working on a campus DDDH memorandum

25. Decision Support – Data Marts/EDW
DM – Finance Grants Lifecycle – The purpose of this universe is to allow users to look at the ‘lifecycle’ of research from end to end.  Combines UIeRA (pre-award) information with Banner Grants (post-award) information at the level of one row per proposal/grant.  This is summarized data only.
DM – Finance Grants Summary – The purpose of this universe is to allow users to look at Grant data summarized by fund thus providing a manageable overview of the data. The universe contains one row per Grant per Fund.  This is summarized data only.
EDW – Finance Grants ITD – The purpose of this Universe is to list grants and grant transaction dollars: Budget, Revenue, Expense, Encumbrance, Reservation

26. What Else is Ahead Grants Accounts Receivable Report (Summer 2009)
Web-based Confirmations (6/30/09 period)
Multi-year Encumbering (Jan 2010)
Web-based Anticipation Account Request (TBD)

27. Questions?