1. Presented by Eastern Lakeshore Regional Planning Team
Ensuring the Accurate Collection, Interpretation and Reporting of Dual Credit Data
SCWI Symposium
Humber College
May 10th, 2016
Presented by Eastern Lakeshore Regional Planning Team
Adriana

2. Introductions in order of appearance!
Adriana McDonough Financial Services Coordinator, Durham College
William Howe Manager, Dual Credit Operations, Fleming College
Sue Hawkins SCWI Administrative Coordinator, Durham College
Karin Savage SCWI, Records and Registration, Durham College
Stephen McBride Pathways Consultant, KPR District School Board and Co-Chair of ELRPT
Introductions in order of appearance!
Adriana

3. Agenda Importance of Accurate Data Collection
Models of Data Collection by the Eastern Lakeshore Regional Planning Team Over the Years
Ongoing Issues
Roundtable of Best Practices
Agenda
Adriana

4. Importance of Accurate Data Collection
Good data provides good rationales at proposal writing time.
Enables sound (smart) decisions regarding proposals.
Drives approvals!
Allows colleges and boards to advocate for increased supports, programming and/or funding for students in the primary target group.
Enables Student Management Systems and ONSIS to be in sync.
Provides positive feedback for your RPT and board and college partners (Admin councils, trustees, presidents, deans…).
Importance of Accurate Data Collection
Adriana

5. Model 1
The
handwritten
form
Adriana

6. Model 1 (cont’d)
The one-man show
ADRIANA:

7. Field WHAT GETS ENTERED?
# of entries
CONTACT INFORMATION 7
# OF STUDENTS WHO STARTED and FINISHED (by age and gender) 16
PROFILE OF STUDENTS (by gender) 10
PROGRAM SUCCESS (including SWAC) 6
totals 39
Program Success: up to 6 fields
Up to 39 fields of data need to be entered
4 boards x 39 fields = 156 pieces of data.
WHAT GETS ENTERED?
Adriana

8. 48 PROJECTS TRANSLATE TO:
BREAKDOWN OF ELRPT:
48 PROJECTS (many with multiple boards in each project)
5 SCHOOL BOARDS
3 COLLEGES
3,800 STUDENTS
48 PROJECTS TRANSLATE TO:
194 individual dual credit reports…
96 collated board reports
39 potential entries per board report
96 x 39 =
BACK TO MODEL 1…
Adriana

9. UP TO 3,744 PIECES OF STUDENT DATA
Adriana
TIME TO REVIEW MODEL 1….

10. Model 1 Key Issues and Concerns
Missing information
Inconsistencies
Errors/incorrect information
Adriana

11. Model 2 The collaborative process
Model 2 The collaborative process
Will

12. Students register electronically through earndualcredits.ca
All dual credit teacher forums now include information about data collection (importance, accuracy…
Formal meetings are now officially on the calendar (2 days per semester) where board and college partners examine the data together before entering information into EDCS
Board and college partners bring class lists to compare accuracy of data. In case of discrepancies, we defer to the college as their admissions records are very detailed.
Model 2 Process
Will

13. Board coordinators are encouraged to in-service dual credit teachers, guidance, VPs… about the characteristics of students in the primary target group
Data collection forms are distributed to all dual credit teachers well in advance of the end of semester.
Forms now contain specific information and direction for each of the data entry cells.
All completed forms are submitted first to the Board coordinators to ensure they are completed accurately and in full
Model 3
Stephen

14. Model 3 The electronic form that collates!
RPT6 Model of Data Collection
Adobe LiveCycle
%26startEndpoint=SCWI/Processes/SCWI%20Final%20Reporting%20 Form.Dual%20Credit%20Final%20Reporting%20Form
Stephen

15. Model 4 Ongoing tweaks… (Durham College)
The electronic registration form on earndualcredits.ca automatically populates a custom database
Sue and Karin

