1. UPDATE ON SCHOOL SPORT PROGRAMME AND GENERAL PERFORMNACE OF PROVINCES
15 MARCH 2017

2. OBJECTIVES OF PRESENTATION
To provide a background information of the school sport programme
To provide the status of progress made to date
To indicate the challenges experienced and interventions made
To inform about the proposed changes to the National School Sport Championships
To show the sector performance in meeting the targets of the APP for School Sport in 2017/18 Financial year.
To provide a general performance overview of the provinces through the DORA grant
To recommend possible solutions to the challenges

3. BACKGROUND
School sport is a critical priority for SRSA and the bedrock for sports development in South Africa
It is integrated in the National Sport and Recreation Plan, which was endorsed by the entire sport and recreation sector in the RSA in November 2011
School Sport is objective 5.2 of the White Paper on Sport and Recreation
School Sport is intended to maximize access to sport, recreation and physical education in every school in South Africa.

4. Background continued…
The Policy Directives are clear on what needs to be done in order to see the School Sport program being a reality
Clear guidelines must be in place in order to demarcate roles and responsibilities of all role players
School Sport structures must be in place in order to see the support from local up to National Level in the implementation of schools’ sport program
Talent Identification is paramount to the development of talented learners that come through the system of schools’ sport
These learners are then supported and channeled through the Sport Focus Schools which serve as the first layer of Sport Academies program.

5. Background continued.. MoU between SRSA and DBE signed in 2011
The Minister of Sport and the President of SASCOC also signed off the SA Coaching Framework in 2011
The Framework embraces the global process and standards in long term participant development (LTPD) which is inclusive of all stages of sport development
The LTPD provided uniformity within the sports sector
28 March 2012 the National School Sport League Programme was launched at the Vlakfontein Grounds in Mamelodi.

6. ATHLETES PATHWAY STRATEGY
OUR VISION
An active & Winning Nation
DATABASE
Intra-School Level
District Level
Provincial Level
National Level
Inter-School Level
District Academy,
Federation
Clubs,
Provincial Academy,
National Scientific Support,
Federations
Talent Confirmation & Development
Talent Identification, Confirmation
& Development
Talent Scouting
Talent Scouting & Identification
School Sport Community Sport Federations
SCHOOLS SPORT : BEDBROCK FOR SPORT & RECREATION DEVELOPMENT

7. SRSA IDENTIFIED 16 CODES OF SPORT
Athletics
Netball
Basketball
Rugby
Boxing
Swimming
Cricket
Softball
Chess
Volleyball
Football
Tennis
Gymnastics
Table Tennis
Hockey
Goal Ball
Indigenous Games

8. SA SCHOOL SPORTS CHAMPIONSHIP
The primary aim of the school sport programme is to ensure that each and every one of South Africa’s learners are afforded an opportunity to participate in at least one sporting code
The programme therefore seeks to address all the barriers to entry that currently inhibit broad based participation in school sport through the provision of the requisite support material, personnel and competition opportunities
Increase the pool of talented athletes that feed the national teams, thereby increasing the chances of international success.

9. EVOLUTION OF THE SA SCHOOL SPORTS CHAMPIONSHIP
Year
Sporting Codes
Participants (Athletes, Coaches & Managers)
Primary & High Schools
Technical Officials
Volunteers
Talent Scouts
Bursary Recipients
2012 9
2946
Both
658
120 20 12
2013
10 & 2 IG
7563
798
200 24
2014
13 & 4 IG
9684
1 231
300
2015
14 & 4 IG
6414
High Schools only
900 32 26
THREE SEASON
TYPE OF SEASON
NATIONAL CHAMP
IONSHIP
2016 1
4628
Autumn 60
None
6859
Winter
420 95 30
4260
Summer
360 18

10. SA SCHOOL SPORTS GOVERNANCE DOCUMENTS
Type of Document
Stakeholders
Status
National Sport and Recreation Plan
SRSA
In progress
Strategic Plan
In Progress
Memorandum of Understanding
DBE AND SRSA
To be reviewed
School Sport Policy
DBE
National School Sport Championship Review Document
Under review
School Sport Coordination Policy
South African Schools Act

11. ANNUAL PROGRAMME Level 1 School level: Mass Participation
Classes or houses play against each other to come up with the school team for each school
Every week
DBE
Level 2
Local Competitions
Schools in the same area take part in a competition through a fixture and compete for a top school position in the locality
Every month
Level 3
Circuit Competitions
Top Schools within one locality compete through a round robin against each other with in a circuit to choose the best school that will represent a circuit in a district competition
Once a quarter
Level 4
District Competitions
Top Schools in the log from the same area compete for a top position in the District log
Once per season
SRSA
Level 6
Provincial Eliminations
Top school in the log from the District in level 3 compete for top position in the Provincial log
Once a year
National Championship
The winning school in the province competes at the National Festival

