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<Insert Date>
Athletes briefing

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Briefing agenda
Welcome and Introductions
Competition Jury
Schedules and Timetables
Check-in and Procedures
The course
Primes
Post-Race Procedures
Weather forecast
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3. Welcome and Introductions
<Insert name>, <highest ranked ITU Executive Board representative>
<Insert name>, ITU Project Director
<Insert name>, ITU Team Leader
<Insert name>, ITU Technical Delegate
<Insert name>, ITU Race Referee
<Insert name>, LOC Director
{comment – to be deleted: Insert the names of the officials that are attending the briefing and delete the rest}
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Competition Jury
<Insert name>, Chair
<Insert name>
{comment – to be deleted: Insert the names of the Competition Jury Members, add two more member for World Championships Series Events}
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5. Schedule and Timelines
Friday {Thursday if the briefing is on Thursday}
hh:mm – hh:mm Race pack pick-up (after the athletes’ briefing)
hh:mm – hh:mm Pasta Party
Saturday {Friday if the briefing is on Thursday}
hh:mm – hh:mm Training Sessions in the swimming pool
{if applicable}
hh:mm – hh:mm Bike course training {if applicable}
( Meeting Point: ……….)
hh:mm – hh:mm Swim course training {if applicable}
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6. Schedule and Timelines
Sunday {Saturday if the briefing is on Thursday}
hh:mm – hh:mm Athletes’ Lounge open and check-in
hh:mm – hh:mm Transition Area open for Elite Women
hh:mm – hh:mm Warm-up for Elite Women
hh:mm Elite Women Start
hh:mm – hh:mm Medal ceremony
{comment – to be deleted: Additional information can be added}
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7. Schedule and Timelines
Sunday {Saturday if the briefing is on Thursday}
hh:mm – hh:mm Athletes’ Lounge open and check-in
hh:mm – hh:mm Transition Area open for Elite Men
hh:mm – hh:mm Warm-up for Elite Men
hh:mm Elite Men Start
hh:mm – hh:mm Medal ceremony
hh:mm Closing ceremony
{comment – to be deleted: Additional information can be added, such as „ buses leave for the Closing Ceremony from………. at hh:mm”}
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Check-in procedures
{if applicable}
Team officials entering the venue
Using the shuttle service from the ……………
Schedule
(<pickup location> to <dropoff location>):
hh:mm, hh:mm, hh:mm,
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Check-in procedures
Athletes Lounge
Uniform check (name, country, logos, ITU logo, zippers) – photos taken of each uniform. Wearing other uniform during the race = DQF!
Body marking check (both arms, both legs)
Timing chip distribution (2 for the ankles / 1 for the ankle {choose the correct one} / 1 for the bike {if applicable})
Swim cap distribution
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Check-in procedures
Transition Area
Bike check: handlebars & wheels (non authorized UCI wheels rule)
Helmet check- Don’t leave your helmet fastened in the transition
The athlete who misses to comply with this rule will receive a time penalty of 15 seconds in TA1.
Running Shoes outside the box, helmet on the bike
Spare wheels to the wheel-stop
To add any equipment to the bike, you must obtain approval from the Race Referee up until 10 minutes after the end of the Athletes‘ Briefing.
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Pre-start Procedure
Athlete Introduction:
10 minutes before start - line-up under the swim exit gantry
Jog to the platform
Select your position and stay behind the line!
Athlete blocking more than one place will result DQF
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Start Procedure
Athletes in position:
The start can be given any time after the TD announces ”On your mark”
Electronic horn blast / Air horn blast {choose the correct}
The race starts
Athletes not moving forward at the start will receive a time penalty of 15 seconds in TA1.
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13. False Start Procedures
False start Example 1:
Several horn blasts
Kayaks in front of you
Everyone goes back to her/his spot
False start Example 2:
If someone starts before the horn and everyone else starts with the horn, the athlete who false started will receive a time penalty of 15 seconds in TA1.
During the time penalty athlete can not take any equipment!
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The Course
Swim
<number> lap(s) of <lenght of one lap>m
Bike
<number> laps of <lenght of one lap>km
Run
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The Course
<Insert TV Show Animation, if applicable>
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Swim course
Water temperature: <water temperature> °C
Wetsuit allowed / Wetsuit not allowed {choose the correct}
<number of laps> laps (total distance of <total lenght of the swim in meter>m)
Distance to the first turn buoy <lenght in meter>m
Take cap, goggles to transition into your box
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Swim course Map
<Insert Swim Course Map>
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18. Transition Area {first choice}
Traditional Bike Racks – one row / two rows {choose the correct}
Running shoes in front of the box, helmet on the bike
Bags to the Athletes Lounge
Wetsuits {if applicable}, googles & swim caps into the box
Mount line at the end of the TA
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19. Transition Area {second choice}
Individual Bike Racks – number, name and country flag
Running shoes in front of the box, helmet on the bike
Wetsuits {if applicable}, googles & swim caps into the box
Bags to the Athletes Lounge
Practice the flow of Transition
T1 – Rear wheel in rack, facing inside of Transition, exit using inside lane of Transition
T2 – Front wheel in rack, exit using outside lane of Transition
Mount line at the end of the TA
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Transition Flow
<Insert Swim Exit to TZ Map>
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21. Transition Flow {second choice}
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Bike course
<number of laps> laps (total distance of <total lenght of the bike in kilometer>km)
Hilly / flat and technical / not technical {choose the correct}
2 Wheel Stations
1 Neutral wheel station {comment to be deleted: list the type of the provided wheels}
1 Team wheel station
For locations see the map
Lap Counter: at the <location of the Lap counter>
Lapped athletes are out of the race
First runner – last biker case {if applicable}
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Bike Course Map
<Insert Bike Course Map (show locations of wheel station & lap counter) (clarify if the athletes will be passing through the TZ on every lap)>
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Caution
Caution signal: three sharp whistles and red flags
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25. Transition Flow {second choice}
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Run course
<number of laps> laps (total distance of <total lenght of the bike in kilometer>km)
Aid stations:
<number> per lap
For locations see the map
Sealed water and ice sponges {if applicable}
Discard plastic bottles off course
Photo-finish
Congestion in finish area:
Go to mixed zone / recovery area
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Run Course Map
Insert Run Course Map (show locations of aid station, lap counter & finish chute) (clarify if the athletes will be passing through the TZ on every lap)
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28. Run Penalty Box New Rule
The penalty box is for infringements in: TA1, bike and TA2
e..x.: Mount before mount line, dismount after dismount line, discharge or store your equipment outside your designated area, rack the bike outside your own space etc
(Transition will be videotaped for infringements)
Location: {include the exact location} m before the Transition Area
Information: White board to show race numbers
(Athletes need to read the board – coaches are advised to check and inform their athletes)
Procedure: 15 second time penalty served on any lap of the run
If you don’t stop DSQ

