1. Agenda Welcome and apologies for absence
Minutes of last meeting - Pat Grainger
Address by the Chair - Pat Grainger
Feedback from the Members Participation Meeting – Sue Tapper
Communication within the Stokesley U3A – Duncan Kirkby
Issues from Group Leaders
Group Leaders
Risk Assessments – Lyn Rogers
Round table discussions on the above issues – All
Summary of feedback from round table discussions – Peter Atkinson
Future developments, the Beacon Project - Steve Loble/Carolyn Kitching
Any remaining reports from Committee Members
Any other business

2. Address by Chairperson Volunteer Co-ordinator Keeping Your U3A Vibrant
STOKESLEY & DISTRICT
Address by Chairperson +
Volunteer Co-ordinator
Communications
Keeping Your U3A Vibrant

3. Address by Chairperson
Current committee members
Vacancies and succession planning

4. Address by Chairperson
Committee Responsibilities
To promote the interests of all U3A members
Plan what our U3A should do and what we want it to achieve
To manage the budget and ensure enough funds are available for a varied and balanced choice of groups for all our members
To make balanced and informed decisions re planning in the long, medium and short term

5. THE ROLE OF THE VOLUNTEER CO-ORDINATOR (1)
To develop a participation and volunteer culture across all membership by encouraging new and existing members to become actively involved in their U3A by:
Meeting and greeting members at monthly meetings
Organising one-off events
Organising study days and other activities

6. THE ROLE OF THE VOLUNTEER CO-ORDINATOR (2)
To develop a participation and volunteer culture across all membership by encouraging new and existing members to become actively involved in their U3A by:
 Ad hoc involvement as the need arises
Maintain a database of volunteers
Encourage and motivate volunteers to maintain their continued support

7. 28TH March Event - Keeping Your U3A Vibrant
AIMS AND OBJECTIVES  
To promote the self-help ethos of the U3A.
To promote and encourage active participation in Our U3A.
To continue to develop a great experience for all U3A members.
To develop an understanding of the essential work of the Committee and the role of its Trustees.

8. 28TH March Event - Keeping Your U3A Vibrant
Invitations plus questionnaires were sent to 40 new members plus 160 established members.
23 of the 160 accepted the invitation. (Only 13 signed the register on the day of the event.)
An additional 5 members attended after the event was advertised and the invitations extended to all membership at the monthly meeting.
18 members attended the event.
83 completed and returned the questionnaires.

9. 28TH March Event - Keeping Your U3A Vibrant
83 completed and returned the questionnaires.
Of the 83 members who returned questionnaires, 13 indicated that they would be willing to volunteer.
The returned questionnaires indicated that members were pleased with their U3A and believed it to be a vibrant organisation.

10. 28TH March Event - Keeping Your U3A Vibrant
REASONS GIVEN FOR NOT VOLUNTEERING
Family commitments.
Other volunteering commitments.
Ill Health.
Age related issues.
Still in employment.

11. 28TH March Event - Keeping Your U3A Vibrant
We asked:-
How do we keep our U3A Vibrant?
What can I do to help meet the challenge?
Where do we go from here?
Delegates discussed:-
Full Groups
New Groups
Group Leaders
Committee Roles
Monthly Meeting
Stokesley Library

12. 28TH March Event - Keeping Your U3A Vibrant
WAS THE EVENT SUCCESSFUL?
Increased our volunteer base from 10 to 29.
Identified a possible new committee member.
Possible 5 new groups.

13. 28TH March Event - Keeping Your U3A Vibrant
WHAT DID WE LEARN?
We are not going to create a volunteer culture overnight.
The reasons why people don’t volunteer.
When hosting this type of event the Committee should focus on new members in order to harness their initial enthusiasm.

14. Communication within the U3A
Aims
To inform and encourage members
To ‘market’ our Group/s

15. Communication within the U3A
How
The Website
The Newsletter
Within the groups
A new magazine?

16. Communication within the U3A
Thoughts for discussion
How do we encourage use of the website?
Do we need a newsletter or just a link to the web site.
Do we need a more vibrant Newsletter/ Magazine
What do we do about the 80 odd members without /computer?

17. Proposed New Groups Starting Soon
Margaret Kirby – Beginners Spanish
Duncan Kirkby/Chris Reeves – Beginners Guitar
David Rossiter – Beginners Bridge
Current Affairs – Carolyn Kitching

18. Group Co-ordinator Notes
Every 2 months I send out requests to all group leaders for any information to changes to the upcoming monthly meeting schedules.
Thanks to those who do respond
It takes quite a bit of time and effort to organise the replies and generate custom monthly diaries – and I am not sure these diaries are viewed.

19. Group Co-ordinator Notes
In future only the standard diary will be included on the website.
If you wish to highlight any changes then please include these on your group webpage.
If you do not have a webpage, please let me know and I will create one for you and update it if you wish

20. Globe Library
The Stokesley Globe Library will be formally opened by authoress Philippa Gregory on the afternoon of Thursday 15 June
The organisers would like to show some library memorabilia in a locked display case within the library.
Could group leaders help put out a message to U3A members asking if anyone has photographs or other items relating to the library in its present or earlier locations
Anything provided would be taken good care of and returned to the lender within a week after the open day
There is a similar message on the website with a link to Peter Chandler

21. STOKESLEY & DISTRICT
Thank You