12. STATUS ON THE IMPLEMENTATION OF SCHOOL SPORT PROGRAMME

13. UPDATE ON IMPLEMENTATION OF KEY ACTIVITIES
Activity
Responsible
Status to date 1
Finalize the Schools Sport Policy
DBE
To be reviewed 2
Finalize guidelines for agencies supporting the delivery of school sport
SRSA
Completed 3
Establish school sport committees and support these committees at all levels to deliver school sport leagues. 4
Ensure the delivery of well organized intra/inter school sport activities.
Work in progress 5
Together with provincial governments and federations identify talent at inter-district school tournaments for further development through the academy system.
Ongoing 6
Development of Training Material for Teachers
DBE & SRSA 7
Facilitate Capacity Building programs for Teachers
In progress

14. UPDATE ON IMPLEMENTATION OF KEY ACTIVITIES
Activity
Responsible
Status to date 8
Assist National Federations in the hosting of National Junior Championship
SRSA
Ongoing 9
Host National Junior Olympic Games biannually in conjunction with SASCOC ( to serve as a feeder system for the IOC Youth Olympic Games)
Model under review 10
Develop the concept of Sport Focus Schools
Completed 11
Develop a 5 year competitive schools sport plan with National Federations

15. Sport
Focus
Schools

16. SPORT FOCUS SCHOOLS
This programme seeks to establish or identify schools that specialize in certain sport codes, e.g. a football school or a rugby school, etc.
This programme draws similarities from existing practices seen in particular with rugby and cricket. Where these codes have dedicated schools that they support who continuously and traditional produce the best rugby and cricket players.
These schools will be supported with facilities, equipment, apparel and coach / educator capacity development linked to the sport code.
These schools are identified by the sport codes in conjunction with the provincial departments of Sport and Basic Education. These schools are then verified by SRSA and DBE.

17. SPORT FOCUS SCHOOLS
The SGB of these schools must resolve and agree that they will be a designated sport focus schools for a medium term, e.g. 5-8 years. This is due to the resources / investment that will be made towards these schools.
Currently there are 14 verified sport focus schools, with Northern Cape being the only province without a designated sport focus school, this is being attended to by the province.

18. CATEGORY OF SCHOOLS Pinnacle of the Sport Playing Schools;
First semblance of the Country’s Sport Academy System;
Has Residential Schools;
Strong traditions of playing sport; and
Some degree of sport facilities.
SPORT FOCUS SCHOOLS
REGIONAL
SUPPORT
SCHOOLS
Endowed with Sports facilities across different codes;
Has Residential Facilities;
Hosts regional/district sport tournaments;
Conducts out-reach programmes to nearby schools; and
Shares its facilities with nearby schools.
Ordinary schools that play sport and are supported to do so.
SRSA

19. CHALLENGES OF SCHOOL SPORT
Lack of strategic and policy support by DBE
Parallel programmes by National federations
Limited resources
The current funding model for public schools limits the resources
The lack of benefits and apathy of educators
Some of the age categories implemented at the NSSC is supported with little scientific evidence
The implementation of programs in the U18/U19 age groups has little impact on talent and skills optimization

20. RECOMMENDATIONS
Review of the MoU with the Department of Basic Education.
Commitment to adopt a funding model for school sport by the National Office of DBE
National Federations that are participating in the School Sport Program must align to the LTPD
The three seasons National Championship must be retained BUT progress to NSSC be limited to age groups that is aligned to National Federations LTPD strategy.
National Championships must be aligned to the sponsored programs of the National Federations
Provincial Departments of Sport must monitor what is happening at levels 1 – 3 and what progress is being made whilst SRSA also monitors the District and Provincial Championships.
There is a need for a policy development for advancing sports and sports development which will get the SGB’s & principals to be on board
Lack of foot print of National Federations and unsustainable clubs needs to be addressed as clubs are paramount to the growth of sport development in communities as well as strengthening schools sport.