29. Run Penalty Box Rule interpretation
Mount after the mount line: It has to be one contact of the athlete foot with the floor after the mount line. If this contact doesn’t occur the action is considered as mount the bike before the mount line.
Dismount before the dismount line: It has to be one contact of the athlete foot with the floor before the dismount line. If this contact doesn’t occur the action is considered as dismount the bike before the dismount line.
Discharge or store your equipment inside your designated area: Leaving the equipment s(swim cap, googles, helmet, etc.) in the designated box.
Rack the bike inside your own space: In case of Traditional bike rack, the bike must be racked with at least one side of the handlebar or the seatpost with 0,5m to the name plate. In case of Individual bike race, the bike must be racked with the front wheel to the designated rack.

30. ITU Primes (if applicable)
There will be three primes per men’s and women’s race:
1. After the 1st lap / exit of swim {choose the correct}
2. At the end of the <number> lap of the bike. (km <kilometer mark>)
3. At the end of the <number> lap of the bike. (km <kilometer mark>)
(The prime line will be <location>)
An athlete must finish the race.
There is no limit to the number of primes an athlete can win in a race.
The amount of each prime: US$ 500 (will be paid in the Athletes Lounge)
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ITU Primes
Insert Bike Course Map (show locations of Prime Line)
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Post-race Procedures
“Mixed Zone” - immediately after finish 1, 2, 3 with host broadcaster first.
Medal Presentation - protocol – at <hh.mm>
Ceremonies for both Grand final and Series winners (if applicable)
Please follow the ambush marketing rules (if applicable)
Dress “up”
Prize money immediately after the race in the {insert location}
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33. Ambush Marketing Rules (if applicable)
Ambush marketing is defined as:
“Deliberately using the opportunity of live television and
media photographers to acquire additional exposure for your
sponsor product, apparel or brand.”
The consequence for this behavior is:
1. The athlete will immediately forfeit their prize money for that event, as well as primes, if any;
2. If the athlete is part of the “gold group” this status will be revoked for the remainder of the year.
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Post-race Procedures
Anti-Doping Control
Photo ID is needed for every athlete to have ready for Doping Control
Medical
Only team medical officials area allowed in this area in case there is an athlete from their team. Every NF can have 1 team medical upgade pass, but only for team doctors!
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Coaches areas
Accreditation
Every coaches has to collect accredited to be able to enter the venue.
Only Coaches who have been registered from their NF into the ITU online system are entitle for an accreditation { if applicable}
Additional sport-specific coaches areas
Behind / beside / at <location> {describe exactly, choose the correct)
Upgrade pass needed to enter these areas. Passes are given by NF according to the number of athletes entered. 1-3 athletes = 2 pass, 4-6 athletes = 3 passes, 7-9 athletes = 4 passes, athletes = 5 passes
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Important Updates
{If applicable}
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Weather forecast
Temp Weather
Friday ….ºC <type>
Saturday ….ºC <type>
Sunday ….ºC <type>
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Good Luck!
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