1. Data governance in Office 365
Microsoft Ignite 2016
5/31/ :41 AM
BRK3016
Data governance in Office 365
Dheepak Ramaswamy, Sanjay Ramaswamy, Julian Zbogar-Smith, Raman Kalyan
Program Manager(s)
Information Protection
© 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

3. This afternoon, I hope to answer…
5/31/2018
This afternoon, I hope to answer…
How to bring your data into Office 365?
How to preserve the data that is important?
How to get rid of data that is not important?
How to classify data for governance?
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

4. 5/31/2018
What do you think are the biggest problems facing organizations who want to do governance?
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

5. Top 5 I have a lot of data – in multiple places It is too expensive
I want it to be easy and intuitive for my admins to manage
I do not want it to get in the way of my end users
I need to do everything to meet regulations and standards

6. Electronic information is exploding
5/31/2018
Electronic information is exploding
Volume and complexity of data is increasing
Managing, classifying, identifying, collecting and producing relevant electronic information is challenging
50% Year over year growth rate is staggering
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

7. Effectively governing information is important
5/31/2018
Effectively governing information is important
Allows for effective knowledge sharing and business agility
Proactively meet evolving compliance and legal requirements
Protect against increasing threats and data leakage
“In the case of litigation, we face rigorous requirements to preserve all relevant documentation, including messages. It has been exceptionally useful to quickly segregate our searches and comply with requirements using Office 365. The results have been impressive.”
- Capsugel
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

8. Traditional data governance challenges
Microsoft Ignite 2016
5/31/ :41 AM
Traditional data governance challenges
45% Lack of data governance leaves organization open to security and compliance risks
41% Enforcing a data governance policy is their organization’s biggest issue
51%
Organizations have had data-related incidents in the last 12 months
© 2016 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

9. Office 365 compliance, data lifecycle
5/31/2018
Office 365 compliance, data lifecycle
Ingestion of Data Outside Office 365
In-Place Data Creation, Retention and Archiving
In-Place eDiscovery
Export
Exchange Online
On-premises
Drive shipping
File shares
Network
SharePoint Online
3rd party archive
Preserve
Identify
Search
Analyze
Review
Social
Twitter, Facebook,
Yammer, LinkedIn, etc.
OneDrive for Business
Messaging
Yahoo Messenger, GoogleTalk, Cisco Jabber, etc.
Skype for Business
Document collaboration
Box, DropBox, etc.
Partners
Archive
Identifying Relevant Data
Verticals
SalesForce Chatter, Thomson Reuters, Bloomberg, etc.
Auditing
Long-term Auditing Storage in O365
Compliance Center Office 365
Activity Report
Azure AD
SharePoint Online
Exchange Online
OneDrive for Business
Skype for Business
SMS/Text messaging
BlackBerry, MobileGuard, etc.
Encrypted
Log files
Pipeline
Management Activity API 9
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

10. In-Place One source of data, no copies, no moving! Instantly indexed
Better knowledge sharing, collaboration, user experience
Audited
Intelligence, insights & correlation

11. Not called Hold anymore!
5/31/2018
Data governance
Where we are going
Intelligent Import
True Retention & Records Management
Intelligent Insights
Not called Hold anymore!
SEC 17A-4 whitepaper for Office 365
Classification
Supervisory Review
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

12. Demo – Import

13. Demo – Basic retention

14. Demo – Records Management

15. Demo - Clients

16. Demo – Classification integration

17. 5/31/2018
Next Steps (Or: What are you going to do tonight before you hit the town)
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

18. Here’s Your To-Do List Join the preview!
Try the Office 365 Security & Compliance Center
Provide us your feedback on how we can improve

19. Let’s Summarize What We’ve Learned
5/31/2018
Let’s Summarize What We’ve Learned
Import your data into Office 365
Retain the data you need
Delete data when you no longer need it
Classify the data and let governance follow
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

20. Related content Sessions
5/31/2018
Related content
Sessions
BRK3015: Reduce costs and challenges with Office 365 eDiscovery and Analytics
BRK3021 Protect your sensitive information with Office 365 Data Loss Prevention
BRK3017 Monitor & investigate actions with Office 365 Auditing and Insights
THR2006 Get an edge over attackers – what you need to know about threats
THR3009 How Microsoft protects you against Spoof, Phish, Malware, and Spam s
Find me or Julian later at the Office 365 booth
Wednesday and Thursday 9:45 am to 12 pm
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

21. Questions?

22. Thank you!

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25. Please evaluate this session
5/31/ :41 AM
Please evaluate this session
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© 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

26. 5/31/ :41 AM
© 2014 Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

27. Appendix

28. Office 365 in-place compliance solutions
Meeting organizational data compliance needs
Organization needs
Preserve vital data
Office 365 Data Governance
Import, store, preserve and expire data
Quickly find relevant data
Office 365 eDiscovery
Quickly identify the most relevant data
Monitor activity
Office 365 Auditing
Monitor and investigate actions taken on data

29. Data governance Where we are today PST & Document Import
5/31/2018
Data governance
Where we are today
PST & Document Import
Storage
Preserve, Delete policies
3rd party data import
SEC 17A-4 compliant, supervisory review
Security and compliance center
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

30. Data governance Where we are today Import Storage Retention policies
5/31/2018
Data governance
Where we are today
Import
Into Exchange, SharePoint, OneDrive using Drive Shipping, Network Upload
Storage
Infinite mailbox storage, scalable storage in OneDrive and SharePoint
Retention policies
Preservation and Deletion Policy
3rd party data import
to provide cross platform compliance and governance
SEC 17A-4 compliant, supervisory review
Exchange Online Archiving (EOA) whitepaper, Preservation Lock feature, guaranteed immutability, Exchange review and reporting
Security and compliance center
Office 365 experience to bring together all Compliance and Security experiences
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

31. Data governance Where we are going Intelligent Import True Retention
5/31/2018
Data governance
Where we are going
Intelligent Import
Age, Data type and user filters and more during import into Office 365 across Exchange, SharePoint and OneDrive. PST Collection tool
True Retention
Policy & Classification across Office 365, Event triggers, manual review and disposition, reporting, client experience
Intelligent Insights
Gain intuitive understanding of how compliance is being used in your organization. Advanced recommendations, reporting and alerts.
SEC 17A-4 whitepaper for Office 365
SharePoint, OneDrive, Groups, Skype
Classification
System classification based on document fingerprints and content analysis. Query and meta data based retention policies. Site and group classifications
Supervisory Review
Review & Reporting for messaging and all 3rd-party data (social, instant messaging, vertical, etc.) communications
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.