21. PROPOSED MODEL FOR THE NATIONAL SCHOOL SPORT CHAMPIONSHIP

22. PROPOSED CHAMPIONSHIP MODEL LEVEL OF PARTICIPATION
FORMAT
SEASONAL LEVEL
FREQUENCY
TIER
LEVEL OF PARTICIPATION
YEAR 1
3 season
Focus on 5 APEX codes from the Priority codes
Top schools
National championships
YEAR 2
3 Seasons
Provinces will to undertake the selection of teams from the Top Schools programme
Selected teams
Provincial Championship
Talent Identification, preparatory Camps, High Performance and medical testing for athletes
YEAR 3
5 Apex codes with the inclusion of 2-3 other codes from the Priority Code List
Selected Teams
National Championships
Year 4
Beginning of year 1
Selected codes relevant to the ISF Tournament
Selected teams from National Championship
ISF competition

23. STAKEHOLDER DATE CONSULTATION PROCESS HEADCOM PRESENTATION
31 JANUARY 2017
SRSA OFFICES – PRETORIA
SRSA AND PROVINCES
13-17 February BUSINESS PLANS WITH PROVINCES
DBE & SRSA - CD’S AND DIRECTORS
13/03/2017 DBE OFFICES - PRETORIA
SASCOC
27 FEBRUARY 2017 – LTPD STRATEGY WITH FEDERATIONS, DISABILITY SPORT BODIES.
Sporting fraternity - provincial departments of SRSA & DBE with National federations and Confederations, School sport structures, SALGA
24 March COMMITTEE MEETS JOBURG Focus: Proposed NSSC, LTPD and EPG Transformation targets
SRSA, DBE with disability federations
TBC
Provincial CD’s with Provincial Federations, Confederations & Structures
16 MARCH 2017

24. PERFORMANCE ON SECTOR INDICATORS
PART B
PERFORMANCE ON SECTOR INDICATORS

25. INTRODUCTION
The purpose of the following slides is to give an overview of the performance status as of the 3rd quarter of 2016/2017.
Following the provinces’ inconsistent reporting, management has directed our Monitoring and Evaluation Unit to verify the reported performance from quarter 1 up to quarter 3. This, to ensure that the performance information that will be published as part of the Annual Report reflects the correct state of affairs in our provinces.
The verification process will assist us get the provinces to account properly for service delivery against the Conditional Grant funds we allocate to them.

26. Number of people participating in the programme
PROVINCE
ANNUAL TARGET
ACHIEVED
Community
Schools
Academies
Outstanding
Eastern Cape
53,213
14,350
13,840
644
28,834
Free State
48,451
32,699
4,809
149
37,657
Gauteng
364,010
143,470
987
205
144,662
KwaZulu-Natal
113,680
67,590
9,890
177
77,657
Limpopo
28,467
8,788
160 71
9,019
Mpumalanga
166,055
107,547
3,862 45
111,454
Northern Cape
64,439
40,869
5,316
126
46,311
North West
126,969
22,526
7,984
424
30,934
Western Cape
344,827
16,674
1,042 93
17,809
1,310,111
454,513
47,890
1,934
504,337

27. PERFORMANCE ON SECTOR INDICATORS
Number of schools, hubs and clubs provided with equipment and/ or attire
PROVINCE
ANNUAL TARGET
ACHIEVED
OUTSTANDING
Eastern Cape
540
221
319
Free State
166
105 61
Gauteng
487 81
406
Kwazulu Natal
1708
724
984
Limpopo
396
393 3
Mpumalanga
238
236 2
Northern Cape
227
151 76
North West
330 83
247
Western Cape
733
4825
1994
2831
PERFORMANCE ON SECTOR INDICATORS

28. COMMITTMENT
The Department is doing its best to ensure that performance on all sector indicators as per the business plans of each province, are achieved.
We cannot however, compromise quality of reporting in exchange for achievement of targets. This is why we are verifying the performance that is reported by provinces.
We have to satisfy ourselves that the Auditor-General will not have reason to find negatively against the Department when conducting an audit this year.

29. AG AUDIT REPORT ON PROVINCES

30. DoRA audit findings and Root causesNO
FINDING
ROOTCAUSES .
Number of sport academies supported – Eastern Cape province not included in the list
The sport academies were supported during the financial year under review but they were not included in the final list of sport academies supported and therefore the actual reported performance was possibly understated (almost nine sport academies supported)
Management indicated that SLAs were not in place.
Non-compliance with internal policies and procedures by Eastern Cape sport academies 30

