1. Occupational Health (OH) Process Map: Onboarding
Quality June 14, 2012
Occupational Health (OH) Process Map: Onboarding
Date created: 01/28/2015
HR Liaison
New Hire
DES
Tools
Timeline
Costs
OH data entered into PeopleSoft
Ready to Onboard OH
Info. sent to new hire, if applicable
START
Onboarding meeting occurs
New hire goes to Providence Clinic
First day of work
End
Results are submitted to DES
HRL) Ready to onboard-
JO – ID OH req by Job class day
OH info if applicable
before 1st day of work: OH form/ck.list (Addimmie/tb (verify w/Jeremy) days
UA, background,
ID OH requirements, (OH form completed)
Drivers license check
New EE to Providence Clinic) to HRL- ID info to be communicated? days $90-$510 UA
Immie/Record review
Record needed Immies
TB test
DES – Results sent to P/S day
DES communicates to HR liaison (what is this:)?
UA & OH data entered into People Soft (HRL) days
Date/Result
Mgr. notified
Thumbs down
Conditional employment letter
Onboarding meeting (EE & HRL) BBP Video – signature form days
BBP training (enter into People soft)
Background check
I-9
ID badge form
P & P
BBP Policy
1st Day EE
Ongoing
Job Order:
ID OH required for position
OH form/
checklist
PeopleSoft
PeopleSoft
BBP Video
Signature form
Need to determine position’s OH risks
Wait time
Wait time
Wait time
Wait time
Wait time
1 day
5 days
2-3 days
3 days
1-5 days
0-10 days
$90 - $586
Per New Hire
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2. In-House vs. Providence
Quality June 14, 2012
Occupational Health (OH) Process Map: Ongoing Needs
Date created: 01/27/2015
HR Liaison
Employees
DES
Managers / Supervisors
Tools
Timeline
Costs
Occupational Health Data entered into PeopleSoft
Data entered into PeopleSoft (BBP training, TB skin / fit testing)
Follow-up of OH Needs, if employee needs additional immis., and fit test
START
Results submitted to DES
Results submitted to DES
End
HRL) Ready to onboard-
JO – ID OH req by Job class day
OH info if applicable
before 1st day of work: OH form/ck.list (Addimmie/tb (verify w/Jeremy) days
UA, background,
ID OH requirements, (OH form completed)
Drivers license check
New EE to Providence Clinic) to HRL- ID info to be communicated? days $90-$510 UA
Immie/Record review
Record needed Immies
TB test
DES – Results sent to P/S day
DES communicates to HR liaison (what is this:)?
UA & OH data entered into People Soft (HRL) days
Date/Result
Mgr. notified
Thumbs down
Conditional employment letter
Onboarding meeting (EE & HRL) BBP Video – signature form days
BBP training (enter into People soft)
Background check
I-9
ID badge form
P & P
BBP Policy
1st Day EE
Ongoing
Annually Required OH Training/Screening
Fit Testing Kit / Form reviewed by qualified staff (WHO?)
PeopleSoft
Monthly PeopleSoft Report; Declination Form; BBP Video
PeopleSoft
30 days – 12 months
See Cost Analysis:
In-House vs. Providence
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