1. Scheduling Cisco TelePresence Rooms
TSBU Technical Marketing
July 2008

2. Outline Scheduling procedure without CTS-Manager
Scheduling procedure using Exchange 2003 and 2007
Scheduling procedure using Lotus Notes Client
Scheduling Interoperability enabled Meeting

3. Without CTS-Manager… No One button to push on the TelePresence Systems
No Scheduled Multipoint calls or resource management for CTMS
No concierge feature during an active call
No one place with dash board view of rooms and scheduled meetings

4. Flow chart of the procedure
Use existing scheduling tool and procedure to reserve the rooms
Point to Point call
Multipoint call
User walks in to the room and manually dial into the static meeting or uses the Favorites (speed dial) entries for static meeting #s
User walks in to the room and manually dials or uses Favorites (speed dial) entry to initiate call
Note:
For using concierge when CTS is not in a call, create speed dial entry
Manage the CTS endpoints individually using the CTS admin page

5. Set Favorites as your default screen
Set Favorites as your default page in the CUCM endpoint profile
One Button to Push to the favorite entries from the CTS Phone’s Interface

6. Larger Deployments Challenges
For larger deployments multipoint meetings becomes a challenge for the following reasons:
No optimization while choosing the CTMS resource for a meeting
No guarantee on the CTMS resources since its first come first serve

7. Using Outlook Calendar, create a new appointment and reserve the rooms
Microsoft Exchange 2003
Using Outlook Calendar, create a new appointment and reserve the rooms

8. Microsoft Exchange 2003 Send the outlook invite Note:
For Microsoft Exchange 2007, follow the procedure to schedule the resources to enable one button to push.

9. Click on the room icon to select TelePresence room resources
Lotus Notes Client
Open Notes Client, Go to Mail  “Switch to Calendar”  Schedule a meeting
Click on the room icon to select TelePresence room resources

10. Lotus Notes Client
Save and Send Invitations

11. Interoperability Scheduling
After reserving the rooms using the scheduler, user gets an from CTS-MAN
CTS Manager

12. Interoperability Scheduling
Login to the CTS-MAN to enable interoperability
Meeting Coordinator
Coordinator gets a Video Conferencing Access Number

13. Email for Interop meeting
Meeting Coordinator
Coordinator gets a confirmation with video Conferencing Access Number.
Forwards this to attendees joining from video conferencing end-points.

14. Initiating the meeting
CTMS
Cisco TelePresence rooms get One Button to Push
Video conferencing units dials the video conferencing access number
CUVC