31. DoRA audit findings and Root causes
Continued…. NO
FINDING
ROOTCAUSES .
Control deficiencies identified in performance management system.
It was noted during the audit of performance information that the department does not have an adequate performance information system that is able to produce collate valid, accurate and complete performance reporting information:
There are no standard reporting templates for conditional grant indicators;
Attendance registers were not always signed by the responsible officials;
Provincial reports/team lists were duplicated;
The supporting documentation were not kept in one file for easy of reference
There was no back up for performance information;
Information was not kept in electronic format, i.e. team lists were not captured on spreadsheet; and
Inconsistencies in performance reporting systems amongst provinces.
Lack of real time performance information system 31

32. DoRA audit findings and Root causes
Continued…. NO
FINDING
ROOTCAUSES .
Portfolio of evidence not submitted for audit – Gauteng and Mpumalanga province.
Performance indicator affected was Number of learners participating in school sport tournament at a district level.
The supporting files were not submitted for Gauteng and Mpumalanga Provinces for testing of completeness of the actual reported performance value.
Evidence submitted by Provinces not in line with TID. 32

33. DoRA audit findings and Root causes
Continued…. NO
FINDING
ROOTCAUSES .
Team lists were not completed adequately by provincial sport teams.
It was noted during the review of key controls for performance indicators 2.7(number of learners participating in school + sport tournaments at a district level) on active nation that the team lists from Provincial Departments were not always reviewed by Head of Provincial Departments for validity and completeness for Gauteng and Mpumalanga Provinces for testing of completeness of the actual reported performance value.
The lack of proper review of team lists by the Provinces.
Management disregarded the controls . 33

34. DoRA audit findings and Root causes
Continued…. NO
FINDING
ROOTCAUSES .
Necessary fields were not completed on 2015 National School Sport Championships list of participants and therefore we could not confirm the validity, accuracy and completeness of the list.
The fields below were no completed for all participants:
Identification number of learners;
Sport code;
Parent name;
Parent contact number;
Emergency contact; and
Accreditation number
The information was not captured completely on database during registration process. 34

35. DoRA audit findings and Root causes
Continued…. NO
FINDING
ROOTCAUSES .
Team lists not signed/stamped by provinces school sport officials.
The team lists were not always signed by the provinces responsible school sport officials and therefore the validity of these team lists could not confirmed during the audit. The actual reported performance values are therefore misstated in the annual performance report.
Senior personnel at the Provincial Departments did not properly review the performance information before submission to SRSA for consolidation purposes. 35

36. DoRA audit findings and Root causes
Continued…. NO
FINDING
ROOTCAUSES .
Transfers non-compliance
It was noted during the audit that Project implementation agreements and business plans were not signed by SRSA and HoDs by 3 April 2015 resulting in non-compliance with relevant laws and regulations.
Provincial departments did not take into account input of SRSA while drafting the Business plans resulting in multiple revisions after due dates. 36

37. DoRA audit findings and Root causes
Continued…. NO
FINDING
ROOTCAUSES .
Quarterly report not submitted by Provinces
It was noted during the audit that the following quarterly performance reports for the following provinces are not submitted for audit.
North west Q4
Northern Cape Q4
Free State Q2 and Q3
Eastern Cape Q4
Gauteng Q4
Lack of consequence management 37

38. Dashboard for Customised indicators Summary of findings: Usefulness
Programme EC FS GP
KZN LP MP NW NC WC
Number of people actively participating in organised sport and active recreation events.
Did not select the indicator
Number of learners participating in school sport tournaments at a district level.
Number of schools, hubs and clubs provided with equipment and/or attire as per the established norms and standards.
Number of athletes supported by the sports academies.
Number of sport academies supported.
Unqualified
Qualified
Adverse
In Progress
Disclaimer 38

39. Dashboard for Customised indicators Summary of findings: Reliability
Programme EC FS GP
KZN LP MP NW NC WC
Number of people actively participating in organised sport and active recreation events.
Did not select the indicator
Number of learners participating in school sport tournaments at a district level.
Number of schools, hubs and clubs provided with equipment and/or attire as per the established norms and standards.
Number of athletes supported by the sports academies.
Number of sport academies supported.
Unqualified
Qualified
Adverse
In Progress
Disclaimer 39

40. Conclusion
Provincial Departments should ensure that (DoRA) findings raised by the AGSA in the management reports are addressed by:
developing, implementing and monitoring Action Plans to curb recurrence of similar findings.
providing quarterly reports on the implementation of action plans to SRSA (as part of reporting).
Conforming to the conditions of the Mass Participation and Sports Development Framework.
Improving the adequacy and effectiveness of internal controls in relation to the DORA conditional grants
Provinces should work closely with SRSA to achieve and sustain clean audit outcome in the Sport Sector.
SRSA will be engaging Provincial Department regularly basis after receipt of reports. 40

41. Thank You.