1. EuropeAid/151561/DD/ACT/LB
Complementary support to the development of waste management schemes
Information Session
2nd June 2016

2. Deadline for submission of concept notes
Online submission via PROSPECT is mandatory for this call for proposals
Friday 15/07/2016
15:00 (Brussels date and time)
16:00 (local time)

3. Objectives
Land-based sources of pollution (municipal solid waste and industrial waste) in coastal areas will be suppressed or mitigated.
Development of comprehensive waste management schemes within municipalities located in the coastal river basins (excluding municipal waste water management).

4. Actions
Studies (masterplans for waste management, integrated land and basin planning, business plans for combating pollution, technical feasibility studies, etc.)
Investments (recycling, composting, recovery, disposal)
Equipment provision
Capacity building activities (to improve the inspection and enforcement skills of relevant actors in charge)
Awareness raising actions (to reduce waste generation and learn to the population how to sort at source)

5. Two-phase approach
Study, which will include any necessary background study to be undertaken (masterplans, business plans, etc.)
Implementation, which will include partial or full implementation of the study’s recommendation

6. Target Municipal solid waste
Industrial waste (including waste water, slaughterhouse waste, non-hazardous waste like for instance olive oil waste, hazardous waste)
Other waste (such as electronic waste, construction and demolition waste, bulky waste, expired goods and medicine, imported waste, used tires)

7. Budget Overall indicative amount 13 000 000.00
Minimum amount: EUR
Maximum amount: EUR
Maximum percentage: 80 % of the total eligible costs of the action
The grant may cover the entire eligible costs of the action if this is deemed essential to carry it out. The absence of any justification may lead to the rejection of the application.

8. Co-applicants are obligatory
Lead applicant:
Local authority
NGO
IIOO
Co-applicants
Private economic actors (such as SMEs or consultancy companies)
Educational and research institutions (such as universities)
Recommended
Local authority + reserach operator/land planning company + …

9. No-profit rule
Grants may not have the purpose or effect of producing a profit within the framework of the action
Profit is defined as a surplus of the receipts over the eligible costs approved by the contracting authority when the request for payment of the balance is made

10. Evaluation Grid Concept Note
A score of 5 (very good) will only be allocated if the proposal specifically addresses the development and/or enforcement of comprehensive waste management schemes
1. Relevance of the action 30
1.1. How relevant is the proposal to the objectives and priorities of the Call for Proposals?*
5x2**
1.2. How relevant to the particular needs and constraints of the target country(ies) or region(s) is the proposal (including synergy with other EU initiatives and avoidance of duplication)?*
1.3. How clearly defined and strategically chosen are those involved (final beneficiaries, target groups)? Have their needs been clearly defined and does the proposal address them appropriately? 5
1.4. Does the proposal contain specific added-value elements, such as environmental issues, promotion of gender equality and equal opportunities, needs of disabled people, rights of minorities and rights of indigenous peoples, or innovation and best practices [and the other additional elements indicated under 1.2. of these guidelines]?
2. Design of the action 20
2.1. How coherent is the overall design of the action? In particular, does it reflect the analysis of the problems involved, take into account external factors and relevant stakeholders?
2.2. Is the action feasible and consistent in relation to the objectives and expected results?
Maximum total score 50

11. Evaluation Grid Full Proposal
Section
Maximum Score
1. Financial and operational capacity 20
1.1. Do the applicants and, if applicable, their affiliated entity(ies) have sufficient experience of project management? 5
1.2. Do the applicants and, if applicable, their affiliated entity(ies) have sufficient technical expertise (especially knowledge of the issues to be addressed)?
1.3. Do the applicants and, if applicable, their affiliated entity(ies) have sufficient management capacity (including staff, equipment and ability to handle the budget for the action)?
1.4. Does the lead applicant have stable and sufficient sources of finance?

12. Existing Plans and Studies
National Plan for Sustainable Consumption and Production
National Action Plan for the Implementation of the Land Based Sources Protocol
Fact Sheets on hazardous waste in the industrial sectors
Masterplan for the closure and rehabilitation of uncontrolled dumps
Business Plan for combating pollution of the Qaraoun lake

13. Indicative timetable DATE TIME 1. Information meeting (local time)
DATE
TIME
1. Information meeting (local time)
17/05/2016
02/06/2016
10:30 14:00
2. Deadline for requesting any clarifications from the Contracting Authority
24/06/2016
15:00*
3. Last date on which clarifications are issued by the Contracting Authority
04/07/2016 -
4. Deadline for submission of concept notes
15/07/2016
5. Information to lead applicants on opening, administrative checks and concept note evaluation (Step 1)
26/08/2016
6. Invitations to submit full applications
02/09/2016
7. Deadline for submission of full applications
20/10/2016
8. Information to lead applicants on the evaluation of the full applications (Step 2)
18/11/2016
9. Notification of award (after the eligibility check) (Step 3)
05/12/2016
10. Contract signature
19/12/2016

14. Questions and Answers
1a) The application guidelines states that the location of the actions : " the action must take place in the following regions(s): coastal river basins of Lebanon" We kindly like to have a clarification on what is meant by this location: is it only the village(s) on the coast or does it also it include village all along the river till the coast.
1b) What is the definition of a “coastal river basin” for the purposes of this call? What type of requirements should the target area meet in order to qualify as a “coastal river basin” ? Would the Caza of X be eligible as a study area?

15. 2) Can we use a rebate of 20% on the real cost budget as cofinancing?
3) Are there local, regional authorities in Lebanon that are prepared to put in 20% cofinancing to the rewarded candidate(s)?
4) Regarding the overall budget (13 mill) , how do the rewarded contractors have to coordinate the different lots (max 1.5 mill) between themselves or with local authorities?

16. 5) What do you mean by “public administrations” in the last point of the ineligible costs (page 15 of the call for proposal)?
6) You have not included the Annex A Grant Application Form (word format) among the documents published in the page of the call for proposal.

17. 7) The organization X falls under the category of Non-Profit Organization, but it is not clear for us if X can be considered as an NGO under the current call and hence be eligible as main applicant? What is the definition of an NGO adopted for this call?

18. Thank you