16. Model 4 Ongoing tweaks… (Durham College)
Sue and Karin

17. Model 4 Ongoing tweaks… (Fleming College)
Subject
Catalog
Section
Name
Grade
Drop Dt
Group
Seats
Start
Finish
Credits
CULN 31
L03
Beausoleil,Brooke Ann 79
ST PETER 23 21
Boos,Fiona Irene-Dianne 72
Cavanagh,Kaitlin Teresa 74
Cooligan,Kaitlyn Eileen
Czarnik,Katya Margerat 80
Gemmiti,Olivia Carolyn Jean
Gibb,Maya Allegra
Gibson,Addison Mary
Gillis Bateman,Madison Mary Teresa
Green,Nick James
Hickie,Leah
Keating,Chloe Teresa M 65
Kilborn,Cassandra Jane Nora 71
Moodie,Ryan Scott Winston
Oettinger,Mallory Quinn 82
Paschalis,Kristian Anthony
Powers,Matthew Glen
18/09/2015
Proulx,Victoria Irene
Rappos,Marrie Leah Shirley
Sorichetti,Edie Ruth
Stephen,Andrew Matthew
Wilke-Whittington,Emma Mereka-Francisca
Did not start W
Fail
Model 4 Ongoing tweaks… (Fleming College)
Will

18. Model 4 Ongoing tweaks… (Fleming College)
Project
School
Subject
Catalog
Section
Group
# Seats
# Start
# Finish
# Credits
Avg Grade
Success Rate
% > 70%
Retention
Seat %
602
BUS
CULN 31
L03
ST PETER 23 21 77
100%
95%
91%
606
SENR
ECOS 13
L79
PORT PERRY 25 18 88
72%
TOUR 39
L62
ST THOMAS 14 12 87
86%
COMM 78
S60
ST THOMAS AQUINAS 16 7 86
58%
75%
607
JCD
SOCI
C15
ST PETERS&HOLY CROSS 15 61
89%
28%
120%
608
L04
NORWOOD 19 73
67%
79%
610 HW
COSM 9
L50
HALIBURTON HIGHLANDS 17 83
93%
82%
78%
L63
HOLY TRINITY 20 6 74
83%
30%
640
GAS
MATH
S04
ST PETES 79
S03
COURTICE SS 82
130
LCVI 67
90%
40%
87%
S09
ST STEPHEN 24
50%
652
STT
MECH
255
L06
ST PETER-X 22 75
COURTICE-X
71%
L05
ST STEPHENS-X 70
65%
CNST
161
L01
CLARKE HS 81
94%
CRPT
CRESTWOOD
201 85
92%
60%
Total
733
666
593
566
96%
77%
88%
81%
Model 4 Ongoing tweaks… (Fleming College)
Will

19. Ongoing Issues The 10 day count! What does this mean?
10 days after registration?
10 days after the first college class?
Business days, calendar days, hours?
Once a week, twice a week, compressed?
Late registrations?
Do all colleges follow the same 10-day rule?
Ongoing Issues
Sue and Stephen and Will

20. Ongoing Issues Counting the double tech credit?
20 students in a double period construction class: Do we count them as having earned 40 high school credits and 20 college? Or 20 and 20?
Withdrawals: Let’s clarify…
If a student withdraws before the 10 day count, they do not count as having started.
If a student withdraws after the 10 days, they are counted as “started” but not “finished”.
Approvals vs actuals are based on the 10 day count (number started)
Retention and success are based on the numbers who finished the dual credit.
Ongoing Issues
Sue, Stephen, Will

21. Ongoing Issues (continued)
Over Enrollment:
Do we count students that are over the approved number of seats?
Ex: 15 seats are approved but 18 students were actually in the dual credit. Do we count the extra 3 students?
Ongoing Issues (continued)
Sue, Stephen, Will

22. Roundtable Discussion of Best Practices
SHARING OF BEST PRACTICES:
Roundtable Discussion of Best Practices
Steve

23. Thank you
From ELRPT…