1. NC Star Check-In Where have we been? Where are we going?
July 13, 2016
9:00 am to 9:45 am

2. Agenda Purpose NC Star Schools Resources Where have we been?
Where are we going?

3. Purpose Web-based, school improvement planning system to… Inform Coach
Sustain
Track
Report
Improvement Activities for Focus and Low Performing Schools

4. Focus and Low Performing Schools
Achievement Gap
Low Performing
School Performance Grade Growth
Weddington Hills
Wolf Meadow
Winecoff
Concord Middle
Royal Oaks (Boger will use NC Star as well)
WM Irvin
Winecoff
Rocky River
List of schools that will be using NC Star as school improvement planning tool

5. State and District Level resources are available to assist in training and implementation

6. State Level
NC Star Weebly NC Star Website Bookmark these two websites on your computer!
Share state level resources

7. Title I Webpage with supporting resources
District Level
Title I Webpage with supporting resources
Share Title I webpage with resources and documents created

8. Since schools were trained at different times, let’s review where we have been and where we are going to get on the same page

9. How to…. Log-in Upload document Enter School Information
Enter School Team Information
Each school has 5 separate logins (superintendent, district leader, principal/process manager (shared between two people), NCDPI, and guest.
Assess 12 Indicators
Review how to …..
Username and password with editing rights – Principal/process manager have username and password with editing rights. Principals may choose to let goal team/objective chairs, assistant principals or lead teachers have access to their username and password. Whoever is responsible for a goal/objective, should also be responsible for entering the information in NC Star to build capacity and ownership of the goal/objective.

10. Logging - In
You will log in to NC Star at and select the red login button
Add this website to your computer’s bookmark for easy access to the site

11. Enter User Name and Password
Enter user name and password provided
If you need technical support, the “contact us” button is available on the log in screen. Tech support responds in a timely manner
You can also see a snapshot of how many leadership meetings, tasks completed and objective met for your school’s improvement plan.
This page also included supporting videos and resources if schools need additional support

12. Dashboard
After logging in, you are directed to your school’s dashboard page which includes:
a document upload section (schools can upload supporting artifacts to this section)
Student Success Indicators (gives you access to the assess, create and monitor cycle of your improvement plan)

13. Document Upload
To upload a document, select document upload and upload a new file. Complete each field to successfully upload a file
Schools can upload documents that:
Support goal/objective level of implementation (professional development plans, master schedules, PBIS matrix, etc.)
Supporting artifacts for actions steps (timelines, agendas, professional development plans, etc.)
Data collection sheets, etc. (to include formative and summative assessment information)
Comprehensive Needs Assessment
Title I Schools are required to complete a CNA as part of the Title I 10 school wide components
Upload your school’s CNA to the document upload section

14. Student Success Indicators
After selecting “student success indicators”, you will be directed to this page which includes access to assessing, creating and monitoring your improvement plan.
This page also includes a snap shop of meetings held, number of tasks completed and objectives met.
After assessing the 12 indicators and creating your improvement plan, your goal/objective teams should monitor their plan monthly with their team and report out to improvement team monthly. Anytime goal/objective teams meet to monitor monthly, include meeting notes/action steps, etc. in the monitor section.
Make sure your school’s information is up to date in the school information section in the top right corner.

15. School Information Enter school information on this page including:
Principal and Process Manager information
Mission statement
Improvement Goals

16. School Team Information
Add additional members (teacher leaders, goal team chairs, SIT team members, etc.)
Principal and Process Manager share a log in to edit
Additional members (SIT members) will have viewing access
Suggestion – If you would like teacher leaders/goal/objective team chairs to edit in NC Star, (responsible for monitoring goal, action steps, progress, adding meeting notes, etc.) they will need to use principal/process manager log in
Read aloud bullets

17. School Team Information
Select add a team member

18. School Team Information
Enter team members information
(they will receive an with their username and password)
Team members will have viewing access which allows team members to view improvement plan on their own or during improvement meetings

19. Assessing 12 Indicators
12 Indicators need to be completed this summer with improvement team
Assessing 12 indicators need to be completed this summer with improvement team
The “assess” button also includes last update date and how many indicators have been assessed
Select “Assess” to assess 12 indicators

20. Assessing Indicators There are a total of 96 indicators in NC Star
We are required to assess 12 indicators in NC Star
To list and assess 12 indicators, follow these steps:
Under filter, select “key indicators only”
Then, select the indicator to assess under “effective practice”
Note, some indicators have multiple practices to assess within them

21. Assessing Indicators
Next, select the indicator to assess

22. Assessing Indicators
As improvement team assess indicators, use the “Guiding Questions for Team Discussions” document to identify what the indicator is, what should it look like, etc. This document also includes examples of narratives to include for full implementation and limited implementation.
To assess indicators:
Select level of implementation
Priority score (is the indicator of high priority for your school? Or low priority?)
Opportunity score (is the indicator easy to address? Or does it require policy/budget changes?)
Both scores are added together to give you an Index score (schools may want to create a plan for indicators that have the highest index score)
Improvement teams will also include a narrative to describe the current level of implementation. (Use the Guiding Questions for Team Discussions to assist with writing the narrative). Improvement teams can also copy and paste links in the box and if you have a document to upload as an artifact, write “see document entitled____ in document upload section”
Select save indicator

