1. Charles Musgrove, Helene Houser, Debbie Bennett-Kenney
Advanced Placement Test Scores from paper to electronic then auto-evaluations!
Charles Musgrove, Helene Houser, Debbie Bennett-Kenney

2. Thank you for your cooperation
General Announcements:
Please turn off all cell phones/pagers
If you must leave the session early, please do so as discreetly as possible
Please avoid side conversations during the session
Questions will be answered …..
Thank you for your cooperation

3. CPE Credits - We’ve gone electronic!
To receive CPE credits for this session (if eligible), complete the CPE Attendance Form on the PABUG Annual Conference website
or via the PABUG conference app.
For additional questions please contact
Lora Harper CPE - Coordinator

4. A little about Temple Located in Philadelphia, PA Mascot is the Owl
Founded in 1884 by Russell Conwell, a Philadelphia minister
Incorporated in 1888 as “The Temple College”

5. A little more about Temple
Over 39,000 students enrolled
17 Schools and Colleges, including 5 Professional Schools
8 Campuses including Tokyo, Beijing and Rome
Banner General 8.8.7, Banner Student , Luminis Portal 4.3.2, Oracle

6. Degree Audit Reporting Systems (DARS)
College Source – u.achieve suite (u.direct & Batch)
Platform:
Virtualized (VMware)
Banner SIS v8 / Oracle 11g
u.achieve
Version
degree audit database - Oracle 11g
servlet container - WebLogic
user authorization/authentication - LDAP

7. Why Change the Old Process?
Labor Intensive
Manual Process
Burden for Counselors (discuss numbers)
Information (AP test scores) now on the SOATEST

8. How we made it straight-forward!
Coding
Lots of meetings –(admissions, DARS, Computer Services)
Communication

9. What we wanted? A fully automated process No Counselor action required
Compromise

10. Phased in Approach Phase 1 - Load electronic AP scores
Phase 2a – Create a Test Score and Transfer Credit Crosswalk Table
Phase 2b – Automate the transfer credit evaluation process - DARS

11. Paper to Electronic
Why are we using SRTLOAD to enter Advanced Placement Test Scores?

12. Labor Intensive to Automated
How long does it take to manually enter a test score into Banner?

13. SRTLOAD Electronic Process Basic Banner Function
Inserts and maintains a person and test scores
into Banner
Loads Advanced Placement test scores into
SOATEST
Creating a Recruit or Application record is an option

14. Source of Advancement Placement
The College Board
Automated Electronic Transmission
No Longer receiving paper scores

15. More Information
SRTLOAD Development Procedures

16. DARS – Transfer Articulation Process
Creation of a Conversion chart to accommodate the new test code format
SOATEST
STVTESC_CODE: AP203
AP=test, 20=BIO, 3=score
Previous Test code in DARS: BI000A
Articulation rules also have a combination of codes/rules

17. Transfer Articulation Rules in DARS

18. DARS – Transfer Articulation Process
The auto process will move appropriate codes to DARS
Counselors tasks
Run evaluation then lock and export
Review for duplicate credit

19. SOATEST View

20. This student has combination of score codes
The student received a score of 4 on the Biology exam – TU equivalent is BIOL 1011 and 1012

21. Phase 3 and the Future Batch Processing
True Automation – No Counselor Involvement(wishful thinking??)

22. Open to the Floor
Questions
Comments

23. Contact Us Charles Musgrove: musgrove@temple.edu
Helene Houser:
Debbie Bennett-Kenney:

24. Please take time to complete our Conference and Session evaluations
Please take time to complete our Conference and Session evaluations. YOUR INPUT MATTERS!!!