1. NIH Public Access Policy: FAQs and Answers
Noon 2/11/15
NIH Public Access Policy: FAQs and Answers
Pamela L Shaw
Biosciences & Bioinformatics Librarian
Public Access Compliance Monitor Role (PACR)
Galter Health Sciences Library

2. Who is responsible for compliance?
Ultimately, the Principal Investigator of the grant (“NIH Awardee”) – regardless of who submits the manuscript to PubMed Central
It is the responsibility of the author to clearly indicate s/he is NIH-funded and supply grant numbers when signing author agreements – at the time the paper is submitted to the publisher
PIs will often assign the duty of checking compliance to RAs or lab managers

3. How does a paper get a PMCID?
It doesn’t always happen automatically!
Some journals deposit directly to PMC – no action required by authors or PIs
List of journals who deposit directly:
Other journals DON’T deposit directly to PMC – action required by authors or PIs
Some publishers deposit manuscript to NIHMS – author must approve
In all other cases, the author and the PI are responsible for depositing to NIHMS

4. Where can I find if a paper has a PMCID number?
PubMed
Search for Douglas Vaughan in PubMed
Summary view gives you a clue…

5. Where can I find if a paper has a PMCID number?
PMID PMCID Converter
Input PMIDs to search for PMCIDs or NIHMS IDs

6. A question I didn’t have in my talk…
“But I named my grant number in the Acknowledgements section of my paper. Why didn’t my publisher deposit it to NIHMS for me??”
Most publishers will not use grant numbers from Acknowledgements as proof to deposit to NIHMS or PMC on behalf of authors.
In most cases, authors MUST put grant associations in the author’s agreement or publication cover sheet when submitting a publication. They don’t always make this clear. Elsevier’s language:
Can I comply? …authors who wish to comply with NIH open access policy can do so by identifying themselves as funded by NIH  during the publishing process. Elsevier will then coordinate and enable posting of the author accepted manuscript to PubMed Central after 12 months.

7. What do I do if we have to use the NIHMS to deposit a paper?
Get started as soon as manuscript is accepted for publication!
It takes 4-8 weeks for a paper to process through NIHMS
You can log into NIHMS to check the progress of a paper through the system, so you can prompt your PI or the author of a paper to log in and accept PDFs and approve the paper for PMC deposit

8. NIHMS

9. What can you do in NIHMS?
You can check the status of any paper for which you are a delegate or responsible party – but most actions require submitting author’s action
It is the responsibility of the author to clearly indicate s/he is NIH-funded and supply grant numbers when signing author agreements – at the time the paper is submitted to the publisher
PIs will often assign the duty of checking compliance to RAs or lab managers

10. NIHMS login Log in using your eRA Commons credentials

11. NIHMS login
Check the status of your PI’s or authors’ papers

12. How to manage bibliographies and compliance with MyNCBI?
According to the law, Investigators will need to use My NCBI to enter papers onto progress reports. 
Have an eRA Commons account with access to grants and eSNAP status
Have (or create) a My NCBI account, using NIH eRA Commons login credentials
Use My Bibliography in My NCBI to assign awards to publications and to check compliance status
What are the required accounts and steps for the PI?

13. Delegates
PIs can delegate authority to RAs or lab managers to check and manage their compliance through My NCBI, as long as those individuals
Have eRA Commons accounts (status of “Assistant” - ASST)
PI must then delegate authority to the ASST role within eRA
See eRA Commons FAQ #4 for delegating authority
Have (or create) a My NCBI account, using NIH eRA Commons login credentials
Users with My NCBI & eRA accounts can be delegated authority to by the PI within My NCBI to manage their grants
See “Sharing My Bibliography” at the My NCBI help pages

14. How do I access bibliographies for which I am a delegate?
Create your own MyNCBI account, then
Log into your MyNCBI account
Go into your account settings by clicking on your username

15. How do I access bibliographies for which I am a delegate?
Go to the Linked accounts section and click Change

16. How do I access bibliographies for which I am a delegate?
Under All Available Partner Accounts, search for NIH and click on NIH & eRA Commons

17. How do I access bibliographies for which I am a delegate?
When you receive a confirmation from MyNCBI that you have been named a delegate, log into your MyNCBI account, then click on the confirmation link provided in the
You will see the bibliographies for which you are named a delegate under Collections

18. The New NIH Biosketch

19. Papers for the NIH biosketch are taken from MyNCBI
Your PI can create a new biosketch using MyNCBI’s SciENcv tool (You can be made a delegate for these, too!)

20. Papers for the NIH biosketch are taken from MyNCBI
Publications can be pulled from a PI’s bibliography for addition to the Personal Statement section

21. Papers for the NIH biosketch are taken from MyNCBI
For the Contributions to Science section, you can also pull publications from the MyNCBI bibliography, and provide a link to the whole collection

22. Papers for the NIH biosketch are taken from MyNCBI

23. Links PubMed Central: http://www.ncbi.nlm.nih.gov/pmc/
 NIH Public Access Home Page – links to My NCBI, instructions, how-tos:
 PMID / PMCID Converter:
 Submission Methods – Link to lists for Journals & Publishers who submit
eRA Commons – Links to How-tos and information:
NIHMS:

24. Questions? Contact me: p-shaw2@northwestern.edu 312-503-8689
Galter website guides: Guides listing page: NIH Public Access Policy guide: Access-Policy

25. Thanks!
Contact me: