1. HEALTH INSURANCE REVIEW
2017 UW-Madison Benefits Services

2. eBenefits Reference Materials
eBenefits New Hire Website
Readiness Guide
Assists in preparing your employee prior to completing their eBenefits enrollment
*NEW* Translated in English, Spanish, Hmong, Tibetan and Chinese
Quick Start Guide
Assisting in preparing your employee prior to completing their eBenefits enrollment
Knowledge Base Document provided to UW Madison from UW Service Center
Portal Reference Guide
Assists in walking your employee through the eBenefits Portal (no matter classification – UVS, FAASLI or GRAD)
Includes screenshots taken from a recently hired employee’s eBenefits Portal
Knowledge Base Document created by the UW Madison eBenefits Team
2017 UW-Madison Benefits Services

3. eBenefits Reference Materials
eBenefits New Hire Website
Knowledge Base
Assists in walking your employee through the eBenefits Portal
Simplified version of the UW Madison Knowledge Base Document created by the UW Service Center
Frequently Asked Questions
Commonly asked question in regards to New Hire enrollment(s)
Please contact the eBenefits Team at with additional questions/concerns
Additional Resources
Commonly used sources of information for New Hires
2017 UW-Madison Benefits Services

4. eBenefits Confirmation Statements
A Confirmation Statement is received within hours of submission
If the employee submits their benefits at 9 pm, the Confirmation Statement will not arrive until close to the 48 hour mark
Confirmation Statements are not received on Saturday/Sunday – any submissions during this timeframe will receive their Confirmation Statement on Monday
*Note: If an error occurs during the finalization process (ie. Due to missed DOB, Phone Number, etc) the enrollment will not process to the vendor(s), however; a Confirmation Statement will still be received within the timeframe.
Employee Option:
Please have the employee log in and review their benefit(s) elections
MyUW Portal > Benefits Information > Statements
*NOTE: Late enrollment(s) will not be accepted.
2017 UW-Madison Benefits Services

5. UW Payroll & Benefit Resources
Find payroll & benefit information online:
2017 UW-Madison Benefits Services

6. Enrollment Deadlines & Effective Dates
Benefits will begin September 1st, 2017 as long as you complete enrollment by September 18th!
This applies to the following Benefits:
State Group Health
Dental Wisconsin
Epic Benefits +
VSP
FSA
Life insurances may have different effective dates
2017 UW-Madison Benefits Services

7. State Group Health Insurance
Student Health Insurance Plan (SHIP)
International Students and J-1 Scholars are required to purchase the Student Health Insurance Plan or file a qualifying waiver.
International Students are responsible to work with SHIP office and International Faculty & Staff Services (IFSS) teams to ensure they satisfy all Visa requirements.
More information:
2017 UW-Madison Benefits Services

8. Flex Spending Account (FSA) with TASC
What is an “FSA” and when can a new hire enroll?
An FSA allows employee to set money aside from their paychecks pre-tax that they then may spend on certain eligible health or childcare expenses throughout their plan year.
Plan options:
Medical/Health FSA
Dependent Daycare FSA
New Hire enrollment(s) must be done within first 30 days based on date of hire.
*Note: Fellows, Scholars, Graduate Interns/Trainees, and Post-Doctoral Fellows/Trainees are not eligible to enroll Flexible Spending Account(s)
The Flexible Spending Accounts allow you to set money aside pretax that you were planning to use on medical or childcare related expenses for yourself or your eligible tax dependents.
2017 UW-Madison Benefits Services

9. 2017 UW-Madison Benefits Services
Earnings Statements
Employees must review their Earnings Statements:
Rate of pay & hours worked
Insurance premium deductions
Premiums are paid one month in advance
Example: 9M paid on 09/01/17 pays for September’s coverage
New hires will often require catch-up deductions depending on effective dates of coverage
*IMPORTANT* Employees should contact Chrystin Schultz– your Payroll & Benefit Coordinator - if something is missing or incorrect
2017 UW-Madison Benefits Services

10. Not included with Grad Package
Grad / Short Term AS benefits do not include:
Wisconsin Retirement System (WRS)
Income Continuation Insurance (ICI)
State Group Life (SGL)
State Group Health High Deductible Health Plan or OPT OUT options
*NOTE: LPFSA is available to Grads who are enrolled in an HDHP with HSA as a dependent under a spouse or parent.
Fellows, Scholars, Graduate Interns/Trainees, and Post-Doctoral Fellows/Trainees are not eligible to enroll in the following programs:
Flexible Spending Accounts (FSA)
Tax Sheltered Annuity 403(b) Program (TSA)
Wisconsin Deferred Compensation (WDC)
2017 UW-Madison Benefits Services

11. 2017 UW-Madison Benefits Services
Resources
Grad/Short Term Academic Staff benefits site:
Fall 2017 Grad NEBS brochure:
2017 Grad NEBS presentation on YouTube
Benefits for New Grads & Short Term A.S. PowerPoint
eBenefits Guides:
2017 UW-Madison Benefits Services