23. Assessing Indicators
After indicators have been assessed, improvement teams can see them listed including their implementation status

24. Reports
Reports are also available to include more detailed information
In the top right corner, you will see a “navigation toolbar”
Hover over the toolbar to select “reports”

25. At a Glance and Detailed Reports
The reports section includes detailed report for each improvement cycle
For an at a glance report, select list of indicators included in plan

26. At A Glance
This report includes indicators assessed and their index score

27. Detailed Report
The detailed report includes more detailed information:
Assessed indicators
Level of development
Priority and opportunity score
Evidence of implementation

28. Where Are We Going? Next steps in NC Star….
Learn how to Create improvement plans and Monitor progress

29. Create Plan Needs to be completed by September 9, 2016
Improvement Plan needs to be completed by September 9th
Suggested to create 3 plans (one for each goal or you may have 2 goals for one objective)
Select “create” to enter create a plan stage

30. Create a Plan
After selecting “Create” this page lists objectives, index score, person responsible, target date and tasks.
Objectives are also highlighted:
Red - objectives need additional tasks to meet fully implemented or the team is undecided if the objective has been met
Green – all tasks have been completed and the objective has been met
Blue – new objectives needing a plan and or task created
Select object to create and/or revise plan

31. Create a Plan
This page displays Assessment information for each indicator at the top
Complete Steps for Create Plan
Assign team member in charge
Write SMART Goal and include strategy
Select end date
Edit option is available

32. Add a Task/Action Step Select Add a task Enter Task information:
Create a task/action step
Assign Person Responsible
Enter end date
Is this a recurring tasks? (will the task happen once? Daily? Monthly? Quarterly?)
Enter any notes that might be helpful for the person responsible (summary of discussion, helpful information, lingering questions, needs, next steps, etc.)
Select Save

33. Create a Plan
After selecting save, action steps are listed at the bottom of the screen

34. Report to show action steps/tasks…
To view reports for your improvement plan, select reports in the navigation toolbar at the top right of your screen.

35. Reports
Select report options under Plan to view plan details

36. Detailed Report
Detailed report shows plan details for each objective

37. Next Steps 12 indicators assessed Create Plan Monitor….. Ongoing
Last stage in improvement cycle is the monitor stag which is also ongoing until an objective is met.

38. Monitor Similar to SIP mid year check
Mid Year check due March 3, 2017
End of Year check due June 16, 2017
Most schools monitor monthly during goal team meetings and report progress to SIT monthly
Monitor stage is similar to SIP mid year/end of year check
Mid year is due March 3 and end of year check is due June 16
But, you may have more checks completed throughout the year
Most schools monitor progress monthly during goal team meetings and report progress to SIT monthly. For these meetings, you will continue to input information in NC Star to document meetings and progress.

39. Monitor
Select monitor to monitor progress of objectives

40. Monitor
Select objective to monitor

41. Monitor
Select task to enter monitoring information

42. Monitor
As teams monitor progress, continue to add notes from meetings and add / update / edit tasks as needed
If all tasks have been completed and an objective has fully implemented, change the date to the completed date to show the objective has been met.
When an objective has been met, team will select another objective to create a plan for and monitor
You may have objectives that have 100% of tasks completed, but still in the limited/progressing implementation stage. Teams will continue to create action steps and monitor progress until fully implemented.

43. Reports
To see reports for the Monitoring Stage, select navigation toolbar in the top right corner and select reports

44. Select Report
Select report you would like to view, a few suggestions are….
Task report
Progress report
Comprehensive Plan Report

45. Task Report
Lists detailed information for each objective all tasks assigned to objective

46. Progress Report
Progress report gives information about the created plan including the number and status of tasks for each objective, the assigned team member, as well as the target date for completion.

47. Comprehensive Plan Report
Comprehensive Plan Report shows detailed activity of the school team’s work on the improvement plan including assessments, plans, tasks, monitoring, and implementation

48. Lingering Questions

49. What do we do if a goal has become fully implemented?
Create and monitor 3 goals/objectives at a time
If you need another goal/objective to create and monitor, go back to your assessed indicators and choose a “limited” indicator with the highest index and priority score
See indicators from reports - select “Detailed Report of Assessed Indictors” in the “Assess” column
You may also have objectives that have action steps completed, but are still in the progressing/limited stage. Continue to monitor this objective by creating and completing action steps.

50. Where do we include student data
Where do we include student data? Results from Summative/ Formative Measures?, etc.
Title I Schools – Comprehensive Needs Assessment
Still required to complete
Upload CNA into documents upload section
Include data to support your smart goal
Create chart in a word document and upload document section
Include results from Formative Measures for Mid Year and End Year check (Summative Measures)
CNA -
spreadsheets should be available in data point soon
until then, use available data from assessments (mclass, DE) and data portal (summative assessments), data point should have updated discipline and attendance data
use sample CNA document to record data, strengths and weaknesses

51. Contact
Amy Violette Title I Coordinator Cabarrus County Schools