1. National Electoral Register
Of Romania
Development and Role
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2. Contents Romanian Project of Electoral Register
Possible roles of the Electoral Register

3. Romanian Project of Electoral Register
According to Romanian legislation “the electoral register shall represent a
centralized database comprising all Romanian citizens, including those with the
domicile or residence abroad, who have reached the age of 18, with a right to vote.
The registration of the citizens with the domicile or residence abroad shall be
made based on the records existing at the General Office of Passports within the
Ministry of the Interior and Administrative Reform, used upon the issue of passports with the specification regarding the setting of the domicile abroad, as well as the data held by the Ministry of Foreign Affairs”.

4. The main objectives of the Electoral Registry were to develop instruments that
will permit Permanent Electoral Authority (PEA):
to obtain at any given time accurate information regarding polling stations
and electors,
an optimum way of distributing of the persons with the right to vote at
polling stations,
a fast and accurate way to provide polling stations officials with an up to
date electoral role and other materials needed (legislation guides, procedures, forms etc.)

5. This article of the law answered our first question and together with other legal
stipulations that provide the main roles of the electoral register determined us, to
develop and implement a system that can basically can be drawn as follows:

6. As it is showed in the representation the access of the users to the Electoral
Register is via a PORTAL. The portal permits customization and exposure of
system interfaces to ensure G2G (government to government) services for the localadministrations and G2C (government to citizens) for the interactions with electors.
The Portal will ensure that the participants on the electoral process will have all
the necessary instruments to obtain information and manage the process.
For this purpose the Electoral Register Portal has 2 main sections:
Public section, addressed to the citizens.
Private section, addressed to election departments in mayors offices

7. The main roles of PEA are:
To ensure access unrestricted to the system, based on the rights of the
user
To verify that everyone complete all the date accurate and without mistakes
To provide training and support
To check if all the actions are according to the law
To ensure that the system is updated according to law specifications
To implement the necessary security measures in order to ensure the
confidentiality of the stored data
To solve eventual conflicts

8. Possible roles of the Electoral Register
A very important task is to know in the development stage what functionalities
you have to develop both in the first stage of usage and in the future developments.
A natural functionality will be to generate electoral lists, based on different criteria.For this task is very important to define the criteria and to understand the
implication of the restrictions.
Starting with the restriction part, if someone can not vote if they are not on the list it is very important to ensure that you do not restrict the right to vote.
In Romania if someone is not on the list they are allowed to vote if they can prove with their ID that they have their domicile on the area of the polling station.
As for the generation of the electoral lists this can be done, but with very detailed information about the location and the distances from the domicile to the polling
station. In Romania we generate the electoral lists based on the information known by the persons that have electoral tasks in the mayors’ office.

9. Another functionality that naturally converge with the Electoral Register it is the
possibility to check the identity of the voter electronically in the polling station.
Implementing an IT system that could ensure at the level of polling stations an
electronic checking of the way in which the right to vote has been exercised by the
electors who voted, will present the following benefits:
• prevent illegal voting;
• monitor and inform the public opinion regarding the turnout in real time;
• edit, verify and submit electronically the data summary for the polling stations
concerning the recording of the results of the vote and have accurate data
Regarding the active electors, data that can be used in refining the necessary
logistics and with a direct consequence on lowering the costs.

10. The portal of the Register can be developed to provide multiple functions to users:
Can integrate an eLearning platform for electoral officials and electors. In the Romanian implementation we have a dedicated section with tutorials and tests for the usage of the portal, section that can be developed to achieve multiple
training objectives.
Can become a communication platform with integration of document
management systems, knowledge management systems, Video
conference capabilities, messaging systems and so on.

11. Electoral Register could be the first stone on the developing of a complete Election Management System, which can be schematically drawn as below:

12. Increasing the speed of the electoral process, lowering the risk, increasing the trust,ways to ensure that the rules are equally applied, are just some of the objectives
that can be achieved with implementing IT&C systems in the electoral process.
